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CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

&

RECREATION COMMITTEE

meeting of the Parks & Recreation Committee was held in the
Council Chambers on Wednesaay, November 13th, 1985, at 4915 p.m.
In attendance were Alderman Michael Wright and Alderman George
Laking.
Also in attendance were K. Janna Taylor, Parks & Recreation Director;
Jim Maitland, City Treasurer; B yan Kirk, City Administrator
(Item No. 1 only)
A

CONFIRMATION OF MINUTES

That the minutes of the meeting of the Parks Recreat'on Committee
held on Wednesday, October 29th, 1985, be taken as read and adopted.
&

Item No. 1

Hyde Creek Pool Budget

Jim Maitland outlined the budget that has been submitted
to the School Board for the 1986 school year. He
indicated that the budget had gone up from 1985 to 1986
by some $ 20.00. Jim mentioned that the increase was
minimal due to the cost saving in electricity and gas
consumption which is made possible by the installation
of the energy saving device installed in Hyde Creek.
Jim pointed out that the School Board is receiving the
benefits of the energy saving program and yet they did
not participate in the capital purchase of the energy
saving equipment at a total cost of $ 15,000. Jim also
went over the School Board's share of the pool budget
over the past few years: In 1981 there was a strike;
1982, $ 154,748; 1983, $ 158.000; 1984, $ 158,000; 1985,
$ 147,402; 1986, $ 147,416. As you will note the cost
to the School Board has gone down in the past two years.
Jim indicated that he felt when the School Board comes
to the Committee in Council Meeting we should listen
to them and not make any decisions. Please find
attached the 1986 proposed budget for the operation

of the indoor pool.
Recommendation:

That the report be received.
CARRIED

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Item No. 2

Coquitlam Fine Arts Council
The Coquitlam Fine Arts Council wishes

to have their
rental at the nominal charge for the Fine
Arts Craft
Fair. Please see attached letter. The nominal
charge
for the Mabbett Room is $ 20.60 per hour, the basic
charge is 641.20 per hour and the commercial charge
is $ 61.80 per hour.
Recommendation:

That they be charged the nominal charge of S20.60 per
hour.
CARRIED

Item No. 3

B.C. Paraplegic Foundation
The attached letter was discussed by the Committee
and the organization, although
was not, outlined

it

in their letter, are requesting that they pay a
reduced rental charge. This application is unusual
in that it is a fund-raising organization; however
the sellers of the calendars also receive a commission.
Our present policy does not cover such a situation.
The nominal charge for the meeting room is $ 5.95 per
hour, the basic charge is 611.90 per hour and
the
commercial charge is $ 17.30 per hour.
Recommendation:

That the B.C. Paraplegic Foundation be charged the
nominal charge of 65.95 per hour.
CARP.I. E D

Item No. 4

PoCo Ninor Soccer

Please see attaclred letter. The Minor Soccer Association wishes to address the question of the possible
maintenance by the City on the school all weather

fields.

Recommendation:

That operating costs be received from the Parks
Superintendent before a decision is made.

/3

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Item No. 5

Miss Port Coquitlam & May Day

Alderman Wright reported that he and Alderman Laking
had spoken to the Mayor and that this item was

presently put in abeyance.

CARRIED

AD JOURNMENT

The meeting ad„-'ourned at 5100 p.m.

M. R.

Wright, Chairrrlan

K

~Ja Taylor', secretary

KJT/pg

NOV

13 1985

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THE CORPORATl05 OF THE CiI7( OF PORT t;905ITlki',
2272 MPALJ ISTER AVSNUS
PORT CCOUITLAM. e.C.

T4I.eINONC:

vsc 2Ae
CIVP PILE

October 16, 1985

Br. S. Urdahl,

School District 043,
550 Poirier Street.
Coquitlam, B.C.
V3J 647

Dear Kr. Urdahl,
Zn reply to your October 9th Letter to &=. B.

K'rk, acta hec

is a copy of our 1986 budget for Hyde Creek which shows your share of
the costs to be $ 147,416-

In response to youn proposal for a feint management committee,
our Council is stiLL opposed to sett~mg up a ]oint management committee
as they feel that our administration along with yours 's address~8 all
your concerns as they arise, if this is not the case, please 1st us
know what outstanding items there are and we will try and address the
to the.benefic of the parTnership.

I also attach our invoice foz the rema'ader of rout L985 share
of the costs.

You s

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J. Mwitland,

City Tressure",

JVJms

4t schmear j.'2)
c.c. - B. K'rk,
City Administrator
- K.J. Taylor,

Parks & Keenest'on Director

- Mayor

&

Aldermen

Noy 1

1985

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CREES CENTRE

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AONIN ISTRATTON
POOL. UPIIEEP
HYOE CREES SYN
ORESSINS 5 WASHROONS

LOSS IES
HEW'ZNSROOMS

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OFFICES

PERKINS L.OT
UTTLI TIES
PLANT NTCE 8 PEPAIRS
UANOAL I Oil
ZNOOOR POOL Cl SHTERS

AQUATIC STAF,
SUPERUIPQR
OFFZCE
OTHER INOOOR PQQL CQSTS
ROOF REPAIRS
HYOE CREES TOTAL

RESTSTRATIOi55
PUSLZC AONZSS 'i'IS

OSE, 188
54, (88

Z?, SSQ
34, 888
39,625

11,588
ES 880
22, 888

2. QOQ
3*, 8718
199,22Q

39,231
19,215
S. 588

'8, 888
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188.85

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58.85
38.85

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'\

quitlam Area Fine Arts Council
Box 217, Port Coqultlam, B.C. V3C 3Y7
(604) 931-8255

Nov. 7th., 1985

Dear Janna,

I am requesting the reduced rental rate for the Arts Council craft
being
held in the Nabbett rocm on Sunday, Nov. 24th. The fair is scheduledfair
from 10
a.m. to 4 p.m. However, we require set up time beginning at 8r30 a.m.
Thank you for your help «rith this. We will submit a check as soon as we receive

notification of amount.
Sincerely,
A

Y'~'ulia

I

Valenti, Office Administrator, C.A.F.A.C.

NOV

SERVING Coqultlam, Port Coquitlam, Port Moody, loco and Belcarra.

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BABAPfZGK PCS-Tdl&TION
780 S.W. Marine Drive, Vancouver. B.C V6P

TO WHOP4

5Y7 (604) 324-361 l

IT NAY CONCERN:

This will serve to confirm that the
an aut horised calendar sales person, bearerr o f th'is atter is
selling on behalf of the
B.C. Paraplegic Foundation for the 1985
Christnas Campaign.
Proceeds froaa the sale df the calendars
the rehibilitation of all spinal cord will be allocated to
inju d parsons iin
Briti h
as well as providing injure
a job opportunity for
unemployed persons.

support
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I,etter Number, Area A (Port fdoodyrport Coquit.,Coquit.)
Retai'ler Name: Chris and Barbara Collat t
416 Cambridge Way

Port Ivloodyr E.C.
V3H 3V2

For further informationr contact Pir.
Cordon Ross, eho is
the Provincial Appeal Coordinator, at 584-5077.
NGY

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985

Hnnournx Ocurnxex Qarlcx H. elxxfconL Chaxnnanr
Dfwcnnn Hnhcn Orfxnar. E Pnrwk Ckurdgc. AlanHugh glare Exccxnne DIIXCIon Doug Vlocce
Eire, Vrardn
wendy IL Maconnakk phdip owen. Anthurv panogec wlilarn tuu Henlev, Rouen lee.
pennon. nr, Gath pkhcr.
Drawn Xhepank Xecx 'Van Duren. Dennn Verdx
Reg Yrwna

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Area Coordinator
416 Cambridge Way

Port Moody

B.C.

V3H 3V2

Tel: 931-301.5

Dear Sir,

In follow up to a
conversation with
Barb Harrison on Monday, 4thtelephone
November, I submit
the details of my reqirements for the use of the
meeting room

at the Terry Fox Library.
My wife, Barbara and I are acting as area
coordinators for

the B.C. Paraplegic Foundation
Christmas Appeal for Port Moody,
Port
and
Coquitlam. The appeal is a fund raisingCoquitlam
campaign
which involves the sale of calendars on a door to door
basis. Our role in the appeal is to employ sellers and
to coordinate the distribution
of the calenders.

currently have a distribution office set up in
Port Moody. Considering the t'ravelling
for
Pc'rt Coquitlam residents to come to the time
office,
find it necessary to set up a location in Port we
Coquitlam and we f'eel that the meeting rooms in the
Terry Fox Library would provide an excellent
locale.
Our use of the room would be initially for
interviewing prospective sellers, distributing
to existing sellers and collection of funds. calenders
we

In the campaign, the calenders sell for $ 3,
with the seller receiving $ per
calender (we also
a commission per calender) . Of course, the funds raireceive
sed
during the appeal go to the B.C. Paraplegic Foundation.
1

N01t

13 1985

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the telephone with Barb Harrison, I booked a
listed on the following page.
hope that this letter provides you with all
of the necessary information. If not, please call our
On

series of 14 dates up until Christmas. The details are

distribution office at 931-3015.
Yours Sincerely

Chris Co
Barbara Collett
(Area Coordinators B.C. Paraplegic Foundation)

F

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NOV l 3 19B5

DETAILS OF BOOKINGS MADE ON NOVEMBER 4TH

DATE

MEETING ROOM

Wednesday Nov 6th

Saturday Nov 9th
Tuesday
Nov 12th
Saturday Nov 16th
Wednesday Nov 20th
Saturday Nov 23rd
Wednesday Nov 27th
Saturday Nov 30th
Wednesday Dec 4th
Saturday Dec 7th
Wednesday Dec 11th
Saturday Dec 14th
Tuesday
Dec 7th
Saturday Dec 21st
'.

.

2
2
1

2
1

2
2
1

2
2
2
2
1

2

TIME

4.30-6.30 pm
3.00-5.00 pm
6.00-9.00 pm
3.00-5.00 pGI
4..30-6.30 pm
3.00-5.00 pm
6.00-8.00 pm
3.00-5.00 pm
6.00-8.00 pm
3.00-5.00 pm
6.00-8.00 pm
3.00-5.00 pm
6.00-8.00 pm
3.00-5.00 pm

NOY

&3185

PORT COQNETLM AC/NOR SOCCER ASSOGATION
~

P.O. BOX 234
PORT COCIUITLAN, S.C.

4

V3C 3VS

October 23rd 1985.

Attention : K. Janna Tavlor.

City of'ort Coquitl@n&
Parks & Rec. Dept.,
2253 Leigh Bquare,
Port Coquitlam, B AC.

V3C 3B8

&

Dear Janna,
On behal

of the Port Coquitlam I~incr Soccer Club
we would like to make a recuest regarding upgrading of the
all weather f'ields.

Last weekend the grass fields were closed down due to
poor wasther conditions, and- unfortunately& the all weather
fields are in such un-playable corditions that most of our games
had to be cancelled
Theref'ore, we are requesting that same mainterance oe
given to the all weather fields, so that we may help you wi.h
he up keep of'he grass fields
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Hoping that you can accomodate us, I remain,

'fours truly,
I f

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