THE CORPORATION OF THE C ¢ U N ¢ | [

CITY OF PORT COQUITLAM EFB ~ 8 1993

MEMORANDUM

TO: B.R. Kirk DATE: February 3, 1993
City Administrator

FROM: LR. Zahynacz, P. Eng., FILE: PWC
City Engineer

SUBJECT: Appointment of Consulting Engineer - Kingsway Reconstruction Project
(Public Works Committee Meeting of February 1, 1993)

RECOMMENDATIONS:
That the City award the contract for the design and supervision of the Kingsway
Road reconstruction project to Delcan Corporation based on an estimated cost of
$107,428 (including GST).

That Council allocate $123,542 (including 15% contingencies) from the Road
Development Cost Charge fund for this purpose.

BACKGROUND & COMMENTS:

Six engineering firms were invited to submit a tender for this project and four firms submitted
complete proposals as shown in the attached memorandum from the Project/Traffic Technician
dated January 21, 1993.

Duncan & Associates substantially under estimated the hours required for the design and
supervision and therefore acceptance of their proposal is not recommended. Although UMA
Engineering and Delcan Corporation are both reputable firms and have worked for the City in
the past, the Delcan proposal is considered more advantageous bec2use Delcan proposes to use
an experienced site supervisor and Delcan specializes in railway crossings.

It is therefore recommended that Council award this work to Delcan Corporation based on the
submitted price of $107,428. In addition to this cost, it is recommended that Council allocate an
additional 15% for contingencies for a total engineering cost of $123,542.

It is recommended that funding for the engineering work be allocated from the Development
Cost Charge fund at this time and that funding from other sources be used in the construction

portion of this project.

LR. Zakymacz, P. Eng. [=
IRZ:ck City Engineer
Attachments

Treasurer’s Comments:
There are sufficient funds in the Road Development Cost Charge Fund for this purpose.

im Maitland
City Treasurer