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b. Send a copy of the approved request to Treasury with back—up for
payments required. eg.:

Registration fees.
Accommodation arrangements
Major transportation arrangements

NO payments will be made by Treasury unless a compieted approval
form is received.

When trip is completed, the attendee must submit a Travel Expense
Report to Treasury, attaching receipts and refund of any excess.
The expense report must be submitted within two weeks of the end

of the trip. Reimbursement will be within one week.

Transportation

a. When travelling by air, the fare should be booked far enough in advance

to take advantage of the least expensive rates.

If a private vehicle is used for travel out of the GVRD, mileage

at the current rate in effect will be reimbursed to a limit of the
least expensive air fare available plus ground transportation to and
from the airport.

3. Accommodation

a. Hotel costs will be reimbursed on the basis of actual cost, usually
the applicable single room rate, plus taxes. Hotel rooms should be
comfortable not luxurious accommodation. Receipts must be submitted.

The conference or host organization’s discounts should be taken
whenever possible.