CORPORATION OF TEE CI1T OP PORT COI)VITLAM
PARKS & RECREATION COMMITTEE

meeting of the Parks & Recreation Committee was held in the Parks &
Recreation Office on January 20, 1992.
A

In attendance were Alderman Mike Thompson and Alderman Michael Wrish'.

in attendance were K. Janna Taylor, Parks & Recreation Director, Car:os
Fell.p, Director of Planning for Item f)l, Larry J. Wheeler, Recreation
Manager/Deputy Director for Items S2,3,4,5 & 6, Bev Irvine, Area Supervisor
snd Erin Murphy-Garison, Program Coordinator for items 7t2 & 3.
Also

Item No. 1

City owned land kaown as the "Shaughnessy Lands"
The City Planner reviewed the overall concept for the city
owned land. The park site was identified as well as the
continuation of the PoCo Trail. Carlos indicated that the

lands would be put on the market.
Recommit')

That the verbal presentation by the City Planner be

received.
b)

That the location of the parksite war agreeable to the
Committee.
Qnrrri

Item No. 2

youth Exchange Trip to Mexico City

Frin Murphy-Carlson and Bev Irvine reviewed in detail the
report of the Recreation Manager/Deputy Director. It was
emphasised that this was one of the projects of the Teen
Committee. A thorough discussion took place on the rationale
for such a cultural exchange.
Recommendation

a)

The Parks

b)

That the staff proceed to meet with the parents.

c)

That the staff ensure that all aspects of liability have
been looked at and reported to the parents.

d)

That a progress report be brought back to the Committee

& Recreation Committee endorses the coucept of
a youth exchange to Mexico City.

d

h

O'

mcil.

Interim Facility for Teens

Item No. 3

Erin Murphy-Carlson and Bev Irvine commented to the Committee
on the report from the Recreation Manager/Deputy Director. A
thorough discussion followed in regards to various
alternatives for a Teen Centre. The Committee members
indicated they were not prepared to wait 2 — 3 years for a
facility to be built; the need they felt was immediate.
Recommendation

a)

That staff further investigate the aspect of relocating
judo and some of the other programs upstairs to a trailer.

b)

That a costing of the trailer be done on this basis and a
report brought back to Committee.

Carried
Parks & Recreation Department Equipment Replacement
The schedule for Department Equipment Replacement was reviewed
by the Parks & Recreation Director. It was noted that if a
piece of equipment was scheduled to be replaced but was still
in good working order, then the replacement would be delayed.

Recommendation
To

receive the schedule for infonsation.
Carried

Item No. 5

Reeve Street Park — Temporary Washrooms
The report from the Parks Superintendent was

discussed.

reviewed and

ERCDmmendst ion

a)

That the Parks & Recreation Director investigate whether
any funds can be found to provide a portable washroom
facility in the interim, while construction is taking

place at Reeve Street Park.

garried
ADJOURNMENT

The meeting adjourned

//~

at 7:15pm.

Jan

Taylor, Secref~a
JAN d0 1%t

THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANDUM

January 11, 1992

Janna Taylor, Parks & Recreation Director

TD:

K.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy Director

SUBJECT:

Youth Exchange Trip to Mex1co City

Recommendation
That the City of Port Coquitlam Pari's and Recreation Department
sponsor a Youth Exchange trip to Mexico City.

Background Information:

Attached are two memos from Er1n Murphy-Carlson and Bev Irvine
outlining the deta11 s of the proposal for the Ci ty of Port Coqu1tlam
to sponsor a youth exchange trip to Mex1co C1ty. Th1s k1nd of soc1al
exchange is a wonderful opportun1ty for a young person and can go a
long way in helping break down the barriers that often exist between
cultural groups. As nany of the students come from different
cultural backgrounds, this exchange wi
truly represent a "m1x1ng"
of the c ul t ere s .
1 1

The teens are

very enthused about this project and have actively been
raising funds (ie car washes, bake sales, etc.) to pay for this
excursion.
There are approximately 20 teens who have expressed an interest in
the exchange. They range in age from 13 — 16 years of age. It is
anticipated that they will participate in a var1ety of group

act1vities including historical tours, side trips to local
destinat1ons, shopp1ng and family events (if they are billeted).
Expenses to be incurred by the City oF Port Coqui tlam would be
limited to staff time nvolved n planning the excursion .
1

1

Larry,l. Wheeler
LJW/pg

„JAN (0 1qqE

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m~imll

iP I

'ill(I

II

,lgggjl

TRE CORPORATION OF TEE
CITT OP PORT COQUITLAM
MEMORANDUM

November 22, 1991
TO:

Larry Wheeler, Recreation Manage-/Deputy Director

FROM:

Bev Irvine, Area Supervisor

SUBJECT:

Mexico Teen Exchange

Becommend~n
That the department sponsor the Mexico Teen Exchange program under
the terms as outlined in Erin's report.

This program would be an excellent opportunity for the teens in the
program. It would aid in their personal, educational and social
development.
FUNDRAISING PROJECTS
*
*

develops coszcoradity

*

business skills

team work

TRIP PLANNING
*
*

organizational skills
leisure diversity
practical living skills

*

cultural awareness

*

exchange of ideas
personal growth

[JAtl 20 59l

Conclusion
This program is an exciting challenge for the teens.

There can be no

better way to improve multicultural relations than experiencing and
seeing first hand the "roots" of another culture.

The experience they will gain through fund

raising, planning and
preparing for an adventure such as this can only be a benefit to the
individuals and in turn to the community.
*attachment

cc. Erin Murphy-Carlson, Program Coordinator
BI/sd

File No. 606.6

n

'JAN 20 SM

THE CORPORATION OF THE
CITT OF PORT COQVITLAM

November 13, 1991
TO:

Bev Irvine, Area Supervisor

FROM:

Erin Murphy-Garison& Program Co-ordinator

SVBJECT:

Teen Ne: ico Exchange

The Parks R Recreation Teen Committee of Port Coquitlam has

the

opportunity to participate in an exchange with teens from Nexico
City. This unique exchange would provide the teens with a chance to
experience a cross cultural bonding.
Backsround

I was approached by Sergio Talavera, who is from Mexico City, in the
Spring of 1990. While Sergio was attending highschool in Nexico
City, he was given the opportunity to come to Canada and do an
exchange with Port Coquitlsm Senior Secondary in the 1980's. Sergio
has been returning on a regular basis to attend school at the
University of British Columbia. In Nexico City Sergio is a Secondary
School Programmer.

While staying in Port Coquitlam in the Spring of 1990, Sergio came to

the Parks & Recreation Office to inquire about our youth programs.
It was during this visit that Sergio and I discussed the idea of a
teen exchange.

Loeistics
Note: The following proposed format is only a proposal and has not
yet been discussed with the Teen Programmer in Nexico City.
Proposed format of the trip:
*

10 days

in length, 5 days as a group in a hotel, 5 days

billoted with families in Nexico City

51

The Parks and Recreation Teen Committee consisting of 23

te.nagers between the ages of 12-16 years, are currently
fundraising to provide funds to cover all costs of the trip.
airfare, accomodation and insurance.
b)

c)

ie.

The Parka S Recreation staff who are planning to accompany the

teens are fundraising to cover their own costs of the trip. As
well, they will be using their vacation time to supervise during
the exchange.
The coats to the Parks 6 Recreation Department will be nil as all
costs will be provided by the fundraising activities. In the

event that these funds are not attained, the teens will provide
the balance necessary to cover all expenses.

I contacted Terry Day from the Purchasing Department and explained
The following information was

the proposal to him in detail.

discussed;
1)

The staff are covered by the City's insurance policy while
volunteering their time.

2)

The staff are also covered by the City's insurance while they are
in a country outside of Canada.

3)

Once the

4)

A

travel arrangements have been finalized, Terry has
requested this information to be sent to the City's solicitor.

release form needs to be drafted and once prepared, Terry
recommends Ianna Taylor to present this form to the City'

solicitor.

Attached is a copy of a smnple release form used by Terry Fox
Senior Secondary School for their exchanges.

Suoervision
I am proposing a ratio of one supervisor to eight teens.

0

ATHLETIC, MUSIC, CLUB, OR DRAMA TRAVEL CONSENT FORM
SCHOOl:

Dear Parent/Guardian:

part of their extra curzicu)ar experience at school, our
students will participate in trips to competitions or
exhibiticns. The school District requires that each student
participating receive written consent from nis/her parent or
guardian.
As

Group:

Date:

OR

Season:

(see attached schedule)

will visit
The main purpose or activity is:

Teachers in Charge:

Your son/daughter will be travelling by:

school Owned Bus

Private Vehicle

Rented Bus
Other
PARZMT/GUARDXAM COMSEMT

I wish my child
to participate
in the planned extra curricular activities described above.
Medical Concern (if any):

Pazent/Guardian Signature
Page — 9

Date
A-105
.JAN

q2

THE CORPORATION OF THE
CITY OF PORT COQUITLAM
MEMORANDUM

January 20, 1992
Janna Tay'lor, Parks & Recreation Director

TO:

IC.

FROM:

Larry J. Wheeler, Recreation Manager/Deputy D1rector

SUBJECT:

Interim Facility for Teens

Recommendation:

Committee request
It is recommended that the Parks and Recreat1on
using a portable, (located

staff to explore in deta11 the option of
at Hyde Creek), as an interim teen fac1llty.
*

*

0

*

*

l *

Purpose/Problem:
The purpose of this report 1s to prov1de the Parks and Recreation
Committee with informat1on and a recommendat1on regarding the best

alternat1ve for a 1nterim teen facility.
Background Information:

Early in 1991, the City of Port Coqu1tlam adopted the Parks and
Recreation Master Plan in principle. Shortly thereafter, C1ty
Council adopted the goals and serv1ce ob]ectives recommended in that
document. One ot these service ob]ectives addresses specifically the
concept of soc1al opportun1t1es for teens:
"The maturing from youth to adult which occurs dur1ng teenage
years 1s often a critical t1me in the life of an individual. It
is also a time when individual problems can result in severe
social problems. Hence, opportun1ties should be prov1ded for
teens to:
learn about themselves and how they will react to various

social settings and pressures
-develop positive social/emotional/moral

skills, principles

and convictions

develop positive 'le1sure lifestyle patterns which will be
with them through adulthood."

JAN 2 0 1992

Cons1stent w1th this obJective, the commun1ty, through the Parks and
Recreation Master Plan 1dent1fied the need for a youth centre as the
highest priority for a new 1ndoor fac111ty. The plan also suggests
i:hat such a fac111ty should be located 1n prox1mity to other
recreat1on facilit1es. Future expans1on plans to Hyde Creek and the
Port Coquitlam Recreation Centre both include a space for a teen
program room. However, recognizing that the expans1on to these
fac1lities 1s stil'! several years away, the Parks and Recreat1on
Comm1ttee asked staff to rev1ew the alternatives ava1lable for an
inter1m solution.

Alternatives:
A

number of options were 1ni tially considered . These included:
Re-allocat1ng and develop1ng existing space w1th1n one of

our ex1sting tacilit1es.

Setting up a storefront operai:1on in one of the two business
cores.
Leas1ng a portable unit to be placed at Hyde Creek Centre.
Leasing a municipal owned house, near one of the two
recreation facilit1es.
These opt1ons were eventually narrowed down to two opt1ons which
seemed the most viable and which were evaluated 1n greater deta11.
Opt1on 1. Portable un1t at Iiyde Creek
Option 2. Mun1c1pal Owned House

The

attached report prepared by our programm1ng staff outl1nes the

details of'hese two options.
Conclusion

Identifying an inter1m s1te for a teen fac111ty 1n response to
community demand 1s a high pr1orit" for the Parks and Recreat1on
Comm1ttee. In v1ew of this, staff reviewed a number of ava1lable
alternatives and have conc!uded that the teen population can be best
served 1n the near future by leas1ng a portable to be placed on the
Hyde

Creek facil1ty s1te.

Additional Information:

report prepared by Bev Irvine and Erin Murphy-Garison is attached
for additional informat1on.

A

(ov Larry J. Nheeler
LJW/pg

JAN 20 1992

THE CORPORATION OF THE
CITE OF PORT COQUITLAM
MEMORANDUM

No~ember 1, 1991
TO:

Larry Wheeler, Recreation Manager/Deputy Director

FROM:

Bev

SUBJECT:

INTERIM TEEN CENTRE

Irvine, Area Supervisor

teen centre has been identified as a need in the
community. A short term (3-5yr) solution is required to
provide dedicated space for the youth in the community to
give them an opportunity to experience positive leisure and
recreational activities. Through a variety of funding
options a portable unit situated at Hyde Creek Centre would
best meet the criteria for a successful project.
A

The community, through the Parks and Recreation master plan

identified the need for a youth centre as the highest
priority for a new indoor facility. The plan also
recommended that the space be dedicated specifically for
teen programs.

To attract the youth (11.— 18 yrs) who want a safe,
comfortable and positive atmosphere. For the youth who
want an alternative to "hanging out" on the street, in the
mails, parks and arcades. To the youth who want an

alternative to "getting into trouble" because they have no
where to go and nothing to do. The program focus is toward
the 11-14 year olds. By providing positive recreational
opportunities for teens during the "teen development
years", we will promote community involvement and spirit.

OPERATING HOURS

youth centre would operate approximately 45 hours per
week. These would be af ter school, evenings, weekends
during the school season and will be expanded to
approximately 60 hours per week during school breaks
A

(Christmas, Spring Break, Summer ) .

JAN 20 1992

PBOGHA)l OPPORTUNITIES

(ping pong, bill" ards,
In addition to providing unstructured programs meeting
space for teen
nintendo, T.U., etc.) the centre would provide
and
programs
structured
cossnittee meetings, skills workshops,
counseling
offering
of
prospect
with
the
training,
leadership
sport
services provided by outside agencies. Social outings,
the
compliment
to
continue
would
programs, dances and camping trips
community.
the
in
the
youth
for
program opportunities
OPTIONS FOR CONSIDERATION

solutions were evaluated in detail.
OPTION 1. Portable Unit at Hyde Creek Centre

Two possible

OPTION 2.

Use of a municipal house.

gption lr Portable Unit at Hvde grmgk~ggttr,
This option is the most viable from a programming and
operational prospective. A portable unit (approx. of the
1000-15')0 sq. ft.) would be placed at the east end
site, next to the parking lot. The unit would be divided
i.nto:
—
—
—

—
—
—

active (billiards, ping pong, video games, etc. )
passive (reading, T.V., craf ts)
meeting space (leadership training, youth committee
meetings, workshops)
office area
washrooms

kitchen (fridge and stove)

Discussion:

locating at a recreational site promotes community
involvement, activity and spirit.
the location is known to the teen population
would provide an expansion of the current program service
orovide space for outdoor activities
within walking distance of 2 high schools and 7
elementary schools.
known bus route
—
Hyde Creek gym and pool amenities on site
adjacent.
George Pearkes field immediately
maintenance staff on site (maintenance and security needs)
operational support services on-site (computer,
photocopier, mail-run)

could be used during "down teen time" (mainly mornings and
early afternoon) for other programs or meeting space
could be increased in size to accommodate space needs for
the department's restructure goals.

gggjon 2 Hunicioal House

This option would see a house currently owned by the city
used as a teen centre. Renovations would be required to
create the space and atmosphere conducive to a "centre

setting". Activities, programs and services would be
dependent on lot size, house size and configuration. A one
level unit would be best suited for supervision
requirements.
Discussion:

locating at a house would isolate the youth from the
"recreational community".
new location, unknown to teen population
community, parental and neighbourhood acceptance of this

concept is unknown
limited space for large group activities
no operational support services on site (computer
registration, photocopier, mail-run, maintenance,

security).

probably not as accessible to the youth population
(1 jr. high and 1 elementary school within walking
di.stance)
parking considerations

Possible Funding sources:

B.C. Youth Grants
Canuck Foundation
Federal Youth Grant
GQ B.C.

Lottery funds

Vancouver Foundation
Corporate Sponsor
Local businesses &
community groups
Youth fund raising projects

COSTS

Cation 1 Portable Onig at Hvde Creek
A) LEASING FEE:

41500/month (approx)
moving & installation 46500 (approx)
sewer, water, electrical 45000 (approx)

Note:

these figures are extremely ballpark

The leasing fee varies dependent on:

the time period

—

size

type of heat

—
—
—

ceiling height
floor, wall & ceiling cover
security system

The water, sewer & electrical costs depends on the

ability to tie into the building's lines or
having to come from street mains.

JAN 'f 0 l993

@

B)

START UP COSTS:

4109000
would include furnishings, equipment, telephone,
cable hookup, etc.
These costs could be lowered considerably through
donations, grants and youth fundraising projects.
C)

OPERATING COSTS:

Staff hours at 65 hours/week = $ 50,000

Program supplies = 45000
Hydro, etc. ?
Note: This would be the cost to staff the centre.
Dances, trips, sport activities, etc. are nct
included as they would be similar to the current
budget, based on cost recovery.

Ootion 2t
A)

Municioal House

RENTAL FEE:

$ 650/month (approx.)
There would be an advantage to this as the City
would be paying itself, or the City may waive

rental fees.

B)

RENOVATION COSTS:

This would be totally dependent on the house. If
this option is chosen we could look at the
feasibility of turning it into a community
proj ect (union cooperation).
Business could be asked to donate supplies msd
expertise and the teens could provide some of the

labour.

0)

STARTING UP COSTS:

D)

OPERATING COSTS:

same as option 1
same

as option 1

RECEPTION
Ootion 1: Portable Unit at Hvde Creek

This option best meets the program objectives. Having a
location in close proximity to the amenities of Hyde Creek
Centre; i.e. outdoor space and accessibility to the teens
would provide the most viable solution to an interim teen
centre. Although costs must be considered so must the
purpose & success of the centre. This option would realize
much needed community support for the project to succeed.

Bev

Irvine

cc: Erin Murphy-Carlson

Darlene Grieve

BI/ca

Pile No.'06.1

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TBE CORPORATXCE( OP THE

CITY OP PORT COQDITLAM
MEMORANDUM

January 20, 1992
K.

Janna Taylor, Parks & Recreation Director

FROM:

lram Hoogendoorn, Parks Superintendent Director

SUBJECT:

Estimate for Temporary Washroom at Reeves Park

temporary washroom facility would be placed in the parking lot at
Res~as Park at the end of Kelly Avenue, (park side) .
The

It will consist of two units. The first unit would contain two
dressing rooms with separate outside doors and the second unit would
have two wheelchair accessible washrooms one for males and one for
females.

'Ihe lease price

is based upon a two or more year lease.

trailer lease would be $ 600. 00 per month
Estimated hydro cost is $ 150.00 per month.

The

set up costs would be:
Delivery of units, set up, shoring and skirting

The one time

Building of wheelchair ramp, Trades Crew
Sewer connection (from across Reeves Park
Repair to asphalt pavement on Reeves Park on cut
Water (1 1/2 inch connection
Plumber (hook up toilets and sinks
Electricity (based or 300 ft, 2 poles)

Bram

$ 2,500.

650.

3,432.
458.

2,190.
600.

Total Installation Costs

11,155

Yearly lease S est. hydro cost
Yearly est. maintenance cost

$ 9,000

2,927 (based
on 2 hrs weekly

Hoogendoorn

BB/pg

JAN 'i0 1992