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TO: Mayor and Council DATE: April 13, 1973

FROM: L.D. Pollock, } x
City Administrator

APR 16 1973

1. Joint Agreement - Justice Building Operation

Attached is a copy of proposed agreement between the District of Coquitlam and
the City for the joint operation of the Justice Building. The terms set out in
the agreement are those which were incorporated in a report to Council prior

to the building being constructed. Essentially they include the City paying 1/3
of the construction cost with the District providing the serviced land (this
construction has already been completed). The operating costs are to he shared
with the City paying 25% for 1972 and subsequent years will be based on a ratio
calculated in anecordance with section 1(d). The ratio will be the relationship
between the City and the District for census, police calls for the previous year,
and court appearances. The overall ratio of these three items determining the
City's and District's share. I do not have the actual calculation of the ratio for
1973 however in previous calculations the City's share worked out just slightly in

excess of 25%,

The City solicitor has reviewed the document and has given his approval. A by-law
should be passed to put the agreement into effect. Note that the agreement is
for a period of one year however it will be extended automatically unless either
party give notice within sixty days of the renewal date that they desire to

terminate the agreement,

2. B.C, Association of Assessors Meeting

The City has been asked to assist in hosting a June meeting of the B.C. Association
of Assessors Lower Mainland Branch. This Association holds quarterly meetings
throughout the Lower Mainland and it has been the practice in the past to have

the host municipality pay a portion of the cost of the meeting which is a dinner

meeting and guest speaker etc. The meetings are sponsored on 4 rotational basis

and the last time the City participated was in 1971. There would probably be

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