CORPORATION OF THE CITY OF PORT COQUITLAN

PARKS

&

RECREATION COMNITTEE

meeting of the Parks & Recreation,'ommittee was held
in the
Council Chambers on Wednesday,
October 29th, 1985, at 4:15
p.m.
In attendance were Alderman Michae3. Wright and
Alderman
rman Geeorge
Laking.
A

Also in attendance were K. Janna Taylor, Parks
Recreation
Director, and Roy Ang,
Pitt Bruins Rugby Club (Item
No.
&

1

only) .

QQNFIRNATION OF MINUTES

That the minutes of the meeting of the Parks &
Recreation
Committee held on Wednesday, October
23rd,
1985,
be taken as read
and adopted .
Stem No.

Pitter~is Ruobv Clu)2
The Commi .tee met with Roy Ang

his
letter oi October 9th, 1985, to tothediscuss
Parks
Recreation Director. The Parks Recreation
Director had sent a letter
to Mr. Ang (please see
attached)
&

&

indicating that,

due to the fact that
they !lad their liquor licence
revoked, and,
furthermore, that they had violated
contract
signed with the City, they no longer the
would
allowed to rent the facility. Mr. Ang came beto the
Committee to request that we reconsider the
decision. The point brought
up by Nr. Ang was
that the problerl initially started
out in the
parking lot where the people were drinking
and the
neighbours had complained to the R.C.N.P., who
turn came to the Hyde Creek Centre and, upon in
investigation, realized
the organizers had
violated various aspects that
of
the
permit;
holding too much alcohol, sellingliquor
tickets
the
door, serving minors and charging too much atmoney
for alcoholic beverages. The Committee listened
to Mr. Ang, who requested that
be given one
more chance and that they would they
follow
procedures as set out in his letter. ThetheCommittee
indicated to Nr. Ang that the Director was
completely correct in her decision;
that now
the reconsideration was in the hands and
of
the
Committee. The Committee thanked
Ang for
coming to the meeting and he left Nr.
at this time.

/2.
OCT 29 (""-

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The Committee discussed Mr. Ang's letter and felt
that
would be appropriate to allow the
organization one more chance under
the conditions

it

that they followed precisely the contract as well
as the items, as outlined in the letter from
Mr. Ang. It was also noted that the
Department
has not had problems with this organization
before.
Recommendation:

That Pitt Bruins Rugby Club be permitted to
utilize the facility and that this be allowed on
the condition that they abide by the regulations
as laid out in the contract when
they sign it with
the City of Port Coquitlam and also
they
abide by the security, as outlined inthat
their
letter
of October

9th, 1985.

1989 Summer Games Budaet
The Committee received the proposed 1989 budget.

(Please see attached.) It was brought to the
attention of the Committee
that the budget was
conservative in that only $ 105e455
was set aside
for the upgrading of fields. The Committee
very strongly that we should not bid for any felt
summer games until Reeve Street Park was further
along in
the building of facilities.

Recommendation:

That the City of Port Coquitlam not apply for the
1989/1990 Summer Games.

/3.
OCT 29 t995

,e,l e r

Hvde Creek

Expansion
A letter from the Parks
s Recreation Director was
reviewed and discussion took
place as to whether
we should proceed with the
retaining
of a
consultant.
ommendation:
That a consultant be retained at ann
~Re

$ 8N500.

ups t price of
upse

The aspect of whether
dedicate the whole park
or part of the park wastodiscussed
Committee. The Parks & Recreation by the
Director
recommended that the whole park be dedic
a t e d as
ark 1 and due to the fact that the
par
area where

the
tennis courts are located would be useful
for
parking. However„ the Committee felt that it
was
appropriate, at this time,
only do the lacrosse
box and the grass area; the to
did not want
to tie up the total area at Committee
this
time.
The
Committee wanted to have flexibility
with
the rest
of the parkland.
Recommendation:

That the lacrosse box and the grass area
to the lacrosse box be dedicated as publicadjacent
park.
Miss Port~ouuitlam 1986
The Parks 8 Recreation Committee

received, the
attached submission from a group of
PoCo
residents. The Committee discussed the
having a Miss Port Coquitlam in the May aspect of
Day
festivities at. some
The Parks
Recreation Director length.
that she felt the
concept of Miss Port indicated
Coquitlam was not in

accordance with the theme of the Port

May Day as

this

Coquitlam

been a day for
children and thathadthetraditionally
May Queen held the important
position. She felt that having a Miss Port
Coquitlam would draw away from the
of the May Queen and the Nay Day attention
celebrations.
Alderman Laking suggested that
perhaps
the group
may wish to work in conjunction
with P.C.A.A.A. to
sponsor such an event.
P.C.A.A.A. is
interested in hosting Apparently
Winter Carnival
arniva again
and to have the variousthe"queens"
for each spor t.
Th e Committee had a thorough
discussion
on this
item and were unable to come to a
resolution
due
to the fact
that the Committee members were not
agreeement as to whether
should or should not in
be included in the May Dayit festivities.
agreed that both Aldermen would speak to 'It was
to see how he felt about it before takin the Mayor
an
action to Council.
Recommendation:

That the report be received.
CARRIED
AD JOUR%QNT

The meeting adjourned at 5:30

N.R. fright, Chairman

K

JT/bh

p.m.

Janna Taylor/ Secretary

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Pitt Bruins RFC
c/o Roy Anq
11783 Steeves St.
Maple Ridge, B.C.
V2X 4X7

Phone: 467-2685

October 9,1985

Park 8 Rec Committee

2253 Leigh Square

Port Coquitlem, B.C.
VSC 288

Dear Ms. Taylor,

Mrs.Schusterhssforvardedalettertomeststingthatvevill

'ies

not be a bl e t
feei!i 'e in the future. I em
vriting on behalf of the Pitt Bruins RFC to o b oo k your
esk that you
please reverse gour decision.

t'r1

I am not sure vhat
your source of information vas but
'
you vers incorrrec I ins
e ingin
your et teer that our function on
September 21/85 vss closed dovn
bg the RCMP. In I'act,
ve hed our liquor license cancelled ond
our liquor confiocatcd. The dance
voo ol! owed to
proceed and did for another two hours.
The reason our liquor license
ens
was
wescance
ca
because
ll e d vss
vevereover
vr
seve
our quota ofbeer bg fivecasessndspirits
'
b y si x bottl es.. The police
offic r toldmeofadencelost
year thstwasoverbyfortgcasesofbe
er.. I am no tt ruing to
ustif
i gouroffence,merelyto
describethemagnitudeofttu.offenc.
ence. Tliere vere four
other violations,
io a iona, three oi'vhich vere
verg subjective ovservations on the
RCMP. The other Violation
part of the
vas the presence of minors.

Theclubveshurtfinencisllybgthelossofour liquor!icense
s nd s Ys I us bl e I essonvas
g e executive. Preparations vere
already
undervag
for changes in the
organization of our next dance. Tickets
vere to have '!N MINORS''rin ted
ed on themin
the
gpe.
u members selling tickets
bold
vere to inform people that anyone
'
vi
tho u t proper
identification vould not be allowed in
and no refund vould be given.
On the nig
dence recog nizeblee b ouncers
ni ht oof the
(veering club jerseys or I-shirts) vould
ssk an yo ne looki'ng re
be inst
tod t
motel y underage for identification,

the parking lot, generellg

ss well as petro! Irg st I exits and
exerting en authoritative presence.

The Pitt Bruins RFC hss bee
n holding functions in
port Coquitlam for tvelve gears vithout
incident. It is unfortunate that this
incident happened and I apologize
for it. I rea ize that
decision to bonus from ustng
g
your fact!tttes, you ere merely
tr
tn tto ensure incidents like
trying
'
this do not happen again. I hope
e I cann convince you that
pe that
es o gours cen be achieved
j
vithout taking the drastic measures
taken. In the future ve vill
urea youu have
Ye
i runs
r
tight ship endif your reverse your
decision you can
expect no further problems from
us.
1

Please feel free to contact me to

discuss this matter. Thank gou.
Sincerel 9 yours,

Dence Co-ordinstor

c.c. Aldermen Vf right and

Alderman Lsking

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CITY HALL

2272 MAALLISTER AVENUF
PORT COOUITLAM 6 C

PARKS 5 RECREATION OEPARTMENT
2253 LEIGH SOUARI.
PORT COOUITLAM. 0 C

V3C 2AB

TELEPHONE 9CI

V:IC 3sll

TILEI H. Ht

Jt,. (I..l.

1985 11 U7

Pitt Bruins Rugby Club
c/o Roy Ang

11783 Steeves Street
Maple Ridge, B.C.

V2X 4X7

Dear Mr. Ange
The Parks 6 Recreation Committee have agreed that the Pitt Bruins
Rugby Club be permitted to rent the facilities at either PoCo
Recreation Centre or Hyde Creek Centre. However, the Committee
wishes to strongly point out to your organization that they do not
condone their actions of September 21st, 1985, and that the Parks

Recreation Director was completely correct in her decision.
However, the Committee is prepared to give your organization one
more chance under the conditions laid out in your letter and,

furthermore, that the contract signed with the City of Port
Coquitlam is strictly adhered to.

Committee did recognize that your organization had rented our
facilities over the past few years and we have not had problems
before. If any further problems arise at any function sponsored
by your organization, your privileges will be cancelled with no

re-dress.

Thanking you for your attention in this matter.
Yours truly,

Janna Taylor,
Parks Recrcat3on DTrect or.
K.

&

KJT/bh
c.c. Alderman Michael Wright
Alderman Beoroe Dak3ng
OCT 2S 1

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1989 B~'SIImmer Games

Buda'rooosag,

Exoenditure Accounts

Administration
Salar)es
Employee Benefits
Office
Office Equipment
Office Supplies

Snorts
$

Telephone
Postage
Travel 6 Neetings
Insurance (Approx.)
Secretarial (Included
in salaries

39,771
3,969
7,532
1,506
3,275
1,856
1,310
2,620
3,930

Financial
Sport Neeting
Provincial Advisors

1.856

Miscellaneous

2,620

Local Sport Chairman

TOTAL

4, 585

$

74, 830

Facilities

$ 105,455

Equipment

7,532
3,010

Administration
Facilities Maint.
(provided by the
municipality)
Nail out
rules
—

books,

etc.

literature,

Miscellaneous

$ 125,557

TOTAL

Participants
Transportation
(Internal)
37,662
Transportation
(External)
75,325
Neals a Accommodation
103,6 47
Security
7,532

Medical

1,506

$ 225,672

TOTAL
.I

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,Iu
I'I',.
I

6,550
3,010

Ceremonies
Nedals 6 Plaques
Badges & Crests

$

Protocol

GRAND TO'I'AL

$

518,507

2,259
4,519
2, 880
1,506
1,506

Official Dress
Opening Ceremonies
Facility Rental

Niscellaneous
Flags

TOTAL

15,720

655

$

29,045

Publici~t
Radio a T.V.
Programs
posters 6 Signs
parade Float (?)

Miscellaneous
TOTAL

$

30,130
15,065
10,545
3,930

3 l 733
$ 63, 403

OCT 29

$

995

Revenue Accounts

Provincial Secretary
Advertising Sales Souvenirs 8 260,000
16,000
Program Sales
9,000
Federal/Provincial Grant
15,000
—

(Student Employment)

Revenue From Accounts

6300,000

TOTAL EXPENDITURES

8518,507

Deficit

($ 218,507)

Municipal Contribution
Gross Revenue
B.C. Recreation & Conservation Legacy

$

218,507

$ 518,507

870,000

tJ
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THE CORPORATION OF THE CITY OF PORT COQUITLAM

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1985 10 21
NENORANDUN TO:

Alderman Nichael Wright
Alderman George Laking

NENORANDUM FROM:

K. Janna Taylor,

SUBJECT:

llyde Creek Centre

Parks s Recreation Director

It is time to address the question of an expanded H,de Creek
Centre. On several occasions the Committee has I. o "iscussions
on the hiring of a consultant for the expansion on ..ae indoor
pool. Rather than address one aspect of the facility it is
appropriate to take a critical look at the total building for
expansion to accommodate our future population. Various concerns
have been expressed by staff and participants over the past few
years and these will be identified in this report.
I firmly believe that we are now in a critical stage in regard
to the operation of the indoor pool. Unless we expand this
facility ir the very near future, we will experience a continued
drop in attendance during the public session. We anticipate that
we will be short by $ 3,500 in public admissions this year.
Our
patrons are now going to either Maple Ridge, Chimo or Canada
Games Pool where they offer much more for the dollar value of
admission. The other facilities have hydropools, saunas,
exercise rooms and teach pools.
We are unable to accommodate a good tots learn-to-swim program
due to the fact that we do not have a teach pool. We would
definitely increase our registration revenue if we had such a
facility. Presently many of the persons who are unable to
reoister in our limited parent and tot program will go to either
Coquitlam or New Westminster.
There are several other factors that also need to be addressed.
The roof has been leaking over the past several years and we may
wish to address this issue in a possible redesign.

la

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OCT 29 1985
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Of IRf CITY Of PORT COQUITLAM

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should also look at

t.t e area of stot age - we are desperately
short of storage. The outdoor
area should be looked at; tt
is presently a non functioning patio
area.
programming would be more
effective if we could have a divider wall
in the gymnasium';
furthermore, an additional space adjacent to
the gymnasium to
provide space for tot gym programs. Other issues
be.-'addressed
at Hyde Creek are heating and cooling systems; the toupstairs
lounge; and meeting rooms with storage
We

—

areas.

I would strongly recommend that we immediately
invite consultants
to submit proposals on the costing
of
expandinq
the Hyde Creek
Centre with the above issues and concerns in mtnd.
.monies
to r)o this study be taken from the Parks Reserve fundTr&at
and that
tne cost not exceed $ 8,500.
'I')re terms of reference for the
study are as fol lowe
Under tfre direction of the Parks 6 Recreation Di rector.
I

2.

Expansion of Hyde Creek Indoor Pool to include:
a) Teaching pool

b)

c)

Hyd ropoo1

Sauna

Exercise room finclude weights, etc.
Storage areas
f) Other aquatic revenue producing r terna
To address the quest ton of expande&I meetinc re&&r&e
tn inolu&!I.
storage at& as for community groups.
Rdditiona) room added to gyrnnasiunl for tot and ct,ildl run
a&',!
d)
e)

physical
'I'he root

)

vities.

I

To prov id&

t)re total

r

.r

t

acr I rr y

r

o

be redesign& !

divider wall in the gymnasium

OCT 2 9 1985
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THE CORPORATION OF THE CITY OF PORT COIIUITLAM

7.
8.

Provide additional storage areas throughout the facility.
To

investigate and recommend

10.

changes to the heating and
cooling system of the facility.
To utilize the "patio area" into some useful
function.
To make the facility wheelchair accessible.

11 .

To

expand existing craft areas.

12.
13.

To analyze

14.

the use and make recommendations on the lounge.

Provide an interim report to the Parks & Recreation

Committee of Council.

Provide costs of expansion and possible staging in 1986

dollars.

15.

Provide ten copies of final report.

16.

Nake

final presentation to Council.
submitted,

Janna Taylor
Parks a Recreation Director
8.

KJT/bh

OCT 29 1985

a&—

October 25

1985

Parks and Recreation Committ.e
From:Thelka Wright

To!

Ie

Please find attached a proposal, for your consideration, for
a new event for the 1986 Nay Day Festivities. This proposal
is submitted by a committee comprising myself, Linda Cunningham,
Donna Poole, Grace P:iddle, Sandra Seney and Evelyn Sim.
req est that this event be included in the 1986 Nay Day
Festivities and ask that this proposal be included on the
agenda of the next Parks and Recreation Committee meeting
We

on Wednesday October 30, 1985. Representatives from our
committee would be pleased to be in attendance at that meeting

cc

Jaune Taylor
Helen Fitch

OCT 25 1985

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MISS PORT COOUITLAM 1986

AIMS
To Choose a

representative of the City who is intelligent, attractive,
articulate and with a good measure of charm, personality and
talent

Miss

Port Coquitlam will enhance the image (P.R.?) of, the

City of Port
Coquitlam by representing the City at outside
events, parades,
competitions, etc. This hopefully will contribute in some way to
preseve the
identity of the City of Port Coquitlarn.
If we qualify for the quota, this competition
could serve as a public
elimination contest for Miss P.N.E. bringing a maximum
publicity value to

the community, and the participating sponsors and

organizations.

Alternatively, Miss Port Coquitlam could participate in
the Miss Vancouver
competition with the same benefits to the community
listed above.

FORMAT

l.

see also a 1 terna te for Format

It is proposed to hold the final competition
during the May Day
Celebrations. lt is not the intention to take away
any attention from
the May Day Queen, therefore the final
competition would. be held

after the crowning of the May Queen and Parade.
2.

The competition would be wide-open to the
City. Contestants would
however, have to qualify according to the rules
and regulations (see
below).

3.

Sponsorship would come from as many merchants,
organizations and
groups as possible.

0.

An elimination process would be

emp!oyed to obtain about lO finalists.

Preliminary judging to be done at a tea early in

the week prior t
Day (Tea at Wilson Centre? SPonsorshiP by seniors?).

ay

/'CT 29

1985

Alternate Format
FORMAT

It is proposed to hold the final competition during the

Celebrations. It is not the intention to take
away any attention from the May Queen, therefore the final
May Day

competition would be held after the crowning of the Nay
Queen and Parade.
2.

participating sponsor groups, organizations and merchants
would enter
candidates selected by them e.g. Miss
The

Northside Merchants, Miss Kinsmen. The candidates would
have to qualify according to the rules and regulations
(see below)

Preliminary judging to be done at a tea early in the
prior to May Day (tea at Wilson Centre? Sponsorship

week
by
4

seniors?)

Final competition (see proposed outline) to be held
Saturday evening at a "Competition Night".

OCT 29 1985

Page two
Final competition (see proposed outline)
to be held Saturday evening at
a "Cc mpetition Night".

6.

SPONSORS

see also alternate for sponsors

1.

That the City of Port Coquitlam
support the l986 Mis'ort Coquitlam
competition.

2.

That the City of Port Coquitlam
approve the inclusion of this
competition as part of the 1986 May
Day Festival on the ssn;e basis
as
all other events.

3.

'
That the Cit
of Port C o quitlam provide a
suitable momento of the
occasion to the winner of the
competition.

0.

The committee to solicit for

ssponsors
o
by going to organizations,
and merchants. Sponsorship
groups
will tak e th e f orm o f cash
donations
to a
scholarshi fund g i f t s and any
other incentives and prizes.

'p,

JUDGINC

l.

Committee to do initial eliminations

2.

P ersonalities from different

and final night.

from application forms.-

'
fields will
i
b e invite
d to do

judging at tea

DEADLINES

l.

Committee must know response to
sponsorship drive by the end of
Janua ry, f986.. ((If sufficient
response, the competition is feasible).

2.

F ebruary l986, the month

3.

Finalists to be chosen by the middle

for publicity blitz for entries.

of April, l986.

OCT Z9 1985

SPONSORS

—

alternate proposal

That thee C't
City of Port Coquitlam support the 1986
Miss

1.

Port Coquitlam competition.
2.

That the City of Port Coquitlam
the inclusion of
this competition as part of the approve
1986 May Day Festival on
the same basis as all other events.

3.

That the City of Port Coquitlam
provide a suitable memento
of the occasion to the winner of thee
co
competition.

Groups, organizations and merchants would
sponsor a
candidate selected from within the guidelines
of rules and
regulations set by the committee.

The sponsors would be responsible
for:

a. selection of a candidate
b. a suitable gift to the candidate
c . provision of a sash for
the candidate to wear during
the final competition.
d.
the selling of grand prize ticket books
(the sponsors
to receive a percentage of tickets
they sell)

5.

The proceeds from the grand prize
uraw ticket
any proceeds from the ticket sales for
the

sales and
final competition

night to be used f or expenses incurred
by the winner
during her year (a nticipated expenses
attendance at
various f unctions, parades and events
possibly throughout
the province),
—

OCT 29
I

$

985

Page three
PROPOSED FORMAT FOR FINAL COMPETITION

Competition

Round I
Talent
Round 2
Formal Parade

Speech or Intervtew

Judging
Announcement of Results

During the course of the evening light refreshments,
e.g. sandwiches, hors
d'oeurves will be served. Beer, wine, soft drinks,
tea and coffee can be

purchased.

There will be some form of music between rounds
and possibly a "minifashion show".

OCT 29 1985

MISS PORT COOUITLAM COIVIPETITIC)N

l.

Competition to be held

2.

If number of entries warrant - a preliminary judging will be held

at
on

Participants will be notified of this ahead of time.
3.

There will be an orientation on

All competitors to make themselves familiar with and to
abide by the rules
of the competition.

Entry forms to be completed and taken to (or mailed) with
photocopy of
birth certificate before

l.

Open to all residents of Port Coquitlam. Applicants

must have resided
in Port Coquitlam for a minimum of 6
months
and
resident
in B.C. for
2 years. Proof of residency will be

required.

2.

l7 - 20 years of age. Proof of age will be required.

3.

- Good academic standing (with

proof from school)

- Demonstrated participation in either
curricular school activities, sports, etc.community activitiesu extra- Must have a recognizable
performing talent or skiil, e.g.
dressmaking.
Competition will consist of:
i. Formal dress (short or long)
2. Outfit of choice (no jeans)
3. Up to I min. speech
Talent (music, speech, dance, etc.)
5.

Judges will be from out or town.

6.

Judges decision is final.

/.

Judging sheets available upon request.

g.

Winner to be prepared to represent City of Port

9.

There will be a Miss Port Coquitlam and two

Coquitlam.

runners up.

0(;T 29 1985

MISS PORT COOUITLAM - l986

REVENUE
300 tickets at $ l2.50 per ticket
= 53,750.00

EXPENSES

Tables
Lighting lk Sound
Food
Piano
Miscellaneous
Tickets
Printing dI Stationary

$

l50.00
350;00

l,500.00
200.00
150.00
50.00

l50.00
$ 2,550.00

NB

l.

Liquor (beer, wine) costs of about
$ g00.00 will be balanced by liquor
sales.

2.

No expenses aHowed so far

for staging - uncertain if present

staging
arrangements, i.e. stage and ramp will be
adequate. Could possibly
need plywood for stage to accommodate
talent portion of competition.

3.

Proceeds from the sale of books for
the grand prize
draw are not included above.
Proceeds are to be put
into fund for winners expenses during
the year.

CT 29 1985

I