CORPORATION OF THE CITY OF PORT COQU.. iLAM PARKS 6'r RECREATION COMMTITEE A meeting of the Parks 8: Recreation Conunittee was held in the Parks Br Recreation Office on September 28, 1992, In attendance were Councillor Mike Thompson and Counc!tlor Michael Wright. Also in attendance were Roger Forester and Brent Sevrelt of C.P.R, for item number one only; Frank Kamiya of Tusar Architecture for item number two only; Wheeler, Recreation iVlanager/Deputy Director and Pat Greer, Recording Larry J, Secretary. Item No. 1 Delegation -Mr. Sewell re: C.P&ail's Use of Lions Padr Brent Sewell and Roger Forester of C.P.Rail were in attendance to discuss their usage of Lions Park on July 26, 1992. They indicated that 2,056 C.l'.R. employees and fatnily attended the picnic. The parking area was used for buses to turn around. This xvas done to prevent the buses from blocking the lanes. The washrooms were not "roped off', in fact 12 port-a-potties were brought in to accommoda',e the large crowd. In their opinion, no members of the public were denied access to this park. Recommend tion: To have staff prepare a shots information report after talking to the Parks Foreman and report back to Committee. Item¹ 2 Carried Private Arena Complex Frank Kami. a of Tusar Architecture was in attendance to discuss the concept of a private arena being built in Port Coquitlam. He indicated that they are interested in purchasing lan&1 for this project at market value. His group are presently looking for possible sites in Surrey, Coquitlam and 1 ort Coquitlam. They require approximately 7-8 acres of land. Rgcormnendaticn: To receive this report as information. an 'ed Item No. 3 Hyde Creek Roof The Recreation Manager/Deputy Director gave a report on the present status of the Hyde Creek roof. He reported that we have not received the specs, as yet, from Vic Davies Architect, but expected them shortly. The architects are hoping to provitle us with a solution that result in a sloped roof without incurring a lot of additional constmction costs. R~cmmendatton: To receive this report as information. 8EP 2 8 jggp Itmn iqo. 4 Reeve Street Project Phase ILIA - Awanhng The Recreation Manager/Deputy Director's report was discussed. Recommendation: To recommend to Council that the tender for Phase 1A of the Reeve Park development be awarded to Fitzpatrick Contracting Ltd in the amount of $ 174,490. ~Carri Item Iqo. 5 This item was deferred to the next meeting when the Councillor's will view the site. Iitem Iqo. 6 Proposed PoCo Secoadary School The Recreation Manager/Deputy Director provided a verbal update on the proposed secondary school for Reeve Street Park. He reported on his recent meetings with the School Board. Recommendation: To receive this report as infomtation. Car~rie Item No. 7 Proposed LantLscape Renovation - Granny Smith Pa alt The Committee discussed the report from the Recret tion Manager/Deputy Director regarding proposed landscape renovations to Granny Smith Park. Recommendation: To have the staff proceed with the proposal and report back to Committee on its progress. C~ie ItemNo 8 O.A.P O. Christmas Dinner December 10, 1992 — The Committee discussed the staff's report on the closing of Wilson Centre to accommodate the O.A.P.O. Christmas Dinner on December 10, 1992. Recommends~in: To close the Wilson Centre to accommodate this request. Carried -3ADyOURNMENT: Th me mg adjourned at 7:00 p.m. M. Thompson, Chart ) %~a. Larry J. WHpeler„Recreation Manager/Dd puty Director $pp28 ~C THE CORPORATION OF THE CITY OF PORT COQVITLAM MEMORANDUM August 5, 1992 TO: Aiderman Mike Thompson, Chair Parks & Recreation Committee Alderman Michael Wright FROM: Janna Taylor, Parks & Recreation Director SUBJECT: CPR Use of Lions Park i have contacted Chris Murdy for an opinion on the CPR's use of Lions Park. Attached is a Chris's draft letter to the CPR, his letter and the background information. Please bring your comments to the Committee meeting on Monday. Thanks JT/pg C.C. - La tion Manager/Deputy Director „LP Z 8 1992 8- 5 92 — BY:MaaKE1CIE MUEDY 68468998294 18:514M '84 944 5485 a 1 ~GKmm2:Xa MmjRm&- a M6"~X.rSTmm sl&xRxaxEITxaxes3 66 Qexx xGxTcbxesI FAX (606) 689M29 TELEPHQNE (606) 689-5263 FAX TRANSMITTAL ADVICE TO: TITLE: Ms K. Jaune Taylor ATF X Na 944-5 '5 Fasts 6 Recreation Director Chris Murdy Lions Park OUR FILE NO: 1262 DATE: NUMBER OF PAGES SENT. INCLUDING THIS ONE: Janna consideration. - CSM/3q/3966/CSM285 attached is Zuly 30, 1992 Two a draft letter for your 8- S-92 SVLMaCKH'IZ IE MURDY 5846899829-1 182 S26-M 884 944 S48SLC 2 /TO BE TYPED ON CITY OF POPT COQU1TLAN'S LETTBRHEADl July 30, 1993 C. P. Peril 1673 Lougheed Bighway Port Coquitlam, B C. V3B 5CS Attention: Brent Sewell Dear Sire: 6 1 ~R; 26 1992 9 6 11 6 9 City's extreme This letter is written to express the above mentioned the at Rail'8 conduct with C.P. displeasure company picnic. As you know from your discussions with City prior to entering into a Licence Agreement to use Lions officials Park, the than the other parks, use of its exclusive not does grant City picnic azea. denied, You specifically requested such exclusive use and were Subsequent to that, we entered into a Licence Agreement as a condition of use at your request, which provided Pazk". the that: 'you do not have sole use of Notwithstanding the expzess verbal understanding and the contractual tenn, we have been advised that you breached the contract and prohibi.ted the public from access to the Park, thzough the use of C.P.R. security personnel and by roping off City and, Public areas. We now invite you to offer to the an apology through the City, to other residents of the community for your actions, failing which the City might consider pursuing legal remedies available to it. with you, Yours truly Janna Taylor Parka & Recreation Director K. iikCEZNZIZ 1+j(.URDY 85 NCALLXSTER BARRISTERS S SOLICITORS PUOOtt NOUN BPNTAUU tNTPE 555 OUNBMUIN BTPEE P.O. BOlt 5555 PAtt (554) 555 5525 TEI EPNONE (EIO4) 555 5252 July 29, 1992 vANcoavEa, cANAC* TTV c4 C ',&~ M, I VIA FAX t( t Ns. K. Janna Taylor Director Parks S Recreation City Hall Port Coquitlam, B.C. V3C 2A8 Dear Jannac Re: Lions Park Our File No. 1262 the City's Licence Further to yTour recuest;,-we"reviewed for picnic to util'sevr Lions topark Agreement with c.p. Rail us. forwarded purposes and the other materials you we reviewed that clear from Ahe materials It wouldtheseem use of the Park for Contract with the City C.P.R. breached 5'1 and to have done so deliberately orse still appears o ica y to been directec by the Citythespeci willfully after having we As Park. rom having access to not prohibit the public even conversation, this was ofnotC.P.R. telephone our from understand it the use done inadvertently or indirectly, but through security personnel. C.P.R. in The City may well have a valid clairN against trespass perhaps or, alternatively, was clearly respect of bI'each of contract not which through use of the lands in a manr.er permitted by the City. any damages suffered The difficulty would be in proving a Court might award that possible by the City. It is however conduct in damages as a result of C.P.R.'s punitive or exemplary it was that notice clearly put on view of the fact that it was simply then it which Park, not to exclude the public from the ignored City than Court action, the In terms of actions other requests licence such for further could of course refuse made by C.P.R. and could in addition, agreements that might be directly or through our firm, write a letter expressing nd either I FAHHS a secseATICH CSHAHIIAEHT SI51 LBGH SCIAAFE SCST 0 CIJIILAIA. EC. .'ICC CSI CITI'AI SHAIICHNESSY SIIIEET FC III CCC IAIIAAC S.C. VSC SAS '440 14 44HCH4$ 44 5450 FAx $ 44 5405 IELEFHC HE: $ 44 " 5411 FAAt S44 5405 FRx (9 T, ( l,VI'5 (605) 955 5506 (~ msgr& Nu.Wy (o 3 g -q (' Fax Ã04 At cnc Qn Fccmc PacIIs !'a Rec=estian Depscuenc Nc. cf Pages: ('-c'udes ccv»c page) 4 4 4 4 4 4 4 * 4 4 4 4 4 4 4 4 4 4 4 4 Re: +) c4 UI5 4 ~H L w Pic' c.o4c~ * 4 4 4 4 W pcFA4 ~ ~ W moI ~~/1 CF C, VcO(e& 4 ~+u k 4- 0~ 1 8&.S.CIASSi dpc44 & I &5 4 ~ e ~ m~ 46~ HAS Hu c 1( @GALS M 4' ( c+~ 55 c4 I 4 im( ~ +- r~ ~I-~W 'L~(0F I at (605) 905-FEL»T piease tsiephcne ~ & Q ~4a) E Ct rr+cc-4W' ( 4 (~c Ch c-c.~c if Feu have any diff ic&ty receiving this fax cessage. p cf ELM P Vcuid ynu 44-4 WW P SEP 2 8 )Dc)5 McKzzvzlz MvzDY a blcAzLIsxzz July 29, 1992 the City's displeasure and suggesting that an apology is in order, failing which the City might consider its legal remedies. Yours truly ) ~ MacKENZIE MURDY a McALLISTER CSM/jg/3939/CSM285 cc: Bryan R. Kirk, City Administrator 86-16-1992 14: 19 684 944 5482 dula 780 - 970 d Luuofl Iukf Mf9fmuV Rflr Cuflulfum dfuah cutumda udu d 49 sl(809 ffuuafol Rau (doll 9(ad fdo PCCC lCMIN CLERK P. 81 Y z May 1 ff th, 1992. / ~~~a Mayor L. Traboulay, City of Port Coquitlam, Bhaughnessy Strsot, PORT COSU1TLAM. Dear Mayor Tr aboulayf Rail„ in the Por t Coquit 1am area, has decided to hold 6 FAMILY DAY picnic on Sunday, July 26th, 1992. To this ond, we have reserved a portion of Lion' Park for that day. CP Letter to you io twofold first to equest that tho week of July 20 - 26 be declared uCP Rail Week". lf such a r equest is granted wuf propose to place 6 large banner across the 'faughnessy Street overpass. Our second request is f'r the ant1f e Lion's Park for July 26th. We were «ble to reser ve only the cooki,ng faci I i.ties of the park. As we erprct somewhere in the neighbourhood of 2OOO people, lust having one small cof nor of the park would not be sufficient. Any assistance you can give us aa good Corporate citi dens of Port Coquitlam and as a ma'or contributor to the community, would be most appreciated. Yours very truly, The purpose of my — f ~ am ccf 41r. M. City Council Farnoworth / SEP 2 8 1(I(I? tel 4 2253 LEIGH BOUABs, PQFIT CQQUITLAM. B.C. Account nester Date Pat Orner 944-5458 RFC I Contract nusber 4 881455 s 888489 I ll KAY 1998 OEPARTBEIIT Ihereinafter called CP Rail Ihereinafter called grants the "Parks 8 Recreition Dapartnent') hereby to use the Facilities. persissian Seu.!I, Orant the 'Licensee" ), rapesented by contained as outlined, subject to the Tares and Conditions of this Agre»sent Agro»sent. this of herein ala) attached hereto all of uhicb fora part RECREATIN THE CITY OF PORT COOUITLAH PARKS 8 i) Purpose of use I Picnic ii) Coslitions of use : Please leave in a neat and tidy condition. sole use of the park only Tau should be suave that you do not have the picnic shelter. iii) Dates and tines of use " 'tarcing Ending lity Day Date LICKS PARK SUH 96 JUL I')98 Fac BBIBBAH BOIBBPB iv) Other Charges: v) Payaent Schedule Contract Total Charge Annotation Due Date Licensee agrees to be bound The undersigned has read and no behalf of the contained herein and Canditions hy this Persit/License and the Terse ind that he/sbe esecutas represents and uariants atgached hereto, asd hereby sufficient poser, has and Licensee the of behalf this Psrait/License an signature. his/her with Licensee tb» bin) to and capacity authority » .. Ddsc» I 167$ Lwl ~ Ihly Port Coquit)as, DC OSD SCO 8 I .-..; Title: ~ VS / d/" "THE CITT OF PORT Cgf81)LAII PARKS 8 RECREATIN DEPART!IEHT Ace,z IM I r '7P V3C 3Bn PHONE: o44-5430 FAX: e44-543 ~V o., n AQQ ah & v-~n —-- 0' 'a e 5 ~J n ~ J 5 J n n c J c Y 'A J C 7 ~ n— C C J C C "J J v rt J n C n C Q Q $0 (A U) V Xl I TRE CORPORATION OF THE CITY OF PORT COIOUITEAR BYLAW CONSOLIDATED NO. 1146 F'R CONVENIENCE ONLY A By-law to reg",late, govern and menage'he park property and recreational facilities of The Corporation of the City of Port Coquitlam. the Municipal Council of The Corporation of'he City of Port Coquitlsm is empowered under Section 621 of the "Municipal Act", being Chapter 255 of the Revised Statutes of British Columbia, 1960, and Amendments thereto to make rules and regulations governing the management, maintenance, improvement and control and use oF any real or personal property mentioned in the said operations, Section; WHEREAS it WHEREAS is necessary to define the duties and terms of reference for the proper operation of all park property and recreational Facilities: AND THEREFORE the Municipal Council of The Corporatioo of the City of Port Coquitlsm, in open meeting assemb .d, ense"s as followsE NOW INTERPRETATION I ~ In this By-law, unless the context otherwise requires, the following shall have the meanings hereinafter assigned to them, that is to sayE expression (a) (b) "City" means the Municipal ares comprised within the boundaries of The Corporation oF the City oF Port Coquitlam or The Corporation of the City of Port Coquitlam, as the context may require. wCouncil" means the Municipal Council of The Corporation of the City of Port Coquitlam. (c) (d) "Director" shall mean the Parks and Recreation Director From time to time by the Municipal council to manage publicappointed perk property snd recreational facilities in the City, and shell include his lawful deputy. "Parks" shall mean and include any real or personal property within the City used for public park and recreation purposes and includes all buildings and structures situated thereon and shall include any other parcel of'and improved or maintained by the City modsr the direction of the Director and also includes all undeveloped property owned by the City. IA. This By-law ".hall not apply to the Nature Area governed by the provisions of the "Nature Area Regulation By-law, 1976, No. 1433" being Lot 325 of the NOrthwest Quarter of'ection',6 and the Southeast guarter and South~est Ouarter of Section 7, cf Township 40,. Plan 49145, New Westminster District ~ GENERAL PARK REGULATIONS 2. Acts Prohibited in ParksNo (a) person while within the confines oF s park shall: Throw or leave any paper, cardboard, food refuse or or any matter of sny kind likely to prove oFfensive, ruins, bottles or glass injurious, or unsightly; in receptacles provided in the park all such matter shall either be placed f'rom the park for disposal by the away carried for that purpose or shell be person having such matter in his possession ~ (b) Carry or discharge any firearm, fireworks, air gun, sling shot, catapult, bows and arrows, or other weapon or dangerous toy. (c) Throw or (d) Cut, break, bend or in any way injure or deface any turf, tree, shrub& hedge, (e) Climb any tree. (f) Climb upon, deface or in any wsy damage any building, (g) (h) cast any stone or other missile ~ plant or park ornament. wall, fence, gate sign, seat, bench, exhibit, cage or any ornameht. Plug, tamper with or in any way damage any plumbing, lighting, heating or other fixtures. his control to start any fire Start any fire or permit any person under f'r that purpose; and except where therein provided fireplaces except in written permission is given by the Director, or other authorised official of the City. garden where signs are posted prohibiting persons f rom so doing ncr ignore any sign or signal la»fully erected far the control of (i) Walk upon sny lawn or (j) pedestrians or vehicle traffic. Permit any livestock or any domestic animal to run st large - provided further that any dog while in sny park shall be on leash and under the immediate charge and control of some competent and responsible person; as provided by City By-law regulations. or display any Distribute any hsndbills or circulars nor post, place,matter of any king publicity advertis' or device notice, paper, placard uch notices as sre FiBici'XgFaVd'k~. o o e e wahoo control, public traffic rac~rea with ron, erected by iL'i~y~epar %Res dealing health or park safety. (I) Use or permit the use of any advertising vehicle without the written consent (k) . . of the Council. (m) Tease, molest, or injure any mammal, bird or fish, nor throw any substance at or near such creatures in such s way as to cause them alarm or possible in jury ~ (n) Play golf or putt or drive golf balls or use equipment customarily associated wit the game of golf, except in such areas as may be specially set aside and designated for such purpose. 1146 2 " SEP 2 8 1%2 &. maintained as a public Enter or be within any fenced land improved toor the public by securing the swimming pool or other facility and closed public swimming pool or other the as such times at entrances thereto, except and upon payment, 1 f required, of'n facility may be open to thethepublic F'acility. admission fee for the use of any article of food, drink, No person shall offer for sale within any park 3 haa been authorized so to person merchandise or carry on any business unless such do by the City. obscene or vulgar language 4. No person within any park shall use any blasphemous,manner or molest or injure any offensive nor conduct himself in a disorderly or within any park or overnight abode temporary a take up other person or loiter or person. other obstruct the free use and enjoyment oF the perk by any permit the erection, building, or No person shall erect, build or locate nor 5 or other building or any tent or locating in any park of any trailer,theshelter written consent of the Council. other shelter without first obtaining City shell dig in the earth of'nv 6 ~ No person other then an authorized agent of the is fixed or growing park nor remove any tree or any rock or any other matter that within the park. use or play on any playground No person over juvenile age shall personally 7 in any park is designed for program equipment in any park unless the recreation of the Director. permissicn the with then cnly and over the age of 16, (o) o+ ~ ~ ~ persons or religious gathering or othe" procession, march, drill, parade, political by the City shell be held in public meeting except when organized and controlled Council hes first been obtained. 8. No any park unless the written consent oF the th for person, or persons shall picnic except in parts of the perk designated purpose. in those areas designated or 10. No person shall park any vehicle in a park except cn any part of the park vehicle drive any nor regularly used for tnat purpose, vehicles. other. than the roadway intended for on any lake, pond or outdoor 11 No person shall operate a mechanically powered boat water facility within the boundaries oF any park. 9. No ~ SNINHING POOL REGULATIONS or pond within the 12. No person shall swim, bathe, or wade in any lake, stream, pool been authorized therein by the Council limits oF a park unless such ectivity has season of the year and the hours oF the and/or Director who msy also regulate the day within such activity is permitted. 13 ~ It shall be unlawful for any person: (a) (b) or lake in any park operat to dress or undress at or near a swimming pool for that purpose. provided specially the place by the City except in extent transparent or any bathing To wear any bathing suit that ia to any is not entirely Supervisor of the Pool suit that in the opinion modest make or style et any pool ~ 1146 3 enter any portion of any building set apart ror the use of any person of the opposite sex. (d) To inter fere with, obstruct, impede, hinder or prevent discharge of the ( duties cf any attendant, lifeguard, or other person engaged in superintending, controlling, instructing or overseeing swimming, bathing, or aquatic sports or games at or in any swimming pool or lake. (c) To SPORTS GROUNDS 14. No person shell play at any game or engage in any recreation within a park except upon such portion thereof's may be especially allotted or designated for that purpose. 15. No person shell play at any game on any tennis court or bowling green unless the person is wearing rubber soled shoes with low heels snd is otherwise suitably equipped with the normal appliances for such games and msy only play thereon at such times and during such seasons as the rules and regulations of the City permit. 16. (a) A. y person skating on a park lake, pond or any outdoor skating facility during winter conditions do so at their own risk. (b) No person shall race or speed so as to endanger or interfere with any person using outdoor skating facilities. (c) No person may carry a stick or cane of any kind upon the ice except when an authorized hockey game or practice is be'ng held. GENERAL PROVISIONS 17 ~ All areas of real propertv owned by The Corporation of the City of Port Coquitlam and used for the purpose of a public park, and all areas of undeveloped property owned by the City, shall be closed to the use of the public from 11:00 p.m. on each day and shall remain closed until 6:00 a.m. on the following day and no person shall be in or upon any such area during such time. 18 ~ No person shall plant trees or shrubs in any park without first obtaining the written permission of the Council. 19. No person shall transport goods or chattels over or place or lease chattels upon any boulevard within a park unless the turf of such boulevard is first protected from damage. 0 ~Z~Ra~ 15KSXgg or drive any animal on any path or other roadway allotted for pedestrian traffic only, provided, however, that invalids'hairs snd children's carriages may be allowed on the footwalks to such an extant and in such manner as shall not interfere with the free use of such walks by pedestrians. 1146 4 ) a erso P2. vehicle consistent with at a rate of speed not in, upon or s ong anyslldriveway of excess any spe d limit in or other traffic, safety having due regard to . N that may be posted within park boundaries. throw or authorize to be put in or 22. No person, firm or corporation shall put, a peek, or on park land or any thrown any f'oreign matter or'efuse within but without limiting the specifically, and undeveloped property owned by the City; refuse" shall include or words vforeign natter generality of the foregoing, theshavings, or metal scrap, trade iron scrap, wood all clay, rock, gravel, cinders, matter likely in the opinion of the waste, house refuse, or any other material or of the park or undeveloped property or Director to intarf'ere with the appearance constituting an obstruction or littering thereof time deemed Council or Director may at any use. 23. Notwithstanding the foregoing the or public to thereof any portion necessary temporarily close sny park or duly authorized by the Council 24. An y public off'icial t caretaker, or any person sw by-1 this violating is Director shall exclude from any park any parson who be place a sign containing the words 25. (a) The Director may at any time cause towhich in his opinion msy be damaged by "No Active Games" on those parks no person shall play or engage sion active games snd after the posting of anthethe park upon which the "No 'ct ve or in in any active game or games Games" sign has been posted or located. activity by one or more pe "sans (b) An "Active Came" shall include any physical shrubs, or may damage grass, flowers, trees, that the Director considerswitl the Foregoin~ oF generality the out limiting buildings or structures, and volleybaligr fastball, baseball, f'ootball, an "Active Game" shall include ~ ~ I badminton, or rugby. Director may be exercised on instructicn 26. Any duties assigned by this by-law to the of the City. oF the Council by other appropriate employees used herein, 27. Whenever the masculine or the singular isrequire. feminine or the plural as the circumstances it shell import the of this Bylaw or who permits any 28. Every person who violates any of the provisions violation of any of the provisions in act or thing to be done in contravention or from doing anything required to of this Bylaw, or who neglects to do or refrains or who does any act which violates be done by any of the provisions of this Bylaw, of an oFfence punishable on be guilty an oof the provisions of this Bylaw shell fine of not more than $ 2, 0 0 0 00 or too any summary conviction and shall be liable to a the penalties being not more than six months, or to both, pr 'nment forfines convictionn in . e summary upon and costs being recoverable enforced and the c. 305 as amended. manner provided by the Qffenca Act R.S ~ B.C. 1979, ~ F 29. (a) (b) By-law No. 826, cited as the "City of Port No. 826, 1966" is repealed. By-law No ~ 'he Coquitlam Swimming Pool By-law, No. 933" is 933, cited as the "Parks Control By-lsw, 1969, repealed. 30. This By-law msy be cited for all purposes Recreation By-law, 1972, No. 1146v. IWil as the "City of'ort Coquitlsm Parks @ of February, 1972. Read a first time by the Municipal Council this Seventh day of February, 1972. Read e second time by the Municipal Council this Seventh day Read s third time by the Municipal Council this Seventh day of February& 1972 ~ by the Municipal Council of The Reconsidered, finally passed end adopted Fourteenth day of February, 1972. this Corporation of the City of Port Coquitlam eL.8. SCOTTv Mayor "R.A. FREEMAN"'ity RECORD OF AMENDMENT 8YLAW NO. AMENDED SECTION lA 17 28 1433 1464 1871 1146 6 5EP 2 8 104 Clerk THE CORPORATION OF THE CITY OF PORT COQUITLAM MEMORANDUM September 3, 1992 TO: Councillor Mike Thompson Councillor Michael Wright FROM: Janna Taylor, Parks 8 Recreation Director SUBJECT: Parks 8 Recreation Committee Meeting XII with some A meeting has been set up for September~, 1992 at 5:30pm business people who are interested in building a private arena complex in Port Coquitlam. The following people will be in attendance: Bernard C. Law, A.Sc.T.,M.I.P.(ENG) Director Marketing II Sales MARKETING CORPORATION L.G. Bill Shannon Professional Engineer CONSULTING ELECTRICAL ENGINEERS Frank Kamiya, M.A.I.B.C. Proiect Architect TUSAR ARCHITECTURE INC. Wheeler, Recreation Manager/Deputy Director /sd THE CORPORATION OF THE CITY OF PORT COCIUITLAM MEMORANDUM September 28, 1992 Parks & Recreation Committee FROM: Larry J. Wheeler, Recreation Manager/Deputy Director SUBJECT: Reeve Park Development - Phase 1A Recommendation: It is recommended that the tender for Phase 1A, (underground services and hydro duct bank installation), of the Reeve Park development be awarded to Fitzpatrick Contracting Ltd. in the amount of $ 174,490.00 Pose/Problem: The purpose of this report is to provide information and a recommendation to the Parks & Recreation Committee regarding the awarding of the contract for Phase 1A of the Reeve Park development/. Background Information Attached is a letter received from Tom Annandale of Toby, Russell, Buckwell & Partners outlining their recommendation regarding the tender for Phase 1A of the Reeve Park development. Fitzpatrick Contracting, Ltd. the low bidder on this tender is able to meet all the terms of the specifications. Larry J. peeler LJW/pg (((Si2BF92 1000 Al OIHHf 6IHI 01 11148 VAHODHVFH HHIT OH ODI(IMOI* OAHADA VOO I I (09v RL(SSELL SUC(ulELL Ah (IO 1 Ohl 1001 TD(0 HDNO (00 lf OIH 0001 I hh 0 TQBY RUSSELL BUCKWELL 8 partners architects september 28, 1992 Job 81030PM City of Port CoquitlamF Parks and Recreation Department, 2253 Leigh Sguare, Port Coguitlam, B. C. V3C 3B8 Attention: Ns ~ Janna Taylor Director, Parks and Recreation Dear Sirs: RE: REEVE PARK DEVELOPMENT PHASE 1 Tenders were received for Phase lA (underground services and hydro duct bank installation) as shown on the appended summary sheet. Following review of the tenders, we are prepared to recommend award to the low bidder, Ltd., in the amount of $ 174,490.00. Fittpatrick Contracting ~v Yours trulyF TOSY RVSSBLL RVCKWBLL 4t PARTNERS T. 8 ~ TSA/dm encl, Annandala — MAIBC 11I48 89i2$ V92 nhl CL M 0 0 a D TOBY RL55ELL BUCK4ELL CI 8 0 0 n 0 F- A It TT ID 0 n 0 0 D 0 IC n0 0 H A n 0 tt 0 It gL C' 0 K It n It ft 0 l IC A M AD 'ID ID CI + I M IV M ID ID ID O Ch D D W Vl W DI* M W VI O O O I 4I a ID Ch CI CI ID DI OD hT CI CI M ll CI Cl CI EI 0 4I O CI CO O O ID M M W Ih I J I V O VI CI VI O o a O O O O O O O M W M O CI hl M 4I Vl VI O O O CI CI ID I Ih 4I Vl hl O O DI O O O O VI CI ID ID W O a N D; Cl 0 0 V nM IAI W It g ID Dl THE CORPORATION OF Tl-IE CITY OF PORT COQUITLAM MEMORANDUM August 31, 1992 TO: Councillor Mike Thompson Councillor Michael Wright FROM: Janna Taylor, Parks & Recreation Director SUBJECT: Gsnstar Parksite ¹5 Historical Background The Genstar Master Agreement for Parksite ¹5 has the developer agreeing tc contribute $ 400,000 in cash towards the cost of a community facility. This community facility must be designed and scheduled for completion within two years of the issuance of a building permit for the 1000th dwelling unit within the development. The exact wording of the agreement is attached to this report. There is also an additional $ 60,000 that has been added to this site. This $ 60,000 comes from Parksite ¹2, the $ 60,000 was earmarked for tennis courts in Parksite ¹2, but due to unstable soil conditions, the tennis courts were not constructed. We are ncw at the 1,000 building permit and a decision needs to be made as tc what we wish to build on this site. Funding Currently there is $ 460,000 designated for this site. Parksite ¹3 funder the power line) has been allocated $ 300,000 for development. This site initial(y was to include a combination soccer/softball field with parking. Due to the uncertainty of the effects of rays from the power lines, the Parks 8 Recreation Committee has concluded that it would not be appropriate to build a soccer/softball field under the power lines. Therefore, some additional monies could be utilized from this $300,000 towards the community facility; perhaps a fioure of $ 150,000. Therefore, possible funding could amount to $ 460,000+ $ 150,000 ~ $ 610,000. -2Conrimunfty Facility There hss been much discussion as to what constitutes a community faciiity. The City's soiicitor has written his interpretation (which is attached for your information). We are at a stage now where a decision must be made as to what is going to be built on this site. An number of factors should be considered which may influence this decision. The demographics of this area suggests that there are 3.03 persons per dwelling with each family having one or two children. The other factors to note are those facilities that were identified in the Master Plan as being important; the outdoor facilities included neighbourhood parks, spray pools, trails and tennis courts. For new indoor facilities the top five included a teen centre, fitness centre, indoor pool, theatre and an arts 6 crafts centre. l have attached the pertinent section of the Master Plan dealing with these issues. Possibh Options for a Community Faciiity 1) Tennis Courts (four with lights) and a small washroom facility. Advantages a) c) Disadvantages s) c) 2) lights may disturb neighbourhood single use facility Reeve Street Park is slated to include two more courts with lights Spray Pool - to cover an area of approximately 1500 m2 Advantages a) c) d) Disadvantages a) b) 3) listed as a high priority in the Master Plan can be used by adults and children low operating cost revenue generated with lighted courts year round use identified in Master Plan for Parksite ¹2 IVlaster Plan identifies this facility as a high priority good family activity, will be enjoyed by many relatively low operating cost - $ 8,000 (for maintenance and a possible recreation attendant) some operating cost - may require an attendantapproximate cost $ 8,000 usage from May to September only Small community building to house: i) large meeting room crafts ii) one room for iii) large activity wet area This facility would be used for fitness, meetings, day time tot programs, life skills programs, pottery classes in the evenings, other art and craft programs during the day and evening (approximately 3,000 - 4,000 sq. ft.) ... 3/ z 9 1N~~ -3- Advantages a) b) multi-use facility - utilized by every age group varied programming opportunities for a neighbourhood c) provide an alternative site for community programs revenue generating d) Disadvantages a) 4) area medium operating cost (maintenance, program personnel - $ 60,000 approximately) Youth Centre - 3,000 - 4,000 sq. ft which would house an open area, various rooms, kitchen facilities and large activity room. Advantages a) c) Disadvantages a) b) c) strong recommendation in Master Plan for two youth centres - this would meet the needs in the south side of town would provide a place for young people 12-18 yrs of age potentially ease young people from parks, will give them a place to hang out could be used during day for day programs ie. tots, etc revenue generating operating cost would be approximately $ 60,000 public reaction to such a facility in this area may be negative transportation for youth may be a problem As you can see most of the options will require some operating costs. The least costly beinc the tennis courts option. CInce Committee has made a decision on the concept they wish, then a meeting should be set up immediately with Lyle Armstrong and Kevin Smith of Genstar. 'Attachments -MacKenzie Murdy 8, McAllister Letter -Genstar Letter (May 25, 1992) -Genstar Letter (July 28, 1992) -Genstar Agreement on Parksite ¹5 -Excerpts from Master Plan -Me rt from Planning Department lsd File No. 201.2, 704.6 LvL&CEFNZIE Ivy.R33Y 6 MGALLXSTE29. scsscscsTxscs e, soxscrroscs I Lear Taul ~ scNTAVV CCNTrc iass oursruls scrccs I i sse.sacs TCTcr orc (sari eee-sess TAN &ea TA C. SOC NSOSS VANCOOVCTA CANAOA TN C April 28, 1992 Ns. K. Janna Taylor Parks a Recreation Director City Hall Port Coquitlam, B.C. V3C 2AS Dear Janna T Re: I Genstar Agreement Our File No. 1140 Further to your memorandum earlie today, we have conducted a preliminar r re ri ew o f the above captioned Agreement. As you incicated our firm adlcised the Cit T with zesgect to this Aqreesient leadinq uo to its e ecut'.". in 1985, but we would gcint out that Ãz. Grant Ande son did have the mos involvement a- that t'me. With resgec to the three cuest'ons vou raisec, we have had a preliminary relriew o the ASruement and can grov'e you »ith mere details i'ou wish. A With respect to you resgonse is that: th ee cues 'ons, ou c elim'nary there does not apoear in the ASreement to be any Nchanqe »hat clear author'v for ei her partv to "GN describes will occur in the parks" -- Schedule the works or the sites and with zesoect to Site 5 simply pzovides that "he Developer wi' ccntribute $ 400,000 in cash towards the cost of a commun' r facility, as long as the facility is of a va'ue than the Delreloce 's ecual to or greats -since there is no specification, contribution would seem that the Agreement should be it interpreted to provide the City with the authority to determine what shculd occur in gark Site 5, as the Developer's role is ar9uably limited to that of a contributor of cash; as d'scussed above, the Develooer is recuized to contribute towards a 'community facility'hich ml does not appear to be a derined term in the Agreement — the Agreement would apoear to require Gensta" to simply contribute the $ 400,000 &EP 2 8 iAI 'igd~ II%%~iJ s ~~jilp!T=SSNjjai~ssc hill)@ Jlliillll~=-~l il% ii!I IIII'I P IINi '!IIMlÃI=:RIRKiJNIII 18 asulsemm fl iiiiiI I Mh.CKK vzrm MU1iLDM si Mc~sTK3« April 28, 1992 2 the accardingly, on a preliminary zeview of "pull can that Genstar seem not does it Agreement„ the S400,000" if the e is no agreement on the appropriate community facility; and the City's "control" is affected by the patential uncertainty in the Agreement as well as guestions regarding validity of the entire arrangement which were discussed in auz earlier letters to the City hawevez, insofar as the issue of the parks is concerned, the bette view is that the City has considerable contzal — over the nature of the this is buttressed bv community facility that the Developer stipulates which Section 19(a) must pzovide security for completion of the park as the site improvements: "until suchand time aze acceated improvements have bee . campleted bv the Citv". the Parks and Reer«at'an .he writer is available =or — please advise i yau '99" Committe Meeting on Mondar, May 4, attendance. require our Yauzr truly MacKS'.IBZZ MURDY (~g'hz'stapher CSiM/ j q/2902/CSM261 cc Bryan R. Kirk, Ci ty Administzat" z & McALLISTZR S'. Muzdy Gene(ay Derelcpmeni Company Pand(c Aepron Surie lp4. 4666 Canada yyay 8urnacy. 8.C. Vsa 4.6 yelepnone (6DaI 299 asas telecopier (68a( 29e 621a 2A Diemen ol Imaaco Enierpnaea Inc." May 25, 1992 The Corporation of the City of Port Coquitlam 2580 Shauglmessy Street Port Coquidam, B.C. V3C 2A8 Attention: Ianna Taylor Diregttrof Parks and Recreation pemts issued in Citadel, Further to your recent. request reyxding the number ofbuilding date: count to Heights, our recards indicate the following unit Numbe: oi Single Family Lors Crea(ed Awaiting Final Approve (expected within I we k) Total lots 685 "6 i -1 = = lots Number oi Muiti Family Units e.'ther completed or proposed for Consuucdon an Ey.'sung Sims Therefore, Total Number oi Existit.g, 2nd/or Proposed Units an E~sdng Sites = I 06: issuei by the City. We do not keep a record oi the actual numbe: or building permits would appear that However from a review oi the utfor'madan we do have, it expect that the approximately 950 permits have been issued to d-te. I would therefore months. I,IXGth building pe~t will be issued within thc next seveM I trust this is the informatian you were seeidng. Yours truly, GENSTAR DEVELOPME~t A Divisicn of IMASCO r COMPAcPC ~RISES INC. i o ~ .i ", ~N 1' ~ 'r:n-. iyt,a n -~ . I I Kevin J. Smith, P. Eng. G(metal Manager Ps(nfic Region Genslar Carols, ment Company Pa crit c Region Suite l0s. d585 Canada Way Burnahy, B.C. VSG st6 Telephone (60sl 299.a025 Telecopier i60sl 29s.521s na Ormaicn Oi imaSCO Enternrrae inC. July 28, 1992 The Corporation of the City of Port Coquitlam 2580 Shaughnessy Sneer Part Caquitlam, B.C. V3C 2A8 Attn: Ms. Janna Taylor Director of Parks and Recreation Dear Ms. Taylor: REi CITADEL HEIGHTS - PARK SITE tf5 Attached please find a copy of the Southam Construction Cost Index (B.C. Series) for the month of May, 1992. Based upon the terms of the hfaster Development Agreement for Citadel Heights, and the hfadirication Agreement signed in March 1987, Genstar's total contribution toward the "... community facility and two doubles tennis courts ..." to be located on Park Sire 85 is $ 450,000 in 1985 dollars. Converting to May 1992 dollars. this value would become approximately $ 574.000.00 (i.e. $ 450,000 in 1985 = 82% ot 1991 = $ 548,780 in 1991; for hfay 1992 = a 4.6% increase from 1991 = $ 574,024.00). I trust this is the information you were seeking. Yours truly, GENSTAR DEVELOPh fENT COlvfPANY A Division of IMASCO ENTERPRISES INC. Kevin J. Smith, P. Eng. General hfanager Pacific Region KJS/dw WIL teer I Kl Ã:: The Oevelopec covenants and agrees to contribute $ 400,000.00 in cash towards the cost of a community feei ity on this site, provided that such faci ity is designed and scheduled for completion within 2 years of the issuance of a bui ldlng permit for the 1000th dwel lng unit within the development and that the feel ity is of a vaiue equal to or greater than the Oeveloper~s I I I I contributioni provided that in the event that the CIty has not substantial Iy completed this feei ity within the two year period, the contribution shal be refunded without interest. I I ;.'-P "8 1992 particularly for picnics and playing. These two acOvities and walking are very popular with families with children, suggesting that parks are well used for informal daytime activities. New Indoor Facilities When asked which new indoor facilities are needed in Port Coquitlam, resoondents are more likely to feel that the following facilities are needed in order of priority: 42 95 36.3% 35.2% 4'3 Teen Centre 44.1% Fitness Centre Indoor Poo! Theatre Arts & Crafts30.5% F Large Hall Art Gallery Arena 90/ P+ 18.6% + Small Hall 14 8O 13 'I" No New Facilities 10.6% response places a strong emphasis on cultural facilities and a pool/fitness/banquet-meeting hall facility. Respondents representing households with children are more likely to prefer a teen centre, fitness facilities, an indoor pool and cultural facilities. Female respondents are more likely than male respondents to prefer an art gallery, theatre, arts and craft studio and a pool, while male respondents are more likely to prefer a large hall, Possibly for gym sports and banquets. The need for a hall was also identified in the interest group interviews and includes a large banquet hall capable of accommodating upwards of 850 people for convendons, meetings and tournament banquets. This Respondents between the ages of 30 and 45 years are more likely to prefer a theatre, pool and teen centre than other new facilities. This is a similar response to households with children, and reflects the fact that this age group is more likely to have families with children than o~her age grouPs. F-5 Only a small percentage of respondents (10.8%) identified that no new facilities are needed. This group is more likely to be represneted by senior and households without children. New Outdoor Activities When asked about new outdoor facilities, nearly 86% of respondents support the need ror some form of new facilities; only 14% either did not respond or said no new The following new facilities were identified in order of facilities areneeded. importance: Picnic Facilities Neightiorhood Parks Spray Pools Trails 41.3%— 35.2% 34.8% 33 2% 29.2% 22.5% 21.7% Tennis Skateboard Sports Fields 1 8.8'/u Lawn Bowls 10.1% No New Faci)ities Outdoor Pool 7.2,0 Respondents represenring households with children are more likely to prefer picnic facilities, a spray pool, neighborhood parks, tennis cour& and trails than other type of facilities. Female respondents are more likely to prefer tennis, neighborhood parks, trails, skateboarding and spraypools. This response suggest that females are speaking on beha! f of chiidren in the community. Younger adults (under 45 years) are more likely to prefer tennis, sportsfields, parks and trails, and children's facilities such as spray pools and skateboarding then older adults. Support for new outdoor pools is a relatively low priority and is more likely to be supported by respondents between the ages of 30 and 45. Respondents less than 30 years are less likely to support this type of facility (i.e.3.1%) SEP 2 8 19j(2 Ri CELL Residentiai Monitoring ('i 992),'ld l '!9 IMurb A 774.11 774.21 . 2941 Ipau ~~,cw ID [ 3 03I! Total [A+8! IC 1 011 , 395 i 11971 Ol Ot 12091 16031 7801 3663! 4857I Updated 30-Jun-92l '35 i[C .92DuPool I 775.11 775.21 775.31 775 4I 1006i 1132l 2031 471 I 6071 4601 1731 460 1 394! 371 295i 332! 377 I 637I 1 0141 776.31 776.41 3l 23! 3! 91 1611 184l 5o8l 01 Ol 231 231 701 201 811 I 776.5I 776.6! 7.1 rr I 20! 72I f ((.31 51 I is.11 475 i «8.2! i Oi Ot 5i 15!: 692! 217'28! 768 2097'327' 383 1 3o3 1431 276 I9,1! 715i 1 141 829 I 2512! 80.1 780.2! 556 i 1685i 476 112! 782.1 I 782.2! / 82.31 782.4l TOTAL i 5881 1782'81.11 781.2! 781.3I 781.4! i 282! 8 -si 4231 I I l (8.4I l I 1 006 3072! «8.31 I P~ 7 23631 I 776.2! 776.1 I 3281 1083! 178! 449! 931 10631 271 2 Gl 745i 753 100! 8531 101 301 296l 26i 43 69! 365 1106i 98801 36761 I 101 26 i 821 3556 i I 79! 1 1 I 2 85 i l l 301 41075i I THE CORPORATION OF THE CITE OF PORT COIUITIAPI Janna Taylor Parks and Recreation Director FRGNt DATE: FILE: September 1, 1992 Statistics Donna Vyse Junior Plannez Dwelling Units snd Population — Citadel Heights and Westview Heights Further to our telephone discussion of August 31, 1992, the following is the residential single family, and multiple family units existing snd proposed on Citadel Heights and Westview Heights: 1,132 Single Family Dwellings Yiultiple Units (Towuhouses) 471 Total Dwelling units 1,603 Population projected using the factor of 3.03 equals 4,857. Future single family dwellings Future Townhouse 24 193 (in process, planning stage) Proposed future single family Proposed future townhouse 287 The units 10 already in the planning stage will probably be ready for the The units that are proposed are probably 2 to 5 market in the spring of 1993. years away fzom development. If you x'equire further information or clarification, please call me at local 243. ID Donna Vyse&~ Junior Planner DV/klr ID589-2 THE CORP@)RATIOH OF THE CITY DF PL3RT CCKQUtTtAM MEMORANDUM September 28, 1992 Parks & Recreation Committee FROM: Larry J. Wheeler, Recreation Manager/Deputy Director SUBJECT: Granny Smith Park Landscape Renovation Proposal — Recommendatfon: That the Parks Department be authorized to renovate Granny Smith Park as per the drawings presented. Purpose/Problem: The pu,pose of this report is to provide information and a recommendation regarding a proposal to renovate Granny Smith Park. Background information: The proposal, prepared by our Head Gardener, outlines in some detail his plans for this park area. As outlined in his proposal, funds are available in the Planted Area Improvement budget for this work. This park renovation represents another step in linking the downtown core with small green spaces, filled with flowers. lt will be inviting to the public and will contribute to their enjoyment to the downtown. Larry J. /heeler LJW/pg @mony Smith Park Rcnovanon ~ west side of the park and replace it I would like to eliminate the "berm" bed at the I would plant early flowering shrubs with a larger bed, set further back into the park. annual bulb and bedding displays. at the rear of the bed to create a backdrop for the east side of the park where we the in The backdmp would aL~o create a quiet areacrowd. I woulo incorporate herbaceous time lunch could place a park bench for the give a similar effect which is on display at the perennials widt this shrub planting to"old" medical building and City Hall. The south side of City Hall between the and Shaughncssy Street intersection, would Wilson foreground, which would face the be planted with bedding plants and bulbs. Street side to give a more open I would transplant two trees from the Shaughnessy be moved to Reeve Street Park in and inviting appeal to the Park. These trees wouldaccording to the Reeve Street Park an area wtu'ch will be a future parking lot median, Developmem Plan. PR26 - Planted Area All costs would be covered within our budget under Improvements. bulb display for next spring must I would like to start this project immediately as the be planted soon. THE CORPORATION OF THE CITY OF PORT COQUITLAM MEIVIORANDUM September 28, 1992 Larry J. Wheeler, Recreation Manager/Deputy Director FROM: Bev Irvine, Area Recreation Supervisor SUBJECT: O.A.P.O. Christmas Dinner - December 10, 1992 Recommendatfon: That Wilson Centre be closed to the general membership the day of the O.A.P.O. Christmas Dinner. Purpose/Problem: The purpose of this report is to provide the Parks 8 Recreation Committee with information and a recommendation regarding our proposal to close the Wilson Centre to the general membership during the O.A.P.O/s 1992 Cnristmas Dinner. O.A.P.O. representatives; Helen Milne, Thelma Forbes and Ken Hayes met with Alete and myself to discuss their request for the O.A.P.O.'s annual Christmas dinner, December 10, 1992. Their request includes the use of: main entrance (300 participants) kitchen for caterers and use of the oven for caterers to warm their plates craft room for caterer's use (desserts/salads) the program room for a coat room cafe/lounge as a holding area for early arrivals main lounge for seated dinner Discussion: The O.A.P.O. are asking for three quarters of the space at Wilson Centre. did offer them alternative solutions i.e.: I ...2 ~44— SEP 2 8 IyP 55 )i/~i iii Sg -2have guests.enter the main lounge from the old main entrance to use the main lobby at the arena as a holding area for early arrivals use space within the main lounge for coat racks These suggestions were not acceptable to the O.A.P.O.'s representatives. us to They were not willing to consider any alternatives that might allow time. maintain basic services to the Wilson Centre members during this Conclusion: To ensure the O.A.P.O/s dinner is a success and to eliminate the conflicts experienced in previous years, the only reasonable solution, is to close the facili ty for the da . We would, as we do at anytime when the facility is being used, have a staff person on duty during '. e event. Report Writer Bev Irvine Concurrerfrte Recreatio~ianager/Deputy Director Bl/pg File No: 904.5 c.c. - Alste Mcfnnis, Program Coordinator Seniors