CORPORATION OF THE CITI OF PORT COQUITLAN PARES E RECREATION COMMITTEE of the Parks L Recreation Committee was held in the Parks 4 Recreation Office on January 15, 1991 at 8:00am. A meeting In attendance were Alderman Nike Thon. ..".1derman Narg Gordon and Larry J. Wheeler, Recreation Nanager. Also in attendance was K. Janna Taylor, Parks 6 Recreation Director. Item No. 1 Adoption oi Previous Cosssittee Ninutes The minutes of the January 8, 1991 meeting were adopted. Item No. 2 Parks and Recreation Nester Plan The Committee discussed the Parks and Recreation Master Plan and the need to take the report to Council for adoption. Nester Plan it By Council adopting in principle the an Department Recreation nnd Parks then gives the avenue to follow for the next ten years. Recommendation: That City Council adopt, in principle, of the 1990 Parks, Recreation and Cultural Naster Plan. Carried Item No. 3 Soccer Field Usage The Recreation Mausger outlined how other communities handled the use of fields by non scheduled teams. Some municipalities do it on a complaint basis and will investigate by sending a it day and time staff person out on that particularhave the veer community One has been reported. themselves. police groups ~Romm~i~n: That letters be sent to all the sport organizations Park- and using the soccer fields outlining the Recreation Department policy, that only properly scheduled teams are to use a particular field. Furthermore that a request be made that each coach receive a schedule so that they are aware of what organization is scheduled. Carried JAN 1 5 1991 Item No. A 1991 Parka and Recreation Department Budget copy wss distributed to conceit tee members on the Parks and Recreation Department special projects. A ~co~mm Dda~t'angl 1. That the 1991 Parks and Recreation Department Operating Budget be given to Alderman Thompson and Alderman Gordon. 2. That discussion on budget start as soon as possible. Carried The meeting adjourned at 9t30am. N. Thompson, Chairman rW lor, ~gretd y JAN 1 5 1991 I@I In June 1989, the City of Port Coquitlarn retained the services of Professional Environmental Recreation Consultants Ltd. (PERC), to develop a Parks, Recreation and Cultural Master Plan. The Master Plan establishes a framework for making decisions about parks, recreation and cultural services to the year 2004 and beyond, and applies this framework to contemporary issues. Specific recommendafions on key issues facing the Department over the next five years have been made in the Plan. The planning process for the study was carefully designed to determine the leisure needs of Port Coquitlam residents. This included a goals and objectives workshop with City Council, a community survey (accurate to a 95% level of confidence, +/- 4%), and over 50 interviews with special interest groups representing sports, culture, recreation, the disabled and service clubs in the community. Based on this research, the Consultants are confident that the results of the Master Plan accurately reflect the need= of Port Coquitlam. The Master Plan recommends a variety of new open space and facility developments to meet the needs of Port Coquitlam for the next 10 to 15 years. This includes athletic and recreation park development at Reeve Street Park, completion of PoCo Trail, and neighborhood parks in new developing areas. Water play facilities are also recommended for Lion's Park and Citadel Heights. The Plan recognizes the community's cultural interests with a recommendation for a new performing arts centre. Recommendations for new recreation facilities include expansion of Hyde Creek Centre, a community hali, teen program space, and a new arena and completion of the Willson Centre expansion in the long term. A summary of the Master Plan recommendations is shown in the following table. Where costs estimates are not available, costs may be categorized as high ($ 20,000+), medium ($ 10,000-$ 19,000), or low (($ 9,000). Issue Recommendation Philosophy Adopt a pnilosophical position that pub!icly sponsored leisure services shculd be used to meet sec!sky worthwhile goals and objectives, the aaalnment of which results in some form of benefit to all residents of the City. Mandate Approve a mandate that the leisure services delivery system should provide Priority Cost(S000's) ~f'ate r 0 ~mmMlate r 0 for. - the growt!; and development of the commur:ity - the growth and dave!opment of the individual. Guidelines Establish guidelines accepting that the City has an obligation to provide and facilitate services to all citizens @ al! skill levels, keeping in mind that services must be offered in a cost effectrye manner and for the benefit of all residents. ~iFwi&adlats Priorities and Evaluation Approve the proposed madel for establishing priorities and evaluating existing services. Immedis!e Categories of Open Space That the following Open Space Categodes be adopted: - Neighbomnod Park/School Sites - Neighborhood Totlor - City Recreation Park - City Natural Park !mmediate 0 - City Athletic Park - City Linea; Park - Decorative Areas Special Purpose Areas. . Neighborhood Open Space That the City adopt a standard of 1.6 hectares/1000. ffpjnedlate i~,,; 0 That additional open space be developed in Westview Heights and Riverwood. Medium j) I JfjN 1 5 1991 Summary af Recofrtmsftcfsf forts issue Ci?y Athletic Parks Recommendation Priority That the City adopt a standard of .65 hectares/f 000 for City Athletic Open Space. Short Term ',:.'- SLA!00 v That athletic parks at Thompson and Cedar Parks be equipped with lights to meet short term demand. Medium $ f20 Cost($000'8) That the City of Port Coquitlam enter into a comprehensive joint use agreement with School District Pss for the use of school fields to meet community needs. City Recreation Open Space That a standard of . 75 hectare/1 000 be atiopted for provision of City Recreafion Open Space. Medium Medium/ Long $ 1,800 Medium $ 400 That the City encourage the development of decorative areas and urban immediate 0 That DCC charges for parkland acquisitici! be increased to reflect higher land values and the need for additional open space. 'Xlmmedfste ' That donations and bequests for land be encouraged through a Parks and Recreation Foundation. Short / That the City endorse the role of the nature resenre in providing education and interpretive opportunities. That the City undertake minimai development of the nature reserve t'o provide interpretation and education. Daccratrve Areas beautrfication. Parkland Acquisition That the City approach the GVRD to assist in acquisr!ion and development of estuary lands and the river system Med/ High trails. JOIN 15 1991 Suthmmy of Reootttfrtertcatbons Cost(Std%'s) Recommendation Priority That Port Coquitlam support the deveiopment and completion of PoCo Trail as a major recreation oppoitunity. Short consideration be given to designating an area of land between Mary Hill Bypass and the Fraser River for public use and wmerfront access. Sbon hat staging areas be developed as vehicle access points to the PoCo Trail at Reeve Street Park Prairie Street and the Pitt River, and at Shaughnessy and Patricia Short That lucrt Ccquklam support the GVRO in its efforts tc develop a recreation plan for the Fraser River Estuary. ;Shon That the City adopt Master Plan policies for development along the Coquitlam River, Pilt Fiver and the Fraser River. Short That the City designate cycle routes along major streets connecting to the PoCo Trail and major recreation a~ass. Short Low Signage That the City of Poit Coauitlarn develop a comprehensive information program for PoCo Trail and Open Space system. Short/Med Medium Quality of That Parks and Recreation play a Proactive role in the design and development of public open space. Snort . Open Space 'hat Issue Incl'd above Incl'd above That the Parks Superintendent play a direct role in the park design and approval process for all public open space. Open Space Maintenance That the City of Port Coquitlam develop an open space maintenance management system which establishes an inventory, standards, costs and schedules. Medium i@i JAN 15 1991 Summary of Ftecommsrridsttorts itis us Location of New Facilities Cost($ 000's) Recommendatian Priority That the City endorse the concept ot centralizing and combining compatible leisure facilities. Immediate That Hyde Creek Centre and the Recrearian Centre, including the public works yard, be designated as primary sites far major indoor recreation facility deveiopmenc Short Depends on Market Value That the City suppart development of a community hall with the capability cf hosting special events, large gatherings and banquets. Medium $ 1,000 That Hyde Creek Centre be expanded to inciude additional oppanumties for fitness, aquatics, arts and cratts, activity roams, prcgram and adminis- Short/ That the City support development af a perfarming ans center to meet community cultural needs. Shart/ New Recreation Facilities - Carnmunity Hall - Hyde Creek Centre Mealum trative space. - Pertorming Art Centre - Tennis Club That Parks and Recreation suppart the Tennis Club to assist them in sustaining club activities and providing a tacus far tennis in Part Caquitlam. - Teen Drap- That a youth drop-in centre with the necessary support services be develaped. Short That the City refurbish Kilmer House as a Heritage Site in accardance with the 1988 Study. Short ". In Centre Kilmer House $ 3,000 Medium That the Mary Hiii daycare be allowed to remain in Kiimer Hause. JAN 1 5 SS1 Summary af Recommatndabons Issue Wilson Centre Recommendation Priority That Plhases 2 and 0 of the Wilson Centre Expansion be a long term Loitg C~($ 000's'420 priority. That additional space provided in Phases 2 and 3 be accessible to all Long residents of Port Coquitlam That the Wilson Centre remain primarily a recreation and leisure facility. Arena Lang $ 2,500 That the existing recreation centre be renovated to provide space for recreation program opportunities. Shan $ 250 That the City support the development of a skateboard bowl to provide rec- Short $ 125 Immediate Low Immediate " 0 That a participant oriented arena be planned adjacent to the recreation centre in the next 7 - 10 years. That the demand and need for a third arena in Port Coquitlam be reviewed in five years time. Skateboarding reation opportunities for teens. inforCommunication That the City expand its public awareness enhance to program mation and community involvement in the development of leisure opportunities. Community Support That a policy and guidelines be developed lor support to community groups. That a program be established whereby individuals, community groups and service clubs can contribute towards Immediate " ' community projects. JAN 1 5 1991 Summary of Recommendations Issue Recreation Program Opportunities Roles of Parks and Recreation Recommendation Prfodty That additional opportunities be developed for teens, adult fitness, cultural events and the disabled. Short That the City suppois development of recreation facilities tc enhance program opportunities to ali residents of Pon Coquitlam. Immediate That Parks and Recreation develop a Communications Policy that ensures interaction and involvement with staff and the community. Short That Parks and Recreation support staff training and development. Immediate Organizational Structure Master Plan Implementation Low Low That a marketing plan be developed to increase awareness and use of leisure facilities and to help increase revenue. That the rale of Parks and Recreation in meeting the needs of the handicapped, the disadvantaged and social service groups be recognized. CostfSaOa s) Short Low That additional professional and administrative support be provided to help ensure an effective leisure services delivery system. Short Low That Parks and Recreation consider integrating recreation program and facility operation for major recreation facilities. Shod Low That Parks and Recreation decentralize programming and administrative operations to the nonh and south areas. Sltort Low That the City of Port Coquitlam endorse the implementation schedule and threshhold levels as guidelines for Master Plan implementation. JAN 1 5 59j