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COQUITIAN

Committee

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Entertainment
Opening Ceremonies
Antique Cars

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Security Tenders
Ceiling Food Service Area
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City

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4. Other Business
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1. Minutes of the previous meeting.

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2. Home and Trade Fair

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Thursday, April 18, 1991

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ECONOMIC DEVEIOPMENT COPWITIEE AGENDA

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TEE CORPORATION OF TEE CI1T OF PORT

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THE CORPORATION OF THE CITY OF PORT COOUITLAN
ECONOMIC DEVELOPMENT CONN~ITTE

regular meeting of the Economic Development Committee was held in the 3nd
Floor meeting room on: Thursday, April 18, 1991 at 4:30 p.m.

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attendance were:
Alderman R. Talbot, Chairman
Alderman N. Thompson, Co-Chairman

Also in attendance were:

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Mr. C. Felip, Director of Community Planning
Donna Vyse, Junior Planner

Larry Wheeler, Parks and Recreation Department
Sub-Committees

Ike Degoer — Master of Ceremonies

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CONFIRMATION OF MINUTES:
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That the minutes of the meeting of the Economic Development Committee held
on Thursday, April 11„ 1991 be taken as zead and adopted.

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Recommended

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Carried
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Ann Pynenburg was unable to attend

the meeting. Discussion was held
regarding the clown and the cost of the clown which is 4200.00. Coastal
Insurance will sponsor the clown.

Opening Ceremonies:

Discussion was held regarding preparations: rental of dishes and a punch
Europe Bakery will be providing the
catering for sandwiches ard sweets.

bowl for serving refreshments.
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Ike De Boer advised that Bill Ledlin will decide on the scheduling for the
cars. We will require four cars inszde and a minimum of three cars outside
to drive from City Hall to the northside of Port Coquitlam snd to the
arena. It was also discussed that this would be at 5:00 p.m. on Friday,
May 24, 1991 and we would need an R.C.N.P. Police escort to go through

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Security Tendersl

Larry Wheeler has sent out the details to three security
companies. The
of security for the weekend will be approximately 8700.00.
The
company with the best price is Noble Security, they are
licenced, bonded
and they are monitored.

Ceiling — Food Service Area
Larry Wheeler advised that the cost of the ceiling will
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run around
81200.00. It was discussed that the cost would include
the purchase of two
artificial cherry trees and materials. Donna Vyse advised
that live
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trees
and plants were going to be loaned to us during the Home
omean
and
Trade
rae
Fair
by
A rt Knapp Garden Center and David Hunter
Garden Center. It vras also
discussed that we look into the cost of having artificial
floor in the food area to brighten up and finish the area. green turf on the
Signage

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City:
Larry Wheeler and Carlos Felip are going to meet vrith Ken
Friday
morning, April 19, 1991 to discuss and to study the signageNicol
for
the City
and the Arena.
The entrance signs for the City of Port Coquitlam were
discussed: There
are approximately 6 to 8 Welcome signs around
the
City.
small sign would
be designed to hang from the bottom of the Welcome sign toA advertise
upcoming events eg. Nay Day, Honle and Trade Fair. We will also be
using 4'
8'igns around the City.
Booth Set-upl

Discussion was held regarding the electric outlets for the

booth set-up.
Mr. Bannerman from Conventions Vnlimited was under the
impression
there would only one extra electrical outlet required which he had that
charge on his tender, but actually he was supposed to pri.ce out oneno
extra

outlet for each booth and the cost of that provision.

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Arena:

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Al derman Thompson discussed this item with Bryan Kirk
regarding the cost. of
!sing the Ronald NcDonald House and the ladder truck during
the Home and
Trade Fair and the result of this discussion was that
will
not cost the
Home and Trade Fair to use the house or ladder
truck during the weekend.

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Ike De Boer confirmed that it will cost 8150.00 for the sound
system.
independent Sound System with two microphones and a amplifier for
the

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weekend.

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It was discussed regarding having a theme: It was decided that our theme
would be "Come Grow with Us" and this phrase would be used on
all of our
advertising and discussion for the Home and Trade Fair and Economic
Development correspondence.

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The Economic Development Committee would like to see the
Riverwood Area
Cont.ol Plan and/or a model snd Dominion Triangle plans/sketches
the
City booth so that people can have a look at them during the Home for
and

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Trade Fair.
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Parks:
Carlos FelIP to discuss with Janna and Larry Wheeler regarding the use of
Bill Herbst for the City's booth areas for landscaping,
plant
demonstrations during the Home and Trade Fair.
Registrations:

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have 86 registrations paid, 4 complementary booths
approximately 2
or 3 more booths that may be coming. Following our adsandlast
weekend,
April 14, 1991, we have had 10 to 15 enquiries ith approximately
5 new
registrations being mailed out. We requested the Naple Ridge Chamber
of
Commerce IIIembership list. This should be arriving soon, we will
send
out
another letter of invitation to these people.
We

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At 5:50 p.m. the meeting adjourned
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Chairman

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Ike De Boer advised that he would look into
a tuxedo in blue
ue f vr
t h e Home and Trade Fair at a cost of between reserving
860.00 870.00.

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CITY OF PORT COQUITLAM FIRE DEPARTMENT

MEMO

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April 16, 1991
'f jil4i;.=:::-„:.=,'ROM: Carlos Felip, Director of Planning
Jon Baillie, Fire Chief
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SUBJECT: Home & Trade Fair for 1991
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The use of the Ronald McDonald House and the
Aerial Platform
(snorkel) at the Fair would be an excellent public
attraction.
There would be no problems with supplying the
apparatus.
The
problem will bs staffing.

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As all our budgets have been reduced, the
becomes a priority problem. Our department allocation of funds

will be bringing in
staff at extra cost to operate our booth inside
fair; the
overtime labour for a Fire Fighter is $ 340.00 for ann the
8
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would require two
labour cost for the fire fighters for each apparatus, bringing the

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$ 340. 00) .

two day engagement to $ 2,720,

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The Fire Department budget cannot absorb the cost of
inside
and outside
The Fire Department will be happyboth
to
support
the fair andlabour.
provide the
but the fair will have to
provide the financing forapparatus,
the fire

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dated April 8, 1991

vehicles.

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