REPORT ;
| REEORS JUN 2.4 1974
TO: Mayor and Council DATE: June 21, 1974

FROM: L.D. Pollock,
City Administrator

1. B.C. Hydro Power Line Construction

Council may recall that approximately a year ago there was a meeting held in
Coquitlam with B.C. Hydro officials at which time they outlined certain changes
in the power line locations in the Coquitlam-Port Coquitlam area as well as
discussed the location of certain new lines in the area. We have now received

a request from B.C. Hydro to grant permission to clear and construct a power

line over certain City owned lands. This agreement would t2 followed by a proper
Right-of-Way Agreement at a later date when construction has been completed and
the legal survey plans prepared.

For the information of Council Hydro has indicated that eventually a second line
will be constructed on this Right-of-Way which follows the new alignment of the
Lougheed Highway (Sharpe Street alignment). It was indicated by B.C. Hydro that
the long range construction plans call for the removal of the existing line which
runs from Victoria Drive along Freemont Street.

The Engineering Department has reviewed the proposed location covered by the
attached agreement and there will be one tower location consisting of two metal
standards. The tower Location falls clear of the dyke area and the clearing
required will be through an area of small second growth alder and there are no
trees on this site of significant size or value.

I have attached a copy of a plan showing the land affected.

I would recommend that Council approve granting of the permit to enter the property
and the subsequent Right-of-Way Agreement required by B.C. Hydro.

2. List of Accourts

We have traditionally placed the list of disbursements paid by the Treasury
Department in the Council agenda for acceptance by Council. Although this is an
informative procedure it is not required by any existing legislation and it is

a procedure that has been abaudoned by nearly all municipalities and school boards
in the Province. We have discussed the necessity of this procedure with our
auditors and they agree that the procedure serves no particular purpose as our
spending authority is covered by the annual budget by-law.

I would suggest to Council that we abandon the formal procedure of adoption of
this list of accounts by Council. We would still prepare the list as a numerical
listing of our disbursements and this list would be made available to all members
of Council for information and it would be scrutinized by the Finance Committee
prior to the bulk of the cheques being signed by the Mayor and the Treasurer. I

wee /2