THE CORPORATION OF THE
CITY OF PORT COQUITLAM MAR 1 2 1999

TOs Bo. R. Kirk DATE: March 8, 1990
City Administrator

FROM: T. M. Chong, P.Eng.
City Engineer

SUBJECT: Purchase of Sub-Compact Vehicles ~ Building Department
(Public Works Committee Meeting March 6. 1990)

RECOMMENDATIONS:

1. That the tender for the purchase of three Sub-Compact Vehicies for the
Building Department be awarded to Sumit Motors Limited in the ameunt of
$29,882.46.

That this purchase be funded as follows:

a) The new vehicle for the Director of Building Permits and
Inspections be funded from the 1990 Building Department Captial
Account.

b) The two replacement vehicles for the Building Department be funded
from the Public Works Equipment Reserve Account.

BACKGROUND AND COMMENTS:

At the request of the Director of Building Permits and Inspections
tenders were called for the purchase of a new Sub-Compact Vehicle which was
approved earlier this year for the Building Department. Invitations for
quotation was sent to 23 dealers with ll responding. A summary of the tenders
received is attached.

Of the tenders received only four were under the $10,000 amount
approved earlier by Council. In considering these lowest tenders, the Mazda
323 Model 33RT is the only tender which can be considered as meeting the
City's specifications. A review of the maintenance track record and resale
value of this vehicle indicate that it is superior to the other vehicles in
this class and price Tangee The purchase of this vehicle is therefore
recommended. In order that some standardization of this class of vehicle can
be maintained within the City's fleet, it is also recommended that the two
other sub-compact vehicles in the Bullding Department which is scheduled for
replacement this year be replaced by the Mazda 323.

Cont'd /2.0.