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CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

&

RECREATION COMMITTEE

A meeting

of the Parks & Recreation Committee was held in the
Council Chambers on Wednesday,
July 17th, 1985, at 4415 p.m.
In attendance were Alderman Michael Wright and Alderman
George
Laking.
'i
Also in attendance was K. Janna Taylor, Parks & Recreation
,

Director.

CONFIRMATION OF MINUTES

That the minutes'f the meeting of the
& Recreation
Committee held on Wednesday, July 10th, Parks
1985,
be taken as read
and adopted.
Item No.

1

Terrv Fox Run
The attached letter was received'from the Kinsmen.
They are requesting that
give consideration to
the installation of twentywe lamp
flag holders
on Laurier Avenue for the Terry post
Fox Run. The cost
of making twenty brand new lamp post flag holders
would be 81,011.00. However,
there are thirteen

lamp holders at the intersection of shaughnessy
Street and Prairie Avenue
these could be moved
to Laurier Avenue, and thisandwould
mean that only
seven new lamp post flag holders would
have to be
made. The cost of these thirteen lamp post
flag
l.olders and the addit:Lonal seven new ones, including installation,. would

be $ 725.00.

decommendationi
That we move the thirteen lamp post flag holders
from the intersection of
and Prairie
to Laurier Avenue and thatShaughnessy
seven new lamp post
flag holders be made, including installation, at
a cost of $ 725.00. That the money for the project
be taken from the Parks unallocated budget.
CARRIED

/2.

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1tem No.

2

Routlev Tennis Courts

Prior to resurfacing the e is a need to prepare
the surface of the existing courts for painting.
We have some weed growth coming through the
playing surface, at the location of the posts.
We would like to spray Calcide (which is a vegetation killer) at the location of the post, so
that when we proceed to resurface, we will not
have the possibility of weed growth cracking the
surface. Last year we did a similar spraying job
on Pitt River Road, from McLean to Pooleyprior to
re-paving.
Re commend at 'n
1. That we spray Calcide at Routley Tennis Courts
and that the area would be enclosed with snow
fencing, tennis court gate locked and the'area
=

signed.

2.

The Aldermen and Mayor would be contacted in

the next few days to ensure that there were no
'problems with doing the spraying.
CARRIED

Item No.

3

~Ma

Dav Rez&ort

The attached reports were read by the Committee
member:-. It was agreed that there is a need to
make a decision on three areas:

1.

The date for the 1986 May Day.

2.

The oarade route for the 1986 May Day.

3.

A

soc'.ety to be formed or continue in the same

manner.

It was decided to distribute the reports to Council
members for review and that a report with recommen-

dations would be sent to the August 12th Council
meeting. Helen Fitch will be investigating further
the costing of the various other festivals and this
will be sent out in the near future to Council
Helen will be attending theAugust 12th
„ me.sbers.
''Cbuncil
meeting in order to answer questions that
Council members may have.

JUL 1

985

Recommendation:

That the reports be circulated immediately to
Council members with a covering memo indicating

the three questions that
to be addressed
at the August 12th Councilneed
meeting:
1.

The date for the 1986 May Day.

2.

The parade route for the 1986 May Day.

3.

A

society to be formed or continue in the

same manner.

CARRIED

ADJOURNMENT:

The meeting adjourned at 5:15 p.m

M.R. Wr

,

Chaiiman

na taylor,

Secretary

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KINSMEN CLUB OF PORT COQUITLAM
THE ASSOCIATION OF KINSMEN CLUBS
DISTRICT FIVE

LOWER MAINLAND ZONE

P.O. BOX 111
PORT COQU! TLAM. B.C. V3C 3VS

Derrick Hill
3069 Glen Drive,
Port Coquitlam, B.C.
v38 2PS

Of"ice of the 14ayor,
Corporation of the City of Pt.. Coq.
2272 EtcAllister Avenue,
Port Coquitlam, B.C.
Attention City Recreation Dept/City Engineering:
Dear Mayor Traboulay:
Re: The Terry Pox Day Run

Sunday, September 15, 1985

The purpose of this letter is two fold.

your
pirst, the Kinsmen Club of port Coquitlam request
city's annual
sponsorship of our Club to once again organise this
has set the
Terry Fox Day Run. The Cancer Society of B.C. E the yukon
much the
run date for Sunday, September 15.. The format will be very
yourself
have
again
to
pleased
be
would
very
same as years past. We
will be
atter.d and participate in the run as in years past. Our Club
have
been
these
things
in need of several items from the city, and
letter.
of
the
the
end
listed at
Second, our Club now formally requests the city to install
grounds of
permanent metal flag holders to existing light polesAveon totheCoast
Eaurier
Hyde Creek, and along the short portion of
and siss would be
meridian (map inclosed). The flag pole holder designiLve.
We will reqire,
poles on Bhmmgnessy.
the same as those on the lighton"the"Byd~reek~Qroundsr..10,agn,
the
a total of twenty. holders {10
The
feet.
24
less
than
not
a
height
at
fixed
~ould
be
streetl. They
Kinsmen
the
year
reason we are requesting this of the city iss every
emporary
must soend aoproximately 40 man hours to install/takedown
in
pride
take
great
Kinsmen
The
Fox
Run.
the
for
flag holders
the
insure
would
This
providing a patriotic, ceremonial atmosphere.
Our
day.
special
most
City's
our
on
Nations
flags
continuerl use of ous
look upon Port Coquitlam,
surrounding communities will continue toMarathon
of Etope.
Terry's hometown for leadership in the
"5ervirttt the Communities'reatest Needs"
AII ('AVADIAN SERVICE CLUB

JUL 17 1W

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KINSMEN CLUB OF PORT COQUI TLAM
THE ASSOCIATION OF KINSMEN CLUBS
DISTRICT FIVE

LOWER MAINLAND ZONE

P.O. BOX 111
PORT COOUITLAM, B.C. V3C 3VS

ws will

require from the City Recreation Department, the
following items: « Hyde Creek Centenr Sept. 15 4am-4pm
Gym, Change Rooms, Two Conference Rooms
Stage, Speakers PodIium,
«Barracades (10) for Traffic Control
«Traffic Cones (100)
«Orange Vests for the Route Supervisors
~ Extra Garbage Cans (8) for Hyrle Creek
*The Small Portable Stage at Rec. Center
for the sound system
Two 4'x
«Two Nay Poles -for the start/finish line
«The use of washrooms at Cedar .6. NcLean Parks
*The Nay Day Canada Flags (20)
*The underpass for Banner Sept. 1-14

8'nits

-attention city clerk

The Kinsmen Club of Port Coquitlam would again ask for your

assistance in our efforts in sponsoring the run next September. we
will again require some police supervision. We are aware:that new road
work has been done along an area (Dominion to Coast Neridian beside
the Lougheed Hwy.) that will effect the run route which we have used

in years past.
Enclosed with this letter is a map of the run route. There is also
a layout map of the Hyde Creek Site which indicates the Light Poles we
wish to have installed with flag pole holders.
Thanking you in advance fn; your kind cooperation

Sincerely youms,

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President,

The Kinsmen Club of Port Coquitlam

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Ron NcLeod

Rick Hall
Co-Chairman, The Terry Fox Run
Kinsman Club of Port Coquitlam

Chairman, The Terry
Kinsmen Club of Port Coquitlam
3803 Wellington Street,
2931 Sadlewood way,
Pt.
Coq., V38 5Z6
Pt. Coq., V3B 3K3
941-4871
941-8004
JUL 17
"Serving tl" e Communities'reatest Needs"
Fox Run

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Only Run Organisars, Press& and IIandicapad Parcicipacts vill ba a)loved
access to llyde Creek Parking
Public Park ng avslab)e at three shopping centres located at Prairfe & Cst )Isridisn
«NOTE1

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Port Coauitlam ~Na D~a Recort
Attention: Parks and Recreation Committe~
It is my intent to provide you with a general overview of
this year's festivities
in terms of their
and
success. Specific organizational details ofviability
various
events
are available in the existing files and may warrant
perusal if pertinent questions are unanswered in thisyour
review.
193@

Traditional Events
Parade

Crowning
Silver Chord Choir Tea

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All events are scheduled on the same day to attract maximum
public response.
Parade: Organized from Nay Day Office
Entries: 120
Judges: Port Coquitlam Toastmistress Club
Briefly, no parade is seen as a success without a strong
musical presence. I might, therefore, point out that
a
parade date must NOT conflict with larger competing
festivals. Grade 2/3 Bands are very competitive and enter
parades to specifically maintain their high rating,
e.g.
Simon Fraser Pipe Band performina cost $ 500.00. Considering
the number of occasions bands are invited
attend and their
particular transportation costs, they are to
in the enviable
position of being able to selectively choose where they will
go and for how much. We expend $ 100.00 per band in an ever
competetive market that most often offers more. The
Pacificaires specifically refused entry
this year as they
felt we did not offer enough activities that
would interest
their members AFTER the parade. They categorically
festivals that do provide post parade entertainment.lookIn for
summation, I think we did well to
as many musical
entries as we did, yet without the entice
three Shriner contingents,
we may have witnessed a quieter parade. Please note that you
must schedule the May Day Parade well in advance for
organizational purposes, but more emphatically it must not
conflict with neighbouring festivals.
On that note I can
only point out that the second weekend in Nay, the Nother's
Day weekend, is realistically your only choice if you
consider my previous statements.
Seasonally - Naple Ridge Festival
our May Day and
the Cloverdale Rodeo, Pitt Neadows precedes
and Hyack Pestival
immediately follow it. Nay I respectfully suggest that it
would be folly to compete with Cloverdale and New Westminster
for parade entrants.
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Crowning — As a new sound system for the arena is apparently

forthcoming, the general comfort of the listening public
should be enhanced.
Silver Chord Tea A well-entrenched successful event totally
organized and hosted by said members.
—

Soecial Events
VIP Breakfast

Fashion Show
Adult Dance

Children's Carnival
Craft Fair
Unequivocal successesl
Fashion show was sold out. Beyond that, the show was a
marvellous display of talent and organizational ability
courtesy of coordinator Thelka Wright and Nay Day office
personnel . The public will look for it in 1986.
VIP Breakfast well in hand under direction of Audrey Leonard.
This was the second year and, in my opinion, a necessary
element zn hosting visiting guests.
Childrens Carnival I cannot say enough about the obvious
success of the Parks 6 Recreation Departments sponsorship
(Alison Amos Co-ordinator) of this event. It gave a much
needed activity to entertain post parade spectators. The
whole effort Ms Amos and her staff members put into the event
is in no small way, a contributing factor critical to the
overall sense of public enjoyment. It was time consuming to
organize and the detail given to presentation required much
creativity and committment. Without such effort on behalf of
the Parks 6 Recreation Department, Nay Day would have been a
great deal less entertaining for your general citizenry.
Adult Dance - Apart from stress regarding ticket sales, the
dance once again appeared to represent a resounding success.
People seem hesitant to pick up tickets prior to the event
yet willing to attend at the eleventh hour. 1986 organizers
should therefore consider:
A committee solely committed to ticket sales.
Cost of ticket re- entertainment and food.
Note: Volunteers under the guidance of Tom Pat Greer of
Port Coquitlam were primarily responsible for organizing said
event; no small relief to this office, I might add.
—

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Craft fair Sponsored by Coquitlam Area Fine Arts Council
Co-ordinator Valerie Gilbert. Extremely well organized and
attended.
—

FVRTHER NOTES

Float
I cannot say too much nor too little about your dilemma in
regard to the state of the size of, the calibre of, an annual
city float. It is an understatement to point
out that
finding volunteers to erect such a project is very
problematic. Depending on the prevailing political
expectations of any council the float is of either
or a low priority. Please then consider these points: a high
It is for your children to ride on.
Where and in what context do you want your city float
—

seen2

The vehicle that pulls the float is an integral part
of the design but must be in a reasonable sta ~f
repair and cleanliness.

Fort Langley had their float professionally built
for approximately $ 15,000.00. The vehicular motor
structure is enclosed
thus it is self-propelled.
The float is stored year round in an enclosed,
dry warehouse. The life expectancy of this float
according to one source is three years after which
the city solicits a new design. I mention this
matter only to acquaint you with what some ether
municipal'ties do. Where festivals are society
operated committees
charged with responsibilities to build andarefinance
said floats.
Sherri Anderson, an employee of the Parks and Recreation
Department deserves sole credit for PoCo's civic float in
both the 1984 and 1985 Nay Day Parades. How long we can
prevail on her talent and enthusiasm
remains to be seen. We
do provide a 8200.00 honorarium which seems so inadequate
considering the hours she devoted to the project. A small
core of dedicated young people helped her but I wonder how
long we can expect this type of commitment.

Further Comments
Designate dates for Nay Day Festivities as soon
possible and resolve conflicts over parade route asat the
earliest possible moment. I personally do not see how
you can avoid selecting the Nothers Day weekend for Nay
Day, as I stated in my comments regarding the parade.

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that the creation of an
assistant's position point,
for this office was deeply
I might add,

appreciated by myself. Rolande Ross proved to be
invaluable. She handled the public graciously and
competently and worked hours well beyond her particular
contract. I can only hope that the position will be
reactivated for the 1986 coordinator knowing how much I
came to rely on Ms. Ross for a myriad of

responsibilities.

~Fin 1

Comments

In my 1984 report I stressed that "somewhere,

somehow,
Council must debate the intrinsic value of a May
Day Festival
and come to realize what exactly it represents to
thecommunity". The debate may be ongoing, but I congratulate
1985 Committee for their support and interest.

Kudos
Once again I feel compelled to end a May Day report
commenting on the cooperation given this office by the Parks
and Recreation Branch staff members. The enthusiasm displayed
by pertinent city employees was critical to the sense of
creating a community project. Quite simply put it was a team
effort and for that sense of camaraderie I will always be
grateful. Thank you for your confidence and
the freedom you
gave me to function so comfortably.

Respectfully submitted,
Helen Fitch,

1985 May Day Coordinator.

July 17th, 1985

1985 Mav Dav Hudaet

Exnendztures
Labour

$ 7, 785.90

City Eguipment

$ 295. 30

Material/Supplies

$

5,997.52

Major Items

Flat Materials

—

Fashion Show

—

Warehouse
Dance

487.00
00
$ 768.75
$ 2, 850.00
$
$ 500

Contracted Services

$

10,419.87

$

24,498.59

Major Services

Helen Fitch

$

Parade

$
$
$ 800 . 00

Catering
Lighting/F.S.

5, 312.50

2,033.40
335.00

TOTAL

Revenue

Coquitlam Area Fine Arts

$ 100.00

Dance

$

2,418.71

Fashion Show

$

1,627.85

Concession
TOTA1,.

$ 71.96

$ 4, 218. 52

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given mandate to canvas your citizenry on the
feasability of transferring stewardship
of the May Day
Festival from municipal control to that of an independent
society, I wrote to community groups requesting time to
address their membership on said
matter. What follows is a
brief interpretation of the (responses)
reaction to our
question. At this point, I make no attempt to editorialize
basing my comments on notes made at the time of the
presentation.
While I spoke to many small groups, in the interest of
brevity I will present
Upon a

the views of four rather large and

prominent communi ty groups.

TOASTNISTRESSES OF PORT COQUITLAN

They have been actively involved in judging responsibilities
re Nay Day Parade. They present an enthusiastic demeanor in
regard to Nay Day, yet the general tone of discussion
was
negative in regards to formation of a Society, they percieved
the city sponsorship as focuses and non-political in its most
literal sense. Thay seemed fearful of fund raising lobby
groups controlling events and public membership inhibited
by
cliques. One member pointed out that the pitt Neadows
Festive Committee is chaired by the Nayor and private

enterprise is solicited for the necessary funds to host such
The municipality does not finance this
festival. The presence
of the
as Chairman of a group
of volunteers was, in her words,Nayor
"neutral and
organizationally efficient and less complicated'. Somehow
city involvement at this level
was again viewed as unbiased
and non-commercial. A few members stated that they would not
hesitate to work with the present Nay Day structure but would
be less inc'ined to do so with a society.
an occasion,

There was an obvious spoken inherent fear of business or

civic clubs taking control of this festival and turning it
into a self serving "raucous affair" whereby
would be less of a priority than making money.children/family
There
however, two members who believed that well considered were,
laws of a society should clearly define the feelings of bythe
citizenry. They were not afraid of a Society.
In review, this association favoured continued sponsorship of
the Nay DAy Festival by the City.
KINSNEN

Initially, in the spirit of levity I presume, the Kinsmen
suggested cancelling Nay Day and to focus on their faltering
July 1st activities. It became obvious then that community
civic power may be splintered as many groups have their very
specific vested interests, Kinsmen admit, as witnessed in
their annual report, that their July 1st endeavors are not

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meeting with success and was at that time *(Feb 1895) subject
to possible cancellation. Even though they have participated
in Nay Day for many years, many members felt July 1st as a
national holiday was more important to the community,
Some
held the view that societies were cumbersome. They did not,
however, express the cautious views of other groups regarding
commercialization of Nay Day. Nembership were of many minds
regarding a society — there seemed to be no definate

reaction.
neonle
unfamiliar with ~t tradition of ~Na ~Da ~l e e was more
concern exnressed re the Qu~l 1sS event ~an jew strident
voices.
Kinsmen reoresent new ~fes in ~te ~omm ~nit

P.C A.A.A.

Because of an ongoing relationship with the City, a
relationship of obvious complexity, I feel reticent in over
generalizing the Triple A's response to our question. They
do know that their All Sports Winter Carnival was not held in
1984. We do know that a Basebal.l Tournament was scheduled
for the same weekend as Nay Day 1985. This date was
undoubtedly selected as a matter of convenience yet it is
that clearly shows the vested interests of one group within
a community as compared to the whole. At the time I
attempted to liaison with the Softball people, of the opinion
that the two events could be run in conjunction with each
other, co-operatively not competitively. Criticism if Nay
Day was duly noted and responded to.
In addressing the
P.C.A.A.A. I was aware that the Association is composed of a
number of amatuer sports groups. Bearing in mind that all
have dissimiliar fiscal requirements, it may be that
individual clubs would be interested in working independently
with Nay Day. In fact at a later meeting with one such
group, that assumption proved to be wll founded . This group
did not want any society regardless of components they
wanted continuous City sponsorship based on the fact that
they felt the City would be nore attuned to the children of
—

the area.
NOTE:

At this point,

the Nay Day office has received correspondence

from P.C.A.A.A. announcing their willingness to discuss the
formation of a Society, I must point out that outstanding
resource person in this area would be the P.C.A.A.A.
treasurer Jean Day. I have attached her 1982 report as Nay
Day co-ordinator for your re-evaluation. Personally, I do
not see the success of Nay day dependent upon the P.C.A.A.A.

involvement.

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BOY

SCOUTS- GIRL GUIDES

I feel safe in saying that this group supports continued
City
sponsorship activities as children/family
are of paramount
concern from their viewpoint not a surprising
revelation
considering their mandate. If the community theme
changes
radically to faster paced commercial focus, they could
not
see a participating role for Boy Scouts.
Ciglg Grouus Presentlv Involved in ~Ma ~Da Events
Jobs Daughters
Creative Community Services Assn
Army Cadets
Toastmistresses
Sea Cadets
Elementary Schools
Elks Lodge
George Pearkes Jr. Secondary
Kinsmen
Wilson Centre Members
Coquitlam Breakers
—

Notes:
A

copy of the Societies Act has been obtained and is in the

Nay Day office files.

~n Summation:

Based on two years of experience re May Day involving
countless conversations and meetings
community groups,
please let me assure you that the vastwith
number of people are
very content with your stewardship of said event. While the
present structure demands re-evaluation
people seem to
believe in the authority the City maintains.
The line of
command if you wish, is simple and clear, i.e. Coordinator,
Parks and Recreation Committee, Nayor.
Societies are
subject to rules and regulations, splintered
directorships,
interest groups - all areas of concern to seasoned
workers. On the other hand, with unified leadershipcommunity
can be
daring, progressive and creative. As fund-raising must
be an
integral aspect of such an association they must strike out
into the private sector for support. Your child orientated
groups are feaful of such commercialization as costs
events are paramount in their eyes. What you have nowforis a
working structure that has met with some success.
Accountability is intact. An ever increasing
number
community groups are now involved in May Day. If youofwish to
divest yourselves of fiscal sponsorship, do so, but you must
provide the leadership a

transitior. would demand.

JU

1.

Port Moody Golden Spikes Day — a
assume responsibility
for staging society; directors

specified events; no

paid coordinator.

Pitt Meadows Parade
family festival.
3.

—

volunteer association; low key

Coquitlam Festival — volunteer association
in first year;
work in conjunction with All
Saints Church Festival
Committee; received initial
funding grant of $ 6,000.00
from City.

Hyack Festival
maintain events
culminating in twosociety;
week festival in June. year-round
Have paid
manager and office staff year-round.
«Details re costing forthcoming for Council
preser;tation.
I will be prepared to answer
questions at open Council
Nonday, July 22nd.

4.

—

Respectfully submitted,

Helen Fitch,

1985 May Day Coordinator.

July 17th, 1985