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CORPORATION OF THE CITY OF PORT COQUYTLAM

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RECREATION COMMITTEE

meeting of the Parks
Recreation
was held in the
Parks Recreation Department Office Committee
on Tl ursday, October 20th,
1988 at &9&5 p.m.
In attendance were Alderman George Laking and Alderman Mike
Gates.
Also in attendance was K. Janna Taylor, Parks
Recreation
Director and Larry Wheeler, Recreation
Manager
Item No. 1
Everceen Tennis Cour4.s
A

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(Ij Ill ~ll

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Committee Discussed the letter from Michael Wright

5! IIIBI

4

and indicated that they did not want. to lock the
gate into the courts.

Recommendation:
Not to lock the
~

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gate into the courts.

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CARRYED

item No. 2

Christmas Tree Burninc
The

attached letter from the firefighters was

reviewed.

Recommendation:

That Reeve Street Park all-weather field be
utilized for the Christmas Tre Burning.

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OCT

20 1988

Item No, 3

Reeve Street

—

Dvkinc Alignment

reviewed the attached documents from the dyking
people. The Parks Recreation Director indicated
that the active are would not be usable with the
proposed alignment. Committee members agreed that
it was necessary to get some refinement to the
alignment. The pro3ect team will be coming to
Council on Monday, October 28th to present their
findings and to outline the proposed alignment.
We

&

Recommendation

That the verbal report and wr.itten report be

received.

CARRIED

Item Nc.

Mission Statement
The

committee reviewed the attached miss:.on

statement.

ReCommendation:

That the mission statement be received
CARRIED

Item No. 5

parks S Recreation Department Master plan
The committee reviewed the attached report on the
master plan.
—

Recommendatiou:
The

committee received the report for information.
CARRIEV

I

I

~$ $

eu I

Item No.

1989 Mav Dav

6

The committee reviewed

the report.

Recommendation:

That the 1989 May Day be under the auspices of the
Parks & Recreation Department and that this be for
a

trial period.

CARRIED
ADJOURNMENT:

The meeting

adjourned at 6:00 p.m.

'an~na

aylor, Se~etary

OCT

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l008 Cornwall Drive,

Port Coquxtlam
73B 5xi.
9

B C

October 1988

Dear Janna,

This past summer the tennis courts in Evergreen Park
have been well used and, as far as I could
there was
less vandalism this year over previous year tell,
.
Now that Ball
is upon us and Winter is
far behind, there is much less
tennis being played nn thenotcourts,
instead there has been an
influx of skateboards, 'street hockey'nd
other activities
none of wh-ch are conducive to the preservation
of a good

tennis surface.
You will recall that after the surface was repaired
in
the Pall of 1987, the tennis courts
were locked to prevent
the kind of activity which we are presently experiencing.
Would you please
consideration to again locking
these tennis courts in give
an attempt to reduce unnecessary
maintenance costs which would be incurred if activities other
than tennis are allowed to continue.
I look forward to hearing from you soon.

Yours truly,

Hichael Wright.

litle,

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s~mal 194k
AFFILIATED WITH
INTERNATICNAL ASSOCIATION OF FIRE FIGHTERS ANO S.C.
PROVINCIAL ASSOCIATION

OF PROFESSIO
IQNAL

FIRE

FIGHTERS

All Ccmmunis st lens

Sept.

Secretary;

18 1988

lcI

2352 MCALLISTER AVE
PORT CQQUITLAM, S.C, Vic 281
TELEPHONE 942.9828 & 942.6625
TOLL FREE 524.1911 LOCAL 255

Mike Gates

Alderman, Port Coquitlam
Cit:y Council
~

Dear Mike

Port Coquitlam Firefighters Local 1941,
drive for 1988.
Res

The

Muscular Dystrophy

The firefighters of
'&gain scan shaking their

Port Coquitlam will be out on the streets
donation cans for the Muscular Dystrophy
Association. This year we would like
to add a new dimension to aur
M.D. drive by havirg a Christmas Tree Burn, All
to go
towards curtotal donation from Port Coquitlam,S donations
firefighters.
We would like ta ask you on aur behalf tr.
this to city council
for approval so we can make plans far this present
big
day
for the fiiefighters
c f 'Port Coqui tlam and their drive
to help fight Muscular Dystrophy.
We plan an looking after this endevour
ourselves and are asking for
permission to hald the Tree Burn at: Reeve
Parks all weather field. Other
'Fire Dept. have started the trend of hoidincr
nually and
it has generated thousands of needed dollars toa tree
be donated to the
Muscular Dystrophy Association
needy causa.m We will be looking
forward to a respance fram city for,a
council
on this natter . Iwill be
glad to d'scuse t:his with you at your convience.:
1

rrsss

A~! .jPi'

Port Coquitlam Firefighters

cal 1941
Secretary
LI

THE CORPORATION OF THCITY OF PORT CCQUITLAM

J. Taylor,
Director of Parks & Recreation

October 17, 1988

T.M. Chang, P. Eng.,

City Engineer
SUSJECT I

't

Coquitlam River Dyking Alignment (Reeve

ddt

g, Street
the
Mana

er

Reeve

t

f'

f'

Mr. Bonham, regarding the pros

Park area.

..

'f

Street Park Area)

f d
i e rom e Project
and cons of thee two
wo dy ke
e alignments
ali

tt

in

Would you please review this material
and be prepared to discuss this
maI.ter in Council in Committee
consultant (AESL) will be makingonaOctober 24, '988? At that time the

presentation on this matter.

City Engineer
TMC I

jlh

attachments (2)
cc City Administrator
City Clerk (NoteI Please include in Council
in Cnmmitt
nmmi .ee A gen d a for
October 24, 1988)
f
Deputy Engineer

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FRASER RIVER FLOOD CONTROL PROGRAM
COOUITLAM RIVER OYKING PROJECT

Preliminary report

on

route selection

on

between Pitt River Road and Wilson Avenue,

1.0

the

left bank of the river

TERMS OF REFERENCE

Under the terms of refer ence issued by the Ministry of Environment
dated
March 14, 1988, two alternative routes were proposed for
investigation for
the section of the rive» between Pi
River Poad and Wilson Avenue . The
two routes are shown on the Reeve Street Park Report,
Figure 3.3 (copy

tt

attached).
2.0
The

ROUTE A:

RIVERBANK ALIGNMENT

exist'.ng dyke alignment along the left bank of the river, which is

part of the PoCo Trail.
3.0

ROUTE

8:

PREFERRED ALIGNMENT

This route starts 3ust east of the Bailey bridge and goes through the
undeveloped wooded areas west of Reeve Street.
This route traverses
sections of the old landfill areas. It meets with Route
A at the west end

of Wilson Avenue.
4.0

ROUTE A:

RIVERBANK ALIGNMENT

Environmental agencies are not in favour of Route
trees and
vegetation on the dyke slopes and toe areas have toA beas completely
removed for the enlargement and reconstruction of dykes, -thus
disturbing the Fisheries habitat.
On some sections, the dyke
common waterside slope and

wi thout

is too close to

or has a
it is not feasiblethe toriverbank
improve the dyke

disturbing the banks and the flaw channel.
On
such
locations the improvements will be located landward
of the existing

dyke.

The floodway or the flow cross section is narrower than for
hence the flood level and the backwater effects are higher.RouteTheB

dyke has to be built .to higher elevations.

Route

is longer than Route 8 by about 400 m.

incorporating
part of the existing embankment, -fill quantities on By
Route A would be ";.-„-„',",---',A

approximately the same as reconstructing a new dyke al
Therei'ore the costs of both alignments would be
foundation problems are not encountered along Route B.

5.0

ROUTE B:

PREFERREO ALIGNMENT

As this alignment is setback from the riverbank, the
Environmental
Agencies are amenable to developing this route over Route
A.

Hydraulically this is a better route as the flood flow channel is
larger and the high water level will be lower than Route A by

n uch

an average of 500 mm.

There could be some foundation problems along this route as the dyke
has to be built over the previous landfill sections. These
cou'Id be delineated by further soils investigations and shiftingareas
the
route to avoid areas with poor foundation conditions.
Route B cuts through the proposed Reeve Street Park development and
with prope." planning the dyke could be made a feature of the park
and the lands situated inside the dyke could still be used for
recIeational purposes. The permanent buildings and other facilities
could be located outside the dyke.
The PoCo Trail along Route A can be left undisturbed along with the
This appears to be a popular trail used by hikers and

shady trees.

bikers.

Overall costs of deveiopment of this route may be somewhat
but this will be more than offset by other advantages such ashigher,
wider
floodway with lower flood levels and avoiding enviornmental concerns

along Route A.

Influence of the (lower) high water levels extend from Pitt River
this route. Therefore, even
if the costs are higher for aselecting
new dyke along Route B, there will be
savings from lower dykes and bank protection works on both banks of
the ,"iver up to Lougheed Highway and for the proposed
dyke along
Road up to Lougheed Highway

Scott Creek.

Three project meetings were held to date with

the'articipation of
the various environmental representatives. The second meeting was
an actual on-site walk along the riverbank identifying the extent of
tree removal for bank protection and dyke const.uction, as well as
removal of dangerous tI ees, which could fall during a heavy runoff
and build up log jams with disasterous results, such as the one that
formed against the Red Bridge in the January 1961 flood. So far
there is no consensus of opinion on this aspect.
Using Route B alignment the velocity for any section will be less
than the corresponding velocity for Route
A.
Therefore the
potential for uprooting of trees during heavy flows will
be less for
Route 8 than for Route A.

OCT

20 /988

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Hydrolog Y and Fish
OCT

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20!40 g3RXS P RE/35ATJON 3gg33J555J

Recreation
The following is the mission statement of the Parks
Department.
"To help make the City of Port Coquitlam the best place to live
by creating opportunities for the people to meet their leisure
needs and by enhancing the open space environment".
&

DZZhZXHZM'22ZGZXXMg

ensure that sufficient suitable public land is reserved
for park use.
To preserve and maintain dedicated publio open space,
serving aesthetic, natural, park or recreation "unctions,
using environmentally sound maintenance praoti
To develop quality park and recreation facilities to serve
the expressed needs of the oommunity.
To

To

of'ace,

4.

promote and develop cultural, athletic and other

recreation services for citizens of all ages, regardless
national or ethnic origin, colour, religion, sex, age
mental
or physical disability.
or
To encourage the provision of recreation opportunities by
sports groups, service clubs, oultural groups and other
community organizations.
To stimulate public non-profit and commercial involvement in
the development of recreatior facilities and the delivery of

recreation programmes.

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20 1988

PORT COQUITLAM PARKS AND RECREATION DEPARTMENT
"GOING FOR THE YEAR

2000'ort

Coquitlam is growing at a tremendous rate...with this growth

comes a considerable amount of change and maturation. Change and
growth result in a more complex community...greater diversity, a
desire for additional leisure opportunities and a desire for a
greater range of choice. Increased demands on the available
publ1c dollars reinforces the need to max1mize the value received
for each dollar expended and to maximize revenue generating
opportunities. As a result of this increasingly complex
environment and the related desire for a greater range of choice
of recreation opportunity, the Parks and Recreation Department is

faoed with a variety of i sues or deoision packages.
Th: following are examples of issues needing to be dealt with in
th e not too distant future:
Community Parks and Recreation needs identification
Hyde Creek retrofit and expansion
PoCo Recreation Centre retrofit and expansion
"park system"
Development of'
Art Policy development
Community facility development in Citadel Heights
Systemizing maintenance procedures
Integration with the F.R.E.M.P. program
PoCo Trail development
Standards for future park development standards
Reeve Street Park development
Future of Centennial Pool and other outdoor pools
Program service growth (i.e, teens, tots, arts, etc)
Community development process
Fees and oharges system/revenue generating alternat1ves
Par k r etrofits
Need for a coordinated approach for oommunity
involvement in publio pro)acts
In light of tbe fact that the City is moving towards its
saturation point...these 1ssues become increasingly important.
The logical way of effectively and efficiently dealing with this
abundance of issues is through a h1ghly organized, planned
approach to recreation planning„ The ma)ority of communities use
a process called master planning. This process is sometimes
called comprehensive planning, leisure service planning, strategy
Planning is a process of'etermining needs,
development, etc.
ranking them and allocating available resources according to
those needs. Planning helps to identify where we are and where
we want to be and then develops an approach to get there. In
this way, the planning process and the plan itself prov1de a
framework and guidelines for decisions and actions.

a Park~ and
Master plan provide
community with detailed Recreation
direction

the provision of
parks and recreation services over regarding
a specific time pe 1 d. P
and Be creation plans identify
k
a community is in r egards
community r cur cation and open where
to
development
approach to hei
e
thee community space
meet its long-term the
needs. Master Pp lannin
recreational
g also functions as a corrective
Identif y in g problems that
have occurred can help preventmeasure.
recurrence . Parks and Recreation
their
Master Planning considers
the natural and man-made environments
both
occurs and the people who live in thesewithin wh1ch recreation
environments.
The advantages cf master
plans, in general are:
Guide the
or eseea bl e
future. planning of public leisure for thee 5're
Assist in long range budgeting for Parks
and Recreation
progr am and 5'acility development.
Place in prior ity order
the program and facility needs in
order to 5ustii'y expenditures
to the public.
Reduce "pressure group planning"
by considering all of the
needs oi'he community, not gust those
which are the most
vocal.
Provide dir ection for service clubs and
are allocating their own resour oes to oit5.zen groups whi.ch
public pro5ects.
Provide support to other
C1ty
Departments
r oles and Gener al Nun5.cipal
Plans or added byas identifying
addendums.
D1rect the development
of resources over a specific
5-50
year period.
Coordinate all available leisure resources
to ensur e they
are used 1n an effective and efficient
marner.
Provide continuity
to the changing Parks and
Recreation staff'ndrelative
Councils.
Develop levels and systems of'eisur e
service
Y cas
I.volve key decision makers in the planning
of their future.
The typical Master Plan Pr
ocess is
as follows r
Development of the Terms outlined
of Reverence
Tender Award
Goals and Obdectivesr Review/Identification
(framework)
Information
Collection
~
Issue Identification
Community Process
Information Interpr station
Recommendations
Public Meeting

Ratification

Implementation

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OCT

plan of the scope required in Port, Coquitlam would likely cost
approximately $ 50,000-460,000. It should be remembered that
the Port Coquitlam Parks and Recreation Department has never
previously had a master plan and therefore much of'he data is
not available and would have to be generated by the consultants.
In 11ght of this, the pr1ce is not unreasonable when you take
into consideration that it would guide the department over the
next 10 years. This sum represents less than 2$ of our annual
budget and less than 1/5 of 1$ of the dollars likely to be
expended on parks and recreation services over the next decade.
Recreation staff that some of this
It is the feeling of Parks and the
community itself'. Several
money could be generated from
organizations have already expressed an interest in providi.ng
assistance to this project. If the projeot was spread out over
two budget years (1988/89) some of these organizations could
contribute in 1988 and possibly more in 1989. This would also
years. In addition,
split the City's port1on over two budget some
planning dollars
there may be a possibility of accessing
from the Provincial Government (i.e. Culture - Let's Go
B.C. Program, Lottery Funds, etc.).
In summary, the Port Coquitlam Parks and Recreation Department
has reached a po1nt i.n its evolution, in which the development of
This plan would ensure that the needs
a master plan 1s required.
have been taken into
of
the
citizens
of the majority
consideration and aoted upon. This plan would serve to focus
the 1deals of elected officials, staff, and the general public in
one common direotion. The result, a Parks and Recreation service
delivery system second to none for our communityl
Going For The Year "2000"
Parks and Recreation Services
A

—

1/
ORAT

2O SN

THE COPPORATION OF THE CITY OF PORT COIIUITUIM

8988 10 13

CAIRZZZKfTZAL

Alderman G.R. Laking
Alderman M„D. Gates

Janna Taylor, Parks g Reer cation Dir ector

FROM:

K.

SDBJECT:

1989 May Day

Time is f as t approaching where we need to hir e a May Day
coordinator or look at some other
Some years ago,
the organization of May Day was putalternatives
under the auspices of the
Parks 4 Recreation Committee. The May Day ooordinator was hired
on contract and reported
A Recreation Director.
Prior to that, a citizens toMaytheDayParks
Committee was responsible for
the i'unctioning of May Day.
Helen Fitch was hired as the May Day coordinator under the new
structure Melan has done
May Day for four years and Marguerite
Morrison for one year. Helen did an excellent
Job of building
May Day to an extremely succesful event and made many good solid
contacts in the community. The
that Marguerite ran it was
not as successful due to the i'actyear
that
she wanted more
independence and did not appreciate being
directed by the Parks A
Recreation Committee
or

Zt would se

that contin

on a yeaz ly

f aoed with

shuffle.

i'eel we a
explore oth
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myself.

would like to recommend that consideration be given ta
organizing May Day f'estivitien under the auspices of'he Park
Recreation Department as a special event and that this be under
the guidance of'arry Wheeler, who is in charge of'he program
division af the Parks & Hecreatian department. The actual
respansiblity f'r May Day would come under the auspices of one of
the Area Supervisors. We would reed to hire a part-time per son
to help with the organization; this would come out af the
Coordinator 's salar y. By having the department responsibleMayf'rDay
organization, continuity would be maintained. The other part of
the re-organization would be that the Parks Hear sation
Comm1ttee and the Mayor meet on a regular basis with both the
Recreatinn Manager and the Area Supervisor to ensure that the
city's requirements were being met, I would see a much more
open system of'lanning the event than in the past years.
&

feel that 11'e go on a contract bas1s, again this year, that
ta loose some continuity in the
Day and futhermore I
feel that someone on contract, who wishes May
to use the contract to
f'ullest extent, can say that because it is a contract
its
position they will run things the way they see fit.
Time is of'he essence
it is aow
mid October. We need to
start sending out paradeas entries
and meeting with groups in
Z

we stand

November .
K JT/pg

OCT 2O &988