aie]

rT sent to; .
Mee Rod Peteien Pres., Intez Church Area Council, 1321 Paula Place, City
Mr. Hans Kappel, Coquitlam Chamber of Commerce,2564 Larkin Ave., City :
Me. W. White, Pres., Old Age Pensioners Assz., 3435 Raleigh St., City
Secty., MH Comaunity & Ratepayere Assn., Box 101, City
Secty., PC & Dist. Hunting & Fishing Club, Box 122, City
Kinsmen Club of PC, c/o Mr. F. Findlay, P/Pres., 1864 Harbour St., City
Mr. H. Schinz, 1716 HH Rd., City . .
Mrs. T. Wright, 1321 Larkspur, City May 10th, 1973

Re: City of Port Coquitlam Counctl Agenda

For some time now ve hava baen forwarding you eech Friday afternoon
a copy of the Council agends and Supporting material for the Couneil meating
to ba held on tha ilonday of the veek following,

At the regular meeting of the Municipal Council of The Corporation of

the City of Port Coquitlam held on ‘fay 7th, 1973 we were inatructed to write
to you and pose the following questions:

"1. bo you still require an agenda?
2. To what usa do you put the agenda when received?
3. Would you still be interested in receiving the afenda 1£ a snall

charge was {nposed to recover the cost of printing and distribut-

ine itt" a

In the Council discussion that rook place on this subject az the meet~

ing mantioned above a coment was nade that perhaps the persens and organiza-

tions now recelving copies of the apenda would find copies of the ninutes of the

meeting Just as useful as the resulte of the ¢iscussion that took place at

Council on the various itens would be sinown thereon, and perhaps you would wish
to comment on this aspect of the subject. If a cost were imposed for distribu-

tion of the agenda we vould think that it vould probably be in tie order of
$75.00 per year which is the charge presently made annually for copies of the
minutes. However, this charge -~ and, really, the imposition of any charge at
all - fs atill subject to action by the Council.

We look forward to receiving your coments on this subject in due course.

Youra very ‘truly, nom
Origins! Signed by

BAF: ba : & » A. Preenan,
City Clerk.

A

be

eer

hb lh bent A ha ath enn an ated!

wari.

MARY HILL COMMUNITY & RATEPAYERS ASSOCIATION
PORT COQUITLAM, B.C.

Kay 30, 1973

Hr. HA. Freeman,
2272 McAllister Ave.,
Port Coquitlam, B.C.

Dear Sirs Re: Hay 10th correspondence. City A enda

In answer to your recent correspondence regarding the above
matter my answers to the three specific questions are aa
fellows:

i. Yes, wa still require an Agenda,

2. The utilization of the Agenda is of paranount
importance to the function of myself, as President
of cur Association. It does enable mo to digest
its content, prior to the Council Meeting; so
the chairman responsible to the Association and
residenta of port ccquitlam can be better equipped
to deal with whatever portion of that agenda effects
the continuing service our Association is duty
bound to perform for its wenbers and residents.

3. Our Association would be in agreement to subsidize
the printing-but not to the azouns Stated in your
Communication, A nominal fee of $12,060 per ennua
--25% per agenda--would be more realistic. This
Association performs a service to the Community.

-& fact City Council should be well aware of-and as
‘such should not burden, of tax, its efforts with
such &n isposition,

As to the comment that the minutes of the meetin, would suffice,

I can only reiterate my previous remarks that, for this Association
te perform its function as a responsible body to ita members

aud residents, it aust--and I repeat must--be aware of what

is about to happen--not what is fait accompli,

I trust that ny remarks answer your questions Gnd that the

content of this be made known to the Mayor-and Alderman of
the Council, : :

Yours very truly,