CORPORATION OF TRR CITY QF PORT COQUITLAM
PARKS & RRCRRATION COMMITTBE

meeting of the Parks & Recreation Committee was held in the Parks
&
Recreation Office on March 30, 1992 at 5:00pm.
A

In attendance were Alderman Mike Thompson and Alderman
Michael Wright.
Also in attendance was K. Janna Taylor, Parks & Recreation
Director.

Item No. 1

Kinsmen Building
The Parks & Recreation Director spoke against
41,000 a
year toward the use of the bui.lding for one daypaying
and one
evening. The rationale is that in the agreement of the
Kinsmen building, the City was to get free use.
the Parks & Recreation Director pointed out that Furthermore,
the Kinsmen
received the land for 41 and also did not pay taxes.
The
Parks & Recreation Director pointed out that the departmont
did receive some free use during the summer months. By
agreeing to pay 81,000 for one day per week for 12 months
it
might jeopardize the summer use agreement.
~R

commendatron

To inform the FIG Committee that the Parks & Recreation
Committee does not support the payment of 41,000 for the
Kinsmen building for the use of one day per week for
12
months. (This was not an unanimous decision)

~Crrie
Item No. 2

Meeting wi.th Tom Annandale
A meeting

me

1)
2)

has been set for Wednesday, April 8 at 5:00pm to

t with Tom.

The purpose of

the meeting is to:

Get an update on working drawings.
Discuss the effect of locating a high school on the site.
ss what can be built for two million.

Meeting
ompson and Alderman Wright will be attending the
g on the Green Zone on Thursday, April 2 at Kyle
entre in Port Moody.

from Lorraine Hogg was received.

ion

ing with the Wilson Centre Advisory Board be set up

future.

I')Ah 3 p 1g52

5R

Item No. 5

1992 Theme — May Day Celebration
The Committee reviewed the report from the Recreation
Manager/Deputy Director.

Recommendation

That the theme for the 1992 May Day be "Spring Sensations".

Carried
Item No. 6

1992 May Day Festival — lentative Schedule
The Committee received the report from the Recreation
Manager/Deputy Director.

Recommendation

That the tentative schedule, as outlined in the report, be

approved.

Carried
Item No. 7

Terry Fox "Dry" Grad Party — Request for Rental Waived
The Committee reviewed the report from the Recreation
Manager/Deputy Director.

Recommendation

That the recommendation outlined in che report be approved and
that a report be taken to Committee of Council.

Carried
Item No. 8

May Day Family Street Dance — proposal

to Sold a Beer Garden

The Committee reviewed the report from the Recreation
Manager/Deputy Director. The Committee members were adamant
that there be no beer garden with a family event. They were
also concerned in regards to control at the dance. The
Committee would only support the dance until 10:30pm.

Recommendation

That the family street dance be from 7:30-10:30pm and that
there be no beer garden.

Carried

C)7,L

MAR g Q 1ggP

Item Mo. 9

Nary Hill Art Show — Information
The memorandum form the Recreation Nanager/Deputy Director was

reviewed.

Rnoo~mm

tda takin

That the Committee receive the memorandum for information.

Carried
Item Mo. 10

Recreation Nanager/Deputy Director Absence During May Day
The Committee reviewed the memoranoum from the Recreat.ion
Manager/Deputy Director. Committee members recognized that
they could not require the Director to be present however, with
they did voice their concern that they were uncomfortable
him not being at Nay Day. It was noted that the Parks &
Recreation Director would also not be there because of her
the
responsibilities as incoming President of BCRPA at& Recreation
Parks
The
weekend.
same
the
which
is
conference
Director had notified Committee earlier that she would not be
present during the 1992 May Day because of her involvement on
the BCRPA Board of Directors.
The Committee requested that some presence from an exempt
st;.ff member of the Parks & Recreation Department be requested

at Nay Day.

Sano~am

n~t'nn

That the Parks & Recreation Superintendent be requested to

atteuc various functions of the 1992 Nay Day,

Carr'ied
ADJOURNMENT

The meeting adjourned at 7:00pm.

JannpAaylor, Secfetary
l.

i'1AR 3 0 1992

/)+

Lorraine Hogg
48

—

2957 Oxford Street

Port Coguitlam, B.C., V3B 559

March 19, 1992

Alderman Mike Thomson, Chairperson
Parks & Recreation Committee

Dear Alderman Thompson:

Helen Milne, President of O.A.P.O. Branch 21, informed me that she
and O.A.P.O. representatives are meeting with you, regarding
problems the O.A.P.O. are having.

President of the Wilson Centre Senior's Association, I feel
is
important that you are aware of'he constant feedback I receive itfrom
Wilson Centre members regarding the O.A.P.O.
As

At O.A.P.O. general meetings misinfomnation, about the
Centre, is being reported which upset the people of
both memberships
The O.A.P.O.'s lack of respect for proper
communication channels
Wilson Centre regular programs being interrupted and
cancelled every month for O.A,P.O. meetings
The O.A.P.O. not understanding the distinction of the
two groups.

If you would like to discuss these issues in further detail, please
call me at 942-5464. I will be pleased to meet with you.

truly

Yours

Lorraine Hogg

c.c.

—

Alderman Michael Wright

Janna Taylor, Parks & Recreation Director
Larry J. Wheeler, Recreati.on Manager/Deputy Director
Bev Irvine, Area Recreati.on Supervi.sor
Alete McInnis, Program Coordinator
K.

~Ae V 0 iaqZ

I

Nll

.~

THE CORPORATION OF THE
CITY OF PORT COQUITLAN
MEMORANDUM

March 26, 1992

Janna Taylor, Parks 8 Recreation Director

TD:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

1992 Theme — Nay Day Celebration

Recoeanendation

It is recommended that this report be received as infor mat1on.
t 4 w w R
w

w

w

Purpose/Problem:
The

purpose of th1s report is to provide information to

the Parks
and Recreation Committee regarding the theme the
May Day Committee
has adopted for the 1992 May Day Fest1val.
Background Information:

Several years ago, we recognized how 1mportant it was that we
develop a theme each year for the May Day Festival. The
last two
years the theme had revolved around the concept of "mag1c".
This
led us to focus our energy on creating fantasy and allowed
us
to use
"glitzy" materials. This theme was well rece1ved and we had alot
of
fun with it.
Th1s year we have adopted the theme "Spring Sensations".
Ne feel
this wi 11 permit a softer, more "environmental"
approach
to
event. We will introduce alot more plant mater1als into our the
decorating and promotions. Ne feel that this change in theme will
be well received by the

community as a whole.

J. Wheeler
Report Writer

'&r=r Larry

/sd

File No. 1101.1

NAR 3 0 1QQP
lm

II

li

(g[llg

iLllLIka

THE CORPORATION OF THE

CITY OF PORT COQUITLAM
MEMORANDUM

March 26, 1992

Janna Taylor, Parks 5 Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy D1rector

SUBJECT:

Tentative Schedu'le

—

1992 May Day Festival

Recommendation:

It is recommended that the Parks and Recreation Committee receive
the attached report out11ning the tentative 1992 May Day Festival,
as information.
Purpose/Problem.
purpose of the report is to provide information to the Parks and
Recreation Committee regarding the tentative schedule of activit1es
that has been established for the 1992 Nay Day Festival.
The

Background Information
Each year,

during the planning process, the staff organizing the Nay
Festival provide the Parks and Recreation Committee with an
outline of the tentat1ve schedule of May Day act1vities be1ng
planned. This provides the Parks and Recreation Committee with the
opportunity to contribute input during the planning phase.
Day

tentative schedule of act1vi ties for the "992 May Day Fest1val
is attached to this report for this 1nformation (Schedule A). As
you wi11 notice, a number of changes are being proposed for the 1992
event:
*
The events that we have held on the Thursday night the last
few years have been cancelled (fireworks and 11ve
entertainment). This frees up some resources (financial
and human) to allow us to f111 the remainder of the weekend
The

with act1vity.

*

The May Day Banquet which in recent years has been held on
Saturdays has been moved to Friday night after the opening
ceremonies. Rather than a full banquet, we w111 host a
reception. This w111 focus the formal act1vities on Friday
night and Saturday morn1ng while the k1ds are still "fresh".

2/

*

Our Saturday afternoon entertainment in the old arena has
been changed to focus on chi'Idren. This year our "show"
wil'I feature "Jenny and the Dinosaur Revival Band".

*

ThIs year we w111 be introducing a Family Street Dance on
the Saturday night. We are proposing to use Leigh Square
for the dance.

Quv Larry J. Wheeler
Report Writer

/sd

File No. 'I101.1

MAh 3 0 1992

SCHEDULE A

TENTATIVE SCHEDULE OF ACTIVITIES
(1992 May Day Festival)

Prior to the May Day Heekend:
*
Queen's Selection Tea
*
Royal Party Pictures
*

Hawthorne Lodge and Mi lson Place Tours

May Day

Sculpture Show

Friday, May 8, 1992

Opening Ceremonies

*

May Day

Reception (by invitation only&

Teen Dance

Saturday.
May 9,1992
*
May Day Breakfast (by invitation only)
*
Elks Breakfast
*
*

May Day

*

Family Street Dance

Parade

Children's Carnival
Children's Entertainer (paid admission)

Sunday, May 'lO, 1992
*
*
*
*

Mother's Day Breakfast

Children's Parade
May Day

Pet Show

Outdoor Entertainment
"Cart" Races

THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANDUM

March 26, 1992

Janna Taylor, Parks & Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

Request for Rental Haiver — "Dry" Grad Party

Recommendation:

It is recommended that the Terry Fox After-Grad Committee be granted
free rental of the designated facilities at Hyde Creek for their
"dry" grad party, and;
That any extra staff costs incurred as a result of hosting these
events (ie lifeguards, extra clean-up staff) in our facilities shall
be paid for by the Terry Fox After-Grad Committee, and;
That lost revenues from this rental be charged to the Civic Events

account.

4 4 4 4 4 *

Purpose/Problem:
purpose of this report is to provide information and a
recommendation to the Parks and Recreation Committee regarding the
request received from the Terry Fox After-Grad Committee to waive
rental fees for use of the Hyde Creek facility for their dry-grad

The

activities.

Background Information)
A

letter (attached) was received from the Terry Fox After-Grad

Committee requesting the donation of Hyde Creek facilities on June
24, 1992 for the purpose of planning activities for a "dry"

after-grad. This ls thei r fi rst attempt at facilitating this sort

of an event.

This type of event has proven to be very popular in other
communities and apparently has had a dramatic effect in reducing the
problems related to "normal" after-grad parties. In addition, it
provides an excellent opportunity for the City of Port Coqui'clam to
reinforce the notion with these young adults that we are here for
them.

2/

(WAAR

g0 $92

If we support the request to waive the rental f'ees, it is estimated
that we will be losing the potential for revenues estimated at
$ 627.60.
On the other hand, the times that have been requested are
times that the facility would not normal'ly be rented out or
programmed. In conversation with the organizer, he has indicated
that they would make every effort to keen the facility and grounds
clean. Therefore, our scheduled "grave-yard" shift should be
adequate for the event. However, should we be required to call in
additional staff to clean up/provide security or should we incur any
damage, I would suggest these costs be passed on to the organizers.
At this point we have tentatively booked the facility for this
event. We have also limited access to some parts of the building
where we have problems with security (upstairs lounge area) or risk
damage to equipment (pottery room and art room).

Larry J. Wheeler
Report Writer

cc. Darlene Grieve, Area Recreation Supervisor

/sd
File No. 1101.1

flAW

3 P (ggP CV

Sahool Oletrlot No. 43 (Coqufttam)

TERRY FOX SENIOR SECONDARY SCHOOL
GRAOEStt &12
3999 Weslnston Street,

Port Caquillanh B.C.
v3a 375

Phone 941~
Fax 941-1777

February I'3, 1992

PoCo City Hall
2580 Shaughnessy
Port Coquitlam, B.C.
Dear Ms. Taylor/Mr. Wheeler,
On behalf of the Terry Fox After-Grad Committee, I am requesting the donation of Hyde Creek
facilities on June 24th. This year Terry Fox will begin a new tradition of having an all-night
drug and alcohol free celebration after the graduation reception. We will be planning activities
that will take piace until the morning breakfast at 5:00 a.m.

We hope to make use of the pool for part of the night and are prepared to cover the costs of the
lifeguards.

Thts event can only succeed'if we receive the support of the entire community. Let's get
together and do something for our graduates to help promote the notion that great evenings need
not include alcohol and drugs.

For more information and to set up times and more detail, please contact Jerry Young at Terry
Fox.

Thank you so much for your cooperation.
Sincerely,

7';
Jerry Young,
Terry Fox After-Grad Committee
cc: J. Taylor

L. Wheeler
L. Trabouly

File

Pl/i'0%2 +

School Oletrfct tto. 43 (Coqoltlem)

TERRY FOX SENIOR SECONDARY SCHOOL
GRAQES11 & 12
3550 Wealngton Street,
Port Coqoloem, B.C.
V38 375

Phone 941-5401
Fax 941-1777

FebruSsy 18, 1992

PoCo City Hall
2580 Shaughnessy
Port Coquitlam, B.C.

Dear Ms. Taylor/Mr. Wheeler,
On behalf of the Terry Fox After-Grad Committee, I am requesting the donation of Hyde Creek
facilities on June 24th. This year Terry Fox will begin a new tradition of having an all-night
drug aud alcohol free celebration after the graduation reception. We will be planning activines
that will take place until the morning breakfast at 5:00 a.m.
We hope to make use of the poohfor part of the night and are prepared to cover the costs of the
lifeguards.

This event can only succeed if we receive the support of the entire community. Let's get
together and do something for our graduates to help promote the notion that great evenings need
not include alcohol and drugs.

For more information and to set up times and more detail, please contact Jerry Young at Terry
Fox.

Thank you so much for your cooperation.
Sincerely,

THE CORPORATION OF THE
CITY OF PORT COQUITLAN
MEMORANDUM

March

30, 1992

Janna Taylor, Parks 5 Recreation Director

TO:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

Proposal to Hold a Heer Garden at Family Street
Dance

Recoeaeendations

It is recommended that the May Day Committee be permitted to include
beer garden as part of the Family Street Dance act1vities.

a

Purpose/Problem:

th1s report is to provide the Parks and Recreation
Committee w1th information and a recommendation regarding the program
staffs proposal to introduce a "beer garden" at the Family Street
Dance scheduled for Fr1day night during May Day.
The purpose of

Background Informations

are planning to introduce a Family Street Dance 1nto the May Day
schedule this year. This is an event we have talked about for
several year-. but traditionally have not had the resources available
to faci 11tate it. However, with the elimi nat1on of the Thursday
n1ght act1vities, the required resources have been "freed up" to
faci tate this event .
We

1 1

the success of this event, we are proposing that a "beer
garden" be available on site. We feel the availab111ty of a "beer
garden" will reduce the risk of people "brown bagging" their alcohol
refreshments, However, recogn1zing that the event 1s geared towards
families, we are recommend1ng that the "beer garden" not be open
during the early evening hours (7:30 9:30 p.m.) and instead would
11:30 p.m.). This way,
only open later 1n the evening (9:30
individuals with young families would more than likely have already
headed on home before the beer garden even opened up. Also, with
this strategy, the short time frame would 11mit the amount of alcohol
a person could consume.
To ensure

—
—

that May Day staff !those that have
would operate the "beer
completed the "Serving It Right" program)
opportunity to ensure that
garden". This would provi de us with the
control over this area of the event.
we maintained a high level of

The final recommendation i s

Larry J. Wheeler
LJW/pg

NN 3 0 $9t Qi

THE CORPORATION OF THE
CITY OF PORT COQUIIZAN

Narcb 30, 1992
TO:

Parks & Recreation Committee

FROM:

Larry J. Wheeler, Recreation Nanagez/Deputy Director

SUBJECT:

Nary Hill Junior Secondary Art Show

The attached article was published in the Natch 11, 192 issue of

Vancouver Sun. As a note of interest, Nigel Smit is a student at
Nary Hill Junior Secondary School.

Larry J. Wheeler
LJW/pg

the

FKATI

BEST FACE
FORWARD:

Mayumi
Rollings

(left), Ross
Warwick,
Amber
O'eill of
Mary Hiff

display
handiwork
RALPH 8OWER

PoCo pl oudly displays student art
NIGEL SMIT
Grade 10. Mary Hrn school

uho is I noun for his Iungle scenes

Port Coqur dam

lures may seem simplistic at first
glance, but develop into something
more as one discovers the creative
energy in each brush stroke.
Other ivorks, like the masks made
out of papier niache, show
feelings.
The exhibition also inrludes penand-ink drawings, line works ytnd
pointillist paintmgs.
No iwo people have the same
opinion about one particular art
work. It seems to be a personal
expel ience. That is art!
The exhibition ends Thursday.

glance, it looks like carnival
time has hit Pori Coqutttam
city hall. Gaily colored masks and manyaspiringartistsanopportunily
:other art works decorate the foyer. to display their creativity to a wider
''igorks
.
by prot'essionals, some would audience than they v;ould normally
'ask. Maybe — someday.
find at school.
"It's about time students'rt is
It's an exhibition of more than 100
art works done by students in presented so everyore can see it,"
Grades 8 to IO at Mary Hill junior says studeni Kevin Plamondon.
"Peopie need art to express themsecondary school.
The city hall exhibition gives selves in a way they can't with
words. I think this exhibii is a good
thing and line a. ts teacher Mrs.
Clarke should be commended."
Kevin doesn't want to be an artist,
but he does appreciate art,
Many of the exhibits display
interesting motifs. There are jungle
paintings based on the work of
I rench paiiiter Henri Rousseau,

students'ersonal

RT'S ALIYH. AT
A
FIRST

painieri in exotic colors. These pic-

l

THE CORPORATION OF THE

CITY OF PORT COQUITLAM

MEMORANDUM

March 26, 1992
TO:

K.

FROM:

La. ry

SUBJECT:

Absence During May Day Festival

As I had

Janna Taylor, Parks & Recreat1on Director

J. Wheeler, Recreation Manager/Deputy Director

previously

d1scussed with you, I am scheduled to attend my
first class on Divers1ty
at John F. Kennedy during the May Day

weekend. At that time you had expressed some
absence and suggested I review my alternatives.concern regarding my

.he d1fficulty 1s that 1f I miss the weekend, I must
make it up some
other time (the whole course) with some
other
class.
This involves
three challenges as I see it:
1) This program is based largely on
group process and
therefore to walk into another group
be very
inhibiting and can limit the learning can
opportunity.
2) To complete the course wi th1n my two years
would mean
taking two courses at once . With my exi sti ng
w1th the items on the ho1zon I feel this would workload and
be
3)

impossible.

I could take the course after the
of the other
courses, but this would mean that Icompletion
would not be able to
graduate with the rest of my classmates. This would be a
major disappointmeni:, as over the two year period
many new
friendships are developed and graduation will be the
last
time I see many of them.

The other option is f'r me to go and let staff "do
their thi ng".
I he one thing that I have preached
to staff is that we have got to
get to the point where "community events" are more routine
and have
less emotional impact on our workforce. When
would feel if I was absent, I was told a coupleI asked staff how they
of things. "Your
loss — mfss1ng out on all the fun." "We can handle
it." "Go, you'e
been saying for years that an event like this 1s
just
a big program
— we know what has to be done".
I have explained the situation to
most staff and all have suggested that I should
go to my course and

not worry about them.

In light of all the above, I have considered the various
implications and have concluded that my preferred option would be
permitted to attend my class. This was not an easy decision, as I
enjoy May Day a great deal and the opportunity to work hands on with
the staff. And, I feel this is going to be the best May Day yet!!
However, I trust my staff and know they will make every right move
to ensure a successful event and carry on the fine tradition they
have helped to build.

File No. 1101.1

i'1AR

3 0 1992

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