N

CORPORATION OF THE CITY OF PORT
COQUITLAM
PARES

RECREATION COMM1TTEE

I

meeting of the Parks & Recreation Committee was
held in
& Recretition
s ay,, Apri
ril
10th, 1985, at 4:15 P.m.Department Office on Wednesda
A

the Parks

attendance were Alderman Michael Wright and Aide
rman
m
G eorge
ing.
Also in attendance were K. Janna Taylor,
Parks & Recreation
Director and Jim Maitland,
City Treasurer (Item No.
1 only) .
La

'I

N

k'n

NN

&

CONFIRMATIONI OF MINUTES

That the m!inutes of the meeting of the
Parks & Recreation
Committee, held on
read and adopted. Wednesday, March 20th, 1985, be taken as
Item No,',~1 H de Creek 0 enation
Jim Maitland presented several options
Committee in regard to our negotiations to the
S.D.))43. Please see a tached memorandum.with
The
Committee discussed these
options
at
length
but
did not come to anY decision.
Recommendation:
That the report from Jim Maitland be taken
to
Committee of Council for discussion .

Item No.

CARRIED
2

Mav Dav Parade Route

Recommendation:
That Council make a decision on whether
to retain
the existing parade route or change

it.

Zt

N .

3

N

~ll* D

The Committee d-'cussed the attached

CARRIED

memorandum.

Recommendation:
That a resolution declaring May 3rd to 5th PoCo
Pride Days be taken to Council .
CARRIED

AP0 10 f985

/2.

I

'8

Minor Soccer has purchased five sets of
goal
post:s. Bob Mullen has spoken to Janna Taylor
in

regard to the
purchase of portable
goal posts by the possible
department.
indicated
that no official written requestJanna
has
come
from
Minor Soccer in regard to the
department
purchasing goal posts. Janna will contact Bob
Mullen in regard to getting
on official request.
Recommendation=

That three sets of portable goal posts be
purchased by the department over
the next two

years.

CARRIED

Item No. 5 Nature Area Hazardous Trees
It was brought the attention of the Committe
that there are to
still
hazardous trees
locat:ed in the "study some
area" of the nature still
—

reserve. The attached memorandum from Bram
Hoogendoorn and letter from the consultant
outlines the problem and recommendations.

Recommendat,i.on 8

I ii! Ihil Il
"

'IRI I '0 I
88

That the trees be cut down as outlined in the
recommendation from the consultant.
CARRIED

Item No.

6

Fertilizer~S 8'eader
It is necessary to
a fertilizer
spreader immediatelypurchase
in
order
for the parks to
carry on with their maintenance.
therefore
need to get early budget approval We
purchase
this capital item. 83,000 has beentoallocated
in the capital budget. The tender was sent to
thirteen companies
and two
companies put in a

bid.

Recommendation:

That we purchase a 1.ertilizer

spreader from
Avenue Turf at a cost of 82,846.20.
CARRIED
ADJOURNMENT

The me
!

l,'.1g

adjourlled

M.R. Wright, Chairman

Taylor, Secretary

F

'F

~

I

Il
I

THE CORPORATION OF THE CITY OF PORT COQUITIARI

MEMO
.

n'sl

TO I

FROM:

SUBJECT:

Parks & Recreation Committee.
J. Maitland,
City Treasurer.
School District 43
(SD 43)
Hyde Creek Operation

DATE I

April 10, 1985.

—

RECOMMENDATIONI

That the City agree to amend the cost sharing formula with
SD 43 from the
present 50/50 contract to a cost sharing corresponding
to hours of use

with

a minimum 30X SD 43 share.
BACKQROUNDI

See attached March 27th correspondence from SD 43 and

my

January 23rd memo.

School District 43 Pronosal I
SD 43 has proposed reducing their share to
an amount corresponding to their
usage, versus total usage of the pool.
SD 43's proposal is unacceptable in that
they could cut their entire swim
program one year and pay nothing and add it back in the next
year and expect
us to accomodate them. This is compounded by the fact
the
SD 43's budget
year no longer corresponds with ours. Their proposal would not give
any
g ve an
stabi.lity to our operation

at all.

Our alternatives:

(1)

(2)

Do nothirg and advise SD 43

that they are in a 50/50 partnership.
If we do this we will undoubtedly face going to arbitration on Hyde Creek.
If we go to arbitration I would expect SD 43 to request reduced hours of
operation, thereby reducing their cost. An arbitrator
accept an
argument from SD 43 that due to current fiscal restraintmight
policies
the
operating hours of the facility should be severly curtailed.
Push our last proposal 65% City 35% SD 43 with savings made
by SD 43

applied to future buyout by the City.
has already said this proposal is not acceptable.
(3) Modify SD 43's proposal to cost shared on basis 'of usage with a minimum
30X contribution from SD 43 with r: he provision that the
buyout at the end
of the contract be reduced to $ 1.
This proposal addresses SD 43'.s concerns as veil as ours. Cost impact is
shown
on January 23rd memo.
SD 43

JM/ms

Attachment

APR I 0 I985

V

School Disrricr No. 43 (Coquitlam)
50 Poiri(.r 5(reer-Coc)uirlam, QC.-Y3J 6A7
1985-D3-27

- 909-9201
P-129(c)

Mr. B. Kirk

City Adm nistrator
Mty of Port Gxyu.tlam
2272 McAllister Avenue
Port Coquitlam, B.C.

V3C 2AB

Dear Mr. Kirk:
Re:

Hyde Creek Pool Operation

Tlm Board has spent a considerable amount
of time and concern
with its over-all financial operation in light
Provincial Government's Restraint Program, part ofof the
the financial burden which it is faced with by its which is
partnership
i,n the Hyde Creek Pool.

e Board still believes that the decision to enter
into a
joint partnership in the construction
of
the
pool
was
one, for Council, the Board and the communities which a good
they
serve. However, with the government absorbing the industrial
tax base, and placing severe limitations on the Board's
operating budget, the Board has now had to re-think its position.
In this regard, the Board would propose that
ment for the operating costs ot the poof re the sharing agreetne
school district inyroportion to the actual use for school
activities, which presently amounts to 30)( of the pool's
total operating hours. 'Ihe Board further suggests that as
the pool is a partnership, and in light
former arbit'tion, that a committee be establishedofto the
jointly
administer
the pool facility in an attempt to ensure economies benefjcial
to both parties of the agreement.

snar~

it if Council would cohsider this
request in light of the severe financial restraint
that the
Board is presently faced with.
h
The Board would appreciate

Yours

't~y,

SCHOOD DISTRICT NO. 43 (COQUITLAM)

- S.W.

Urdahl

Secretary-Treasurer

SWU:jr

I

cr.

4.'pi~
3.W~',4
APA

10 l985

,. 9
gama

I

I

IH

I

I

lasso

~a—

'ear
Nr .

Urdahl

R~ ~e ~Cr e k ~pa tners hie

have revisited your recent proposal to amend
partnership agreement regarding Hyde Creek and our
frankly we are
We

a little sur pr sed that the Board has seen fit to address
only their present financial difficulties. We view two
parties in this partnership both with Financial
problems the
Boards which are immediate and ours which will occur
at the
end of the agreement when wa must buy out your share of
the
partnership. We Feel any change to the agreement must address
our concerns as well as your own.
Our Council is prepared to amend ths cost
sharing fr om the
present 58/58 contract to a cost sharing corresponding
to
hours of use with a minimum "88 Board share with the
provision that clause 11 of our agreement be
by
reducing the buyout provision from 58K of the amended
pool
value
to a
one dollar buyout. This amendment will save the Board
some
$ 58,961 (or 48"& in 1995 alone and does address
beth parties
concerns.

Finally in response to the Board s request fo a joint
committee to administer the pool I'acility. Our staff has in
the past and will continue to meet with your staff to address
any and all concerns that the Boar d may have. Ws are hesitant
to establish a formal committee when all concerns are
pr esently being quickly addressed.
Time is now a major concern For us as our budget must
be
passed by Council. by flay 15th and failing any new signed
agreement on the Hyde Creek operation our budget will be set
on the basis of the existirg 58/58 agreement.

APR

10 1985

IBem
B I

I

I

I

"iggg6 lg II

B:

ill I
-d

I

»

~lies -.,

m.ll IB

mij

~

IIEORIR=M Ig

TKE CORPOIUITION OF TKE
CITY OF PORT COI!UITUUII

MEMO
B. Kirk)
City Administrator.

FROM:

J. Maitland,
City Treasurer.

SUBJECT:

Hyde Creek Ope:ation.

DATE:

January 23, 1985.

IIB G O&INN ND A 1' ON 1:
I 1&

Jh

(2)

That the City I s aquatic staff

h

h

sharing formula with School District
rom t e present 50/50 8 contract
843
s sshat
ra corresponding
arrng
o
use with a minim um 3 5X School to a cost
to hours of
District
43
share and that
School District 843 be converted
to 1s85 dollars and a aa savia s
d bt to b cr ated
'
e oon tth e Citty s records
reflecting one hal. the appraised

effective April 1985.
BAONGNOIIND

&

start doin
o ng the pool maintenance

OONNNNNB:

N«h&J~&h
The first recommendation is based

upon the fact that:

(I)

School District 43's
.
usa ge of the pool is approximately
us
een airly constant siap resent
302.
e the pool opened.
(2)
School
43
fiaancial difficult
cu ty aow and we as partners
ia this a g recement District
are going to be in the position
at
a
thee ea
e d o f the contract o f
having to come upp wwith a lar
argee amount
(assumming the pool holds its value) . of money to buy out School District '43.
)
Thiss recommendation recognizes School
Th
str ct s preseat financial problem
and also our future buyout
problem.
What we intend on doing is to:
s

is'a

(1)
8I43

Q

I

I

a

„'„ I&a

a&tliax

im-'31-.=':==,

TO:

essiiI
II
—

A PP raise the
c 0 Di str i c't
half of that value. pool now and establish that we 'owe School

(2)
Each year calculate what School
District 843 would save from the
present 50/50 arrangement (converted
to 1985 d o 11 ars)) and reduce the
we owe them by the amount
amount
of their saving.

APR 3 0 1985

.

='=.i

I

iiiW

aii8

,4 ~ 4

It

T a ke

100X control of

the pool when the booked debt is reduced

bein'e

(3)

to I!I.

The second recommendation will result
in three less pool mai n t
a
y e Creek. The timing of the reduction will ccorr enance staff
s
rrespon
d to our
normal increase
se n ou
outside
department crews and
is
~ho ed th at 1 ayo ff
will not result but rather Parks
fs
tl'at
the
and then th rough attrition, prior to employees will be shifted to th P k d
to find another postion with the City.seasonal reductions in the Parks area, be

i

it

~e

COST IMPACT

Assumming we implement the staff reduction

at Hyde Creek. a change in the cost
sharing formula will have the following impact
(for
1985) I

School District I743's Share
X

$

50 X
40
35
30
25

$ 147,402

117,922
103,182
88,441
73,701

Increase in City Share
$

$

fI

Book Debt Decre-

8

29,480
44,220
58,961
73,701

29,480
44,220
58,961
73,701

While the impact of the proposed change to
35X
up from tax revenue, Council must keep in mind: for School District 843 must be mn:I

(1)

We

sho uld now be setting up a reserve fund for

our eventual buybeck.

(2)
While the recommendation
to address their re q uest
es foor a re 8.uce
cost
o
ssharin
r ng, it doesn t, it merely appears
changes the method of payment.
Also attached is a copy of ouc'ontract with
School District 843.
The Parks and Recreation Committee met on
January 23, 1985 and is in agreement
with both recomaendations.

J. Maitland.
JM/ms

Attachment
APR 10 1985

I

s I ~ wc

~, w

~

fcca CONPQIQTIQN OF

IRK CTTT OF PORT
GOOOIIMR

MEMO
B.

Kirk,

Cf ty Administrator.

J. Mai tlaad,

FROM:

City Treasurer.
SUBJECT:

Hyde Creek Operation.

DATE:

January g, 1983

J. Taylor

R. Freeman

McKeazfe Lfdstoae
Mayor & Council

JJaana and Z met w1ch officials

frcns
r School
c o District
D s
'F43 and heard
e Czeek. The1r maia
their
concern is to reduce
costs which chey are paying.
ce
the
share
of
Th e 1 r suggestfoas are:

(1)
Ac

Reduca maintenance costs

other pools the aquatics staff

serves a dual uzoose f
hfn
d lif eguar din
I
g and seccm"
for maincenan ce in t he pool
cmdlly
they are also cespoasib/
area. Our aquatics scaff
respons ibl e for aay of
nave noc been
tbfs maintenance.
(

Zf we transferred
poolr area maincanaace too our
resale in eiche r the
a
aquatics
t
staff this weald
Ci ty reducia g staff at
Hyde
Czeek
er
of the maintenance
pfcking up aa
enaa
o
cost

performed by labouzers at Hyde

have advised School District
//43 fhat au, cbaa e
take place until the fall
sessio
session,
due to possible scheduling
which
c may
c'
ma c'esult,
aad as our spring brochure
vent ro confuse the public with
fs alread o st ve changes
schedule changes
(2) Change cost shaziag
formula
At the preseat time
School District /j/43 iss us
usin g the pool approximately 30'.
of the time aad wo
would like
i
revi the cost sharing
e z'sage. They az'e aov to revise
formula to reflect
paying SOI of the costs.
While this appeazs to be quite
reasoaable we cmcst keep ia mfndc
- The pool vas originally
built
as
ase upon usage but on the a joint pro]ect and h SOl
availability of time for School Disc-'c::
- Zf we agree co amend the
sharing formal a to re f1lect usage we musconsider vhat we vould do ifcost
School
District //43 cuc c Iceir pool program
completely. f.e. would ve pick up ZOOT
of the cost2
We

the1z'a

APR 10 1985

Continued Page 2

%e-

1

'harhIg/

School Distr'ict F43 also
implied stron
g t ey
break the contract. t Ourr re
$ 43 vas that ve
ep I y to School District
ov our Co uncf1 vould
uot
unless there verskuov
a
ee
gr
at a sfnfmura a correspond~~~ c o any cost sbarfng char
cchange in sectfon 11
o t e contract
of t!
requires
us
too pay School District
aar t value o the Pool
(ball-Park $ 600,000 ~

$ 700,0h

Out'a

et's ar e reviewing the

contract and will a dvi se us saon.

also discussed what portf.ons of
costs
s s at E dee Creek
to the pool for exsmp
C
examplee we have
b
been charging y 7SX of theCentre we are allc
pool and they feel
H dro
only 4SX should be shareable.
rhTS vf11
be meeting
thea again on Jan
anuary 24th
allocations at the vith
th mafnly
Centre snd ve vill
discuss cost
also g ive them a timeto table
can expect sosrscthfng on
on
mafntenance costs and the
sharing fortruia. vhen
FoIIovfng our next meeting ve
vill be makin senna
We

g

recommendations to Couch

APR

10 19

IL
Lcd 1w
I

m lee c mhlgm

'I

The Superintendent

8~

of Schoals or bis delegate shall work with the City
Acc~~&&rator or his delegate iu developing
progresses far schoal use af the
facility and to ascctst in co-ardinat~ schoal and commuzd.ty use of

the facility..
use half of the total hours the

The facility sbsLL be made available for schoal

pool is in operation in any calendar yeaz'

Subject to tbe accounting l a~~4stzative pracectures of the City
and the
Board., all revenue receded abaLL be credited
to the faint operations and shalL b
used to offset the cost of operation Ka charge abalL
be made to pupils participating in school spansored pragrammes
LO

Any dispute ari.sing out of the mdzdnistratian of this

Agreement shall ba
referred to a Committee made up an ane member of City Cauncil named
by the City a"
ane Trustee named by the Board along with the
City Administrator and tbe
of tbe Board Should the Camzittee be unable ta settle the dispute 't
shaLL be referred to arbitration pursuant to the
"Arbitration Act" H S.B.C., LAC

Secre"m.'reasurer

as amended
-C1~

This agreement shall remain in effect faz a periad of thirty
(30) years
from the date hereof unless it be saaner terminated by agreement
of the parties.
Upon termination of the agreement the value af the
faciLity, excl,usive af the
value, shsLL be detezmined by an appraiser whose appointment shall be
agreed upcu
by the parties aod whose fc~~~" of value abatl be b&~~c~g upon the
parties - FaiL
agreement by the parzies on the appointment of sn appraise=
the said value abaLL b,determined by Arbitratian pursuant to the eArbitraticn Act". The City
shall foz ".
wi~ upon deternzLzuztion of such value, pay 5(5 thereaf to the Board.
IF(
WHEHEQP the parties hereto have affixed their
corporate seals,
attested by the hands af tbair duly authorized officers on. the date fiz'st abave

~.

~

written

(
(

The Carporate Seal of The Carporatic
of the City of Port Caquuitlam was

( here
(

f

o affixed

in the presence az:

APR io ASS
( The Corporate Seal

of

e

oard of

1.» 8

MEMO TD:
MEMO FRUM:

Janna I'ayl or, Parks tk Reer eat i on Dx rector
Bev ITvine» Ar ea Supervi sar
Poco Pre de Days
K.

Rl='CLII'll'1tNDA I 1011:

14her eas:

Paco Pride Days provides an escel lent
opportunity f or residents. students,
businesses and the City to work together
tawards a common
a "vi sible pride"
in the community goal;
in v»hich we i vs» work»
1

and gl ow xh

i t Resol;ed:

E»e

That the Ci ty encourages i t.s ci tx "ens
to
take part, by decl sring I'Iay
-5» 1985 as
Poco Pride Days.
.

BA(-IcGRQUND Al'ID COMMENTS=

1he concept. of Poco Pride Days is to
encourage resi dents»
community groups and businesses to make
a

to clean and tidy their yards, boule;ards» aoncentrated'ffort
lanes, sidewalks
surrounding

and

areas.

Cecal businesses have already been contacted
and some are
'.»»poor ting the i dea by having Poco
Pride
Day
Sales»
whi le
al I»»..rs wt 1 I publ x e the event on
read-a-grams, etc.
crhaal s are b» r»q approached and enca»ir wnea
ta tal e pwr»
a»» Fr. i day Ieay '."'n cl a»»
up ar» as surround!»»g their chaol .
=.

x

»

Ih»»:ubs/scouts»»» I be t ak! n»I par't by loni» r»o af t er
as the dykes Para 1 rai I . roadways and di tches. areas
i tv' (» r»l» nr» w» 11 t! e «va! '(I»I
to I»») !b I i c or» lll:
Jtt » r r»aan c»f F» 1»J» . limy;
ta a&laws» Ituest
1

swell

(

I»1»l

I

i

1

.

I
]

a»ur1 t a»»" .

I

0» . r r qar»teal na

lr«r»seer stat!ans far»esi»tents ta dt.pr sil il» m
nat talen by
i s st » I
t
t lrs pl w!»'» ng
ag» s.
I

»»

I

'

APR

f 0

1985

,SIII1'
- III

'I

aur Sani tat 4 oll Depa» t ment.

~ li

I

aR '"

I

'», »ll

1

sr .
lf

~ m.

e
Lm

I

J.S. PEEPPE 8L ASSOCIATES
Environmental planning. Design and

Management ~ Landscape A.cnltecfure

March 25, 1985

Mr. Bram Hoogendoorn

Parks Superintendent
City of Port Coquitlam
2272 McCallister
Port Coquitlam, B.C.

V3C 2A8

Ret

Hazardous Trees A acent to
the Port Co uitlam

Dear Mr. Hoogendoorn,

Nature Reserve

Eurther to our site
on March 25, 1985
adjacent to the Port meeting
regarding hazardous trees
Coquitlam
Nature Reserve, the following
submitted.
report is
The consultant was
asked to review the safety
coniferous trees in the back-Iot
of a number
large
Street in Port Coquitlam. The area of Lots 1089 and 1085 off of
trees were within the area assessedLombardy
of 1983, and since that
in May
concerns have arisen due to the
trees and the direction oftime
size of the
lean.
All of the trees are in
their size, proximity to good health as assessed by visual inspection, but
residences, location along the
the forest, and direction of
lean render five of the trees leading edge of
large White Pine was not leaning
hazardous. The
at the time of the May 1983
but has now shifted toward
inspection,
Lot 1089.
The

following recorrmendaiions are made:

1.

Remove the large White
as well as two larger trees
which are located behind Pine
next to it,
Lot
1085.
The adjacent trees are
Cedar and Douglas-fir.
Western Red

2.

3.

large Western
'located itmttediately behind
substantial portion ofRedtheCedar
Lot 1089.
crown

Top one
A

should be removed.

Top two additional
10 to 15'.

trees that are leaning at an

angle of greater than
APR I 0 198It

2110 West 12th Avenue. Vancouver,

8 C, Vox 2N2

lel. (604) 731 7r718

Tree removal

and topping should be done with care to avoid damaging
Trees should be f lied into

adjacent trees and the residential gardens.
the forest area.

This treatment of the prob'lem area should help to alleviate the wfndthrow
hazard, while avoiding wholesale removal of several more trees. Further
comp'iete removals could result in a wind tunnel effect, with additional
forest edge windthrow occurring.
The wfndfirmness of those trees recossnended to remain is not assured by
the consultant. Those trees identified for removal or topping are those
which, in the opinion of the consultant, pose the most insnediate threat.
I trust this information will be useful.
should you have any further questions.

Please do not hesitate to call

Yours very truly,

J.S. PEEPRE a ASSOCIATES

Peepre

JP: sm

APR 10 1985

':coc'nch;r n

ccrc'lv 'uclll

.ocr end(lo,

tree" i.. catuc e icren

Rc

Tho trccc

is v r„" ta'

'

swal inc dac cr
"',: tee t foa. in wir,torsnnthe an! .. ccl! i;
ncd

c
I

Cr.

1

n- Loaoan iv

whi c!, nrv

!''oth
oec

ohio? is ."i.-! t nroucul ".:.
ion.lief tow c'ds th s !.Cu e acid

':ti

ore 'were nc t rer! io::d

sic']y oarc

lo

~

c.-

'.leaG '

in t!cc.
I

..

ccv,

sly, n:.eoial i r. hich winds;The„.
tc )u*vo i t !c"!!
"1 '-"r!

"onrer t:

c

hr:

c c

.

c

'c

',

nc. nnc

';,c t

."

twc

c

en'
".I

hnc

', "o..".." i:nv "'-'"'
"-"a,

-oc t

'''....cc

i

.-:

':

cin

.

Ic!: J

t

live ir.

i!a i ine tc ee»

~

hu t

a''1 !h4e e" rtic vd

1!

!

APR 10 1985

y ai
-0 ~

'

I~ l

l(100000

tx

ga'TUDY
AREA ~

l aa '" a

a

aa-"0 I

e

I

/
I

I

NATURE

.RESERVE

I

I'k

0
1 0 ~

I0g05

0

4'0
HS HI

0 1

0a

00

0

Jl0l I I'

I~

STUDY '
~

APR

I

~

l