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RRR OT REG ICE

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ALSO ATE

Febyuary 3rd, 1972,

To: fire Committee = Alderman PLA, Hoyer Gat. We Wingrove, Hire Chief
~ Alderman NA. Thenpson V. Rorch, City Engineer
From: 1.D. Pollock, City Administrater, G. Forcier, City Treasurer,

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Nei Tire Departront Dispate “CER if x _
28 1972
In the past we have had a}1 of the fire calls dispatched through the R.G.M.
&
office in the City Hall, hovever,

vith the change over to the new Justice Building
other arrangements vill have te be made. We pursued the subject with the R.C.M.P. and
they do net with ta continue te do this for the City, they will not he providing this

service for the Districe of Coquitiaw and they feel that in the new building their dis-
patchers are soinge te he busy enough with X.C.M.P. dutles. They will

be hondljng cll ‘phone calls, writing out uessasea and complaints, monitoring the redio
and hanéling s?1 radie dispatches as well ag monitoring the closed cirenit 1.V, system.
The R.C.M.P, cousiders that handling the additional fire and emergency calls a9 well as

the calls that they have been hondJing with the present arrangenent pertaining to public
works emergencies and other Matters, that the involvement would be too ereat for the
A@lepatciers and they would be prone to making errora.

Our other alternative was to discuss the matter with the District to see if
they could handle dispatching through their Fire Depariment which is manned with dis-
Patchers on a full time basis. We have, thereferc, had a number of meetings and vorked
out the folloving cost. sharing formula. The reason for pursuing this matter is, of
course, to effect sex: saving in costs. IF we grovide our own dispatchers on a 24 hour
basse, wo are faced with an Appro.inate expenditure of $35,200.00 a year. Cost sharing
with the District ds a practical solution, however, I will point out later in this re-
port the possible advantages of going to our own dispatching service in the future.

Discussions with the District of Coquitlam have led to rhe following proposal:

1. Their present cost of manning the dispatch service (i.e. not including
equiprent costs or building rental) a-iounts to $35,000.00 per year.

2. it ts Proposed that this cost be shared between the District and che
City of Port Coquitlan according to the following fornula::

(a) 50% of the cost to Se apportioned on the ratio of the population of
the municipalities;

(b> 50% to be apportioned on the basis of the nunber of calls dispatched
for each area,

3. %It {gs proposed for the year 1972 that the basic cost of four men be
included ~ this amounts to $32,009.00, For 1973 costs would iuclude the four ten plus
the holiday reJief for these men which amounts ta an additional $3,009.00 for a total
of $35,090.00. in 3974 and subeeguent years this $35,000.00 {igure would be adjusted
by salary increases, etc. It was agreed that the District would not levy any building
Fenta)] as part af the cost, however, we would be required to pay the cost of any speciol
‘phone Lines or any other equipment required for the service.

To change over to the District's operaiion would involve the following capital

costs:
Changing radio frequencies § 367.50
Purchase of a base station 472.50
Purchage of tape recorder Capproximacely) 500.06
Telephone installations 200.00

Total - - <= $2540.00
The monthly costs for telephone lines, ete. would be as follows:
Radio Line from @5 Hall 26.85 per mosth
Siren Line B00 pas month

Gan t..