THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM

TO B.R. Kirk,. May 12, 1987
City Administrator

FROM: T.M. Chong, P.Eng.,
Deputy City Engineer/Operations Manager

SUBJECT: Replacement of Community Coordinator's vehicle

Oe me ee em eo oe ne ee a

Further to the City Treasurer's: memo dated April 27, 1987
on this subject, the Following intormation is provided in
response To some of the questions raised during the regular
Council meeting of May 4, 1987.

In addition to the need for a new or rebuilt engine at an
approximate cost of $1,300, the following items are expected to
be required jn the. very near future.

1. Repairs to radiator - there is a leak developing which
will eventually mean replacement,

Two new tires are required to replace the front set.

The transmission is original and no major work has been
done to it to date. With the unusually high mileage
(125,000 km.) for this vintage of vehicle major repairs
will be inevitable soon,

These three items are expected to cost over $1,000.
Adding this figure to the cost of replacing the engine, we wil
be looking at a repair bil! in the order of $2,500. As to why
The vehicle was not included in the 1987 budget, it has been
the policy of this .department to hold off as long as possible
before requesting Council! to replace any vehicle. Since the
vehicle was only 6 years old at the time the budget was
prepared last fall and because there was no indication of any
problems with the engine at that time, the replacement of this
vehicle was not considered a priority over other equipment
replacements. The date of The last service check before the
recent revelation of the problems with this vehicle was
December 10, 1986. The normal service checks for this type of
vehicle and comments from the driver did not indicate a oroblem
with the engine at that time either.

The reason that the replacement of this vehicle has been
brought before Council is a decision made by myself. Perhaos
This fttem serves as a good ifltustration of the
inappropriateness of one aspect of our fleet maintenance
procedure. Under the norma! Procedures, because this vehicle

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