a te ee ee

THE CORPORATION OF THE
CITY OF PORT COQUITLAM

TO: BR. Kirk, September 8, 1989
City Administrator

FROM: T.M. Chong, P. Eng.,
City Engineer

SUBJECT: Selection of Consultant - Handley Crescent & Penny Place Pump Stations
(Public Works Committee Meeting September 6, 1989)

Recommendation:

1. That the design work for the replacement of the Handley Crescent and Penny
Place Pump Stations be awarded to Dayton and Knight Engineering
Consultants for the following estimated fees.

a. Handley Crescent Sanitary Pump Station $ 7,330

b. Penny Place Pump Station $11,520

2. That an estimated additional $1,600 be transferred from the Water Capital
Reserve into the 1989 Water Consultant Budget to cover the additional
design fees required for the Penny Place Pump Station.

Background and Comments:

Earlier this year, Council gave preliminary approval to the replacement of
the aging Handley Crescent Sanitary Pump Station and the Penny Place Water Pump
Station. This preliminary approval enabled staff to apply for grants under the
Provincial 25% Water and Sewer Assistance Program. Confirmation was received this
summer from the Province approving grants in the amount of $37,500 and $62,500 for
the sanitary and water pump stations respectively.

Prior to bringing these projects to Council for formal approval it is
proposed that detailed designs and cost estimates be prepared. Due to the
complexity of the pump station designs, the services of outside consultants are
required. Invitations for proposals were sent to five Consulting firms. The
attached report from the Deputy Engineer summarizes the results of these
invitations.

In reviewing the Deputy Engineer's report the following should be noted:

1. Dayton and Knight have given the City a discount on their consulting fees
if they are awarded the design work for both pump stations. This explains
why their fee for Items A and B combined is less than the arithmetic sum
of the respective fees for Items A and B.

2. Dependent upon the volume of work for City crews, the construction of the

sanitary pump station may or may not be done in-house. On the other hand,
because of the variety of specialist contractors and suppliers which will

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