MEMORANDUM
— MAR 24 1980
Mayor and Council March 21st, 1980.

L.D. Pollock,
City Administrator

Kinsmen Community Building
#

For some time now the Kinsmen Club of Port Coquitlam have
been interested in constructing a community building with their own
funds for community use. The club is now at a point where they can
secure financing and have had ongoing discussions with our Recreation
Committee to work out details of a possible lease or use of City owned
land on which to construct. the building and a basis of joint operation

of the facility,

Preliminary plans have been prepared and discussed with
the committee and the plan is for a building of approximately 5000 sq.
ft. plus office, kitchen and storage space. The most favourable location
would appear to be on the corner of Aggie Park near Coquitlam Avenue,
The Kinsmen would finance the total construction cost of the building
and turn the building over to the City and in exchange would expect
certain free use of the building for their club use or for their community
activities. The Club may be eligible for financial assistance under the
Recreation Facilities Fund. As part of the City's comaittment the Club
would expect the City to cover the operating cost of the building.

The Club would like a committment from the City at this point
on acceptance of the building and some agreement on joint operation. In
this regard we have prepared a draft of an operating agreement between
the City and the Kinsmen. I would emphasize that this is a rough draft
based on some of the discussions between the club and the Recreation
Committee and will be subject to a certain amount of refinement. The
Kinsmen Club have some knowledge of the contents of this agreement,
however they have not had the opportunity of perusing it and offering
their comments on the final draft.

The Kinsmen will have representation at the Council Meeting
of March 24th, and wish to discuss the project further with the Council,
1f Council is in agreement with the project they would appreciate a
resolution of support in order that they may proceed further with the
design of the tuilding and other detadls. Council will have the opportunity
of commentiog on the final design and the final agreement prior to the
project proceading,

ed
~* e
ie.
ee 8 0 gh g 9S rime

_L.D. Pollock,
City Administrator,