CORPORATION OF THE CITY OF PORT

CQQ~

PARKS & RECREATION COMMIITEE
A meeting of the Parks & Recreation Comminee was held in the Parks 8r
Recreation Office on June 22, 1992.

In attendance were Alderman Mike Thompson and Alderman Michael Wright.
Also in attendance was Janna Taylor, Parks & Recreation Director, Larry J.
Wheeler, Recreation Manager/D puty Director and Pat Greer Recording Secretary.

Item No. 1

Proclamation for "PNE Days"
The Committee discussed the request, from the PNE, askir.g for
our participation in PNE days.

Recommendation:
To supply the PNE with some banners.

ItemNo 2

City Land at 2556/2568 Pitt River Road and & Church land at
2571 Pin River Road

The Committee discussed the memorandum, !'om the City
Treasurer/Deputy Administrator, regarding purchasing the
Church's property at 2571 Pitt River Road and selling them
property at 2556/2568 Pitt River Road.
R~commend~ti n:
That this piece of land is not an imperative addition to Reeve
Street Park.

Itein No. 3

The information on the invitation to brunch at Widgeon Marsh
was read.

Recommendation:
To receive this as information.
Item No. 4

—

The correspondence from Lidstone, Young, Anderson enclosed
regarding proposed agreement between the City and Toby
Russell Buckwell and Partners. The Committee deferred the
item until the next meeting until staff can research further
information.

PW!

II

Reeve Street Park Project Management

I

/!i!i

IiNI

Ill
tu
II1

IQ

=iIIWitl
t'igssll~ga~IRIIR
—

g jjj

~~

msalll

'i

JUN 2 2 1992

itgg!@II~
I@ul,
mam
slllm

l~
W5

gQ

IIII

I

I

Item No. 5

Implementation Stmtegies for High Priority Service Gbjectives

Ianna Taylor gave a verbal report on a service objective
workshop to be conducted by PERC. This workshop would
include the Parks & Recreation Director, the Recreation
Manager/Deputy Director, the Parks Superintendent and the
Program Staff.
RecommendaL!rn'o

receive this report as information.
Item No. 6

Eastern/Western Tennis Court Nets
The Committee discussed the ever increasing problem of
vandalism to the tennis nets in the City.

Recommendation:

To have the Parks Superintendent prepare a report on the
number of nets damaged and the replacement cost of these nets

Item No 7

1992 Dry Floor/Ice Season Timelines
This item was deferred to the next meeting.

Item No. 8

Request on the Possibghty of B.C. Cellular Locating a ceB sne in
Reeve Snuet Park.
The Committee discussed the letter from Robertson Kolbeins
Teevan Gallaher Associates on the possibility of B.C. CeBular
installing a tower (cell s!te) in Reeve Street Park.
R~cttnurtnud~i

That the Committee would not entertain the possibility of
locating a ceB site in Reeve Street Park.
Item No. 9

CPR's Request to have the Bathe Use of Lions Park

Ivy 26, 1992.

The Committee discussed the letter from CPR requesting the
entire use of Lions Park on luly 26, 1992 and the letter to the
Mayor & Council from Mike Famworth, MLA regarding this
request. Concern was expressed with the letter from Mike
Farnworth. Alderman Thompson will be contacting Mike
Famworth.

Recommendation:

To receive this report for information.
Catxind

/~cf
JUW 2 2 1992

~
-3-

Item No. 10

Park She No. 5 -

Janna Taylor gave a verbal report on her meeting with Lyle
Armstrong and Kevin Smith of Genstar.

Lany J. Wheeler gave a verbal report on a possible solution for
the facility at the Genstar park site ¹5.

Rcc~menda~i
To have staff expiore the concept of an arts and crait centre; in
regards to cost, funding, parking, road impact, public
transportation etc. and report back to the Committee.

~i

item No 11
The Committee discussed the ittformation Michael Wright
received from the PoCo Tennis Club.

Jkecommendation:

To invite Colin Beardmore, of the PoCo Tennis Club, to a Parks
dt Recreation Committee Meeting.

Cerned
.

ADJOU1VsMBNTt

(&~

92/04/30
A few notes as promised re the Poco tennis club.
We have closed our box number. Please wr ite us at 2121 Lamprey
Coquitlam VSC IK3.
Drive,
all Port
.
Concerns we have heard expressed in the past:
the word "club". It is perceived that we are a private group
1.
on will
publ .ic courts.
We became a society a few years ago t= be able to raise
funds from 643 and / or casino nights tc improve the facilities
Without the support c f the City we believe we will noi:
for
have to
be sLIvcessful in fund app1 icat ions. That is to say we what
we say
have an approved plan to apply for fund~ and develop
City support this opportunity
we
L!n fortunately, without
come by now.?
has been missed &lottery funds are much harder to members
and we
We advertise in local papers t= soli=it new
"club"
is
stores.
The
and
are now putting flyers in local schools
$
5
and
for
d=
so
can
junior
A
dmin.
wishes
t
whc
open tc anyone
a family for $ 0 a year. This fee basically covers BCTA
to create a
protection and the so= ial f =:d and drink we supply
"club"
private
a
Hardy
atmosphere.
family / community
share
We ar e still n t clear as to the reas n our prop =sal tc
down.
turned
was
house
Field
in the d evelopment c f a
it was =lear the
3. When ws attended the PEPIC report meet ing
In a
facilities.
existing
of
use
pr oposal was to maximize
d i scLIss 1 on with the consultant he admitted he was of the opinion
them on this and other points but
the cour ts were lit. I wrote tc Library's
copy? made no referenLe
the
the f ina 1 repel t (at least
't o OLII" P oints of clar if i =ation.
use of funds for all
4. Lights, we believe are still the optimum
run
them efficiently
To
not.
club
or
Poco,
in
tennis players
power hut with an
they could be put on a time clock in bethepressed
by anyone wishinp
external over ride button that could
fest
ively.
ef
1
am
uses
Coquit
system
the
is
This
to play.
Ff

ike,

.

~

!

New points.

have surveyed our membership and for the most part they prefer
not wish .to be part
the low key fr iendly family approach. They d=
would maximize
1
ights
Consequently,
club.
cl
icky
of an expensive
Nore
use of these facilities for the benefit of all residents.
real ize
and
the
and
learn
game
people could be encouraged to goin
For
and
mixed
play.
social
friendly,
had
from
ran
be
the fun that
erample in our social times the people that attend are required
30 minutes. With non organized pl ay often
to rotate and mix every
for people to obey the rules for
almost'ude
become
one has to
We

sharinp courts with others.

I heard of the meet ing re Pee ze Street development a I ittle to
library and
late to att. nd. I looked for notes on the at the
unable
to obtain
was
but
irn
department
reer
eat
popped into the
details.
There is a Nat ional tennis week planned for the 6th to 14th of
June. We would be pleased to discuss organizing a Joint venture
with the City to celebrate the first of these national events.
If a f ield house with toilets is t be built eventually, then
being able to access it, with others, would be f ine for the low
=

key group we appear

to be.

There appears to have develcped a feeling in the club that the
City is nnt supportive of tennis. I am sure this is not the case
and would very much like to sit down and work with the City to
make tennis a success and integral part of our social fabric.
For your in f o.

Colin Beardmore.
941 5642

JUN 2 2 1992

GffiCe

aj fir Ptugar — THE CiTY OF PORT COQUITLAM

2580 Shaughnessst Street.
Port Coquittam, B.C. V3C 2AS

Fax: 464-3524
Phone: 941-5411

June 1, 1992

Ms. Sandra Banister

President
Pacific National Exhibition
P.O. Box 69020
Vancouver, British Columbia
VSK 4W3
Dear Ms. Banister:

Thank you for your letter of May 20th, 1992 concerning the Pacific National Exhibition.
Enclosed is the proclamation declaring nPNE Days" in the City of Port Coquitlam.
The following matters raised in your letter have been referred to the City'3'PttdtsqrtWnW'meatier 3r
„.Conunittee" for consideration:
1.

Flag and Banner Program

2. B.C. Pavilion Showcases
3. Port Coquitlam and the PNE
4. ChaUenger Map Tours
1

trust this is satisfactory to you.

Yours sincerely,

Mayor Len Trabouiay
Encl.

N

221992

WHEREAS:

The PNE is a provincial crown corporatiot
for all British Columbians to gather and ce
accomplishments and the agricultural advan
Columbia;

WHEREAS:

All B.C. communities are participants in th
hosted by the Pacific National Exhibition;

AND WHEREAS:

The mandate of the Pacific National Exhib
encourage the panicipation of all British C
provincial Fau,

NOW THEREFORE I, Leonard M. Traboulay, Mayor of the Co
Port Coquitlam, DO HEREBY PROCLAIM
September 7, 1992 as

"PNE DAYS"

in the City of Port Coquitlam and urge all ct
1992 "PNE DAYS", and encourage aU resid
to become participants in theh annual provincial Fair.

L.M. Traboulay, Mayer

SOB P2Ibe Kf)e (QIIBBIT

JUN 2 7 1II97

I

Trill cis

=r2

~p. 1&'ti

urtrSPII P II E FRIPI PLRrIIIIIIB

Bi

Fdvredt fO"
9I

q+ - 5@ 02
Drh

wA E

~xfp Pacific National Exhibition
P.C, Box 65020. Vancouver, B.C. Cahede V5K 4W3 TelephOne: (604) 253-2311 Fax: f604) 251.7726
20tfh May, 1992

Mayor Len Traboulay,
City of Port Coquitlam,

2580 shaugnnessyStreet,
Port Coquitlan'i, BC,
VBC 2AB

Dear Mayor Traboulay,
~Pcific National Exhibition

Avavst2t - Seotember r 1992
Once again the Pacific National Exhibition is looking forward to making this year's Fair a highly successful event
to be participated in and enjoyed by people from all around the province of British Columbia. In keeping with
the provincial nature of the Fair, there are 6 number of ways in which you snd your municipality can be
involved, and enclose appropriate one-page program sheets for your action or for you to dirac! Io the
department concerned.
I

~P

Once again we are requesting flags and banners from communities throughout the province to decorate
the Pacific National Exhibition Grounds and surraunding streets during the Annual Fair,
2. Proclamation of PNE Oavs
Last year many municipalities responded favourabl r to our requesl to proclaim "PNE DAYS", We (ook
forward, once again, to being able to frame and proud'y display the proclamations in the BC Pavilion.
3. British Columbia Pavilian - Showcases
There are a number af good quality showcases around the Challenger Map where we a. 0 pleased to
display interesting artifacts or memorabilia connected with communities around the p.ovince,
4. Your Ccmmunitv and the PNE
The PNE is committed to programs involving people from sll over our beautiful province of British
Columbia, As well as those already mentioned, we enclose tformation nn some of the other programs.
I

5. Challenaer Mao Tours
We are pleased to ofter free tours, of the huge Challenger Relief Map ln ths BC Paviiion. These are
available by appointment year-round to small or large groups, and out.ol-town visitors are especially

welcome.
The PNE looks fcnvard to welcoming you and your community as participants in the 1992 Pacific National
Exhibition.

Yours truly,
Pacific National Exhibition

Sandra Banister
President

JUN 2 2 1992

tul'I ias "9.'

tf

F~

~4'acific htational Exhibition
Prop om
Slap & E

p,o, aox 69020, vancouver, B.c. canada v5K sws Telephone: (604! 253-2311 Fax: (604) 251-7726

Qace again we are requesting flags and banuers from communities throughout the province to decorate thc
Pacific National Exhibition Grounds and surrounding streets during the Annual Fait. Tbry were a great
success last year, and a source of crmmuaity pride, The flags in the streets gave a fcstivc lur, and those
around the Chaflenger Map were a most attractive enhancement. This year we are instituting additions(
plaques to identify the flags in p(acc.
Wc request your participation as follows
1,

Tv o (2) flat are required for each municipality,

2.

Size: Approrimcrcly 3'

6'lags

@

.:01=PI1 P II E FAIP, PLAIII'Ilt'I=

to be seat to

Community Flag Program
Pacific National Exhibition,
Box 69020,
Vancouver, BC, V5K 4W3

4.

Flags to arrive by 30th June, 1992, please.

5.

Flags will be returned only if rcqucsteti Qthcrwisc they vill be retaiaed for future use by thc PNE.

6.

Flags will be flown on Hastings Street and in the BC PavTiion during Fairtimc. The flags will remain yearround ia the BC Pavilion, aod plaques will give recognition to the muaicipalities whose flags are flocm.

7.

Same municipal flags have been retaioed from last year, io wiucb case a note has been made below and uo
further flags are required.
For further inforination, please phone Margatet Hyslop, Program Coordinator at 253.2311, local 241

THANK YOU FOR YOUR PARTICIPATION!
PLEASE VISIT THE PNE!

To: City of Port Coquitlam
We have 2 flags on hand, and will use these flags again. Many thanks(

JUN l. 2 1992

rf if'I

iae

'r-

Ij .: 8 PI'I P

I'I

E FBIFr Pl i4PS Ill fe

~&I Pacific National Exhibition
p.o. Box 69020, vancouver, B.c. canada vsK 4w3 Telephone: (604) 253-2311 Fax: (604) 251.7726

To: Ihe Mayors of all Municipalities lu British Columbia
For mare than eighty years, thc people of British Columbia have shared a special cxpcr(cncc, a tradition that
reaches into the hearts of everyone, everywhere in our province ... this is the PaciTic National Exhibition. lt's sa
annus! celebration of work and play snd Bfc in British Columbia, featuring s window to the world for the talent,
ardstry and culture that sre so much a part of our commun(tice.
This year's provincial Fair features a Ukrainian Showcase pavilion and more events snd activities than cvcr before
for the entire family.
Please join us m inviting visitors from around the world and encouraging your community's lovolvemect by
proclaiming August 21 thru September 7r 1992 as "PNE DAYS".
Belovr is a samp!c of warding for s Proclamation that you may wish to use, incorporating your own Icuerhesd,

We thank you for your co-operation and look fonvsrd to receiving s copy of your Proclamation before 1 August,
1992, in order that we msy frame it and display it with prldc in the HC Pavilion.

PRGCLAMATIQN
Whereas

Thc PNE is a provincial crown corporation founded to provide a
site for all British Columbians to gather and celebrate the
industries, the accomplishments and the agricultural advances that
are British Columbia,

AND Whereas

all B.C. cotnrnunities are participants in the annual provincial Fair
hosted by the Pacific National Exhibition,

AND Whereas

the mandate of the Pacigic National Exhibition is to seek and
encourage the participation of all British Columbians in their
provincial Fair,

Now, therefore, I

(your name), Mayor of

(muniopahty), do hereby pro(:laim
.
I urge all
(munlcipaliry)

August 21 - September 7, 1992 as vPNE DAYS" in
iz ns to support the 1992 sPNE DAYS", and encourage all residents of
become participants in their annual provincial Fair.

(municipality)

JUN 22 399Z

ilail

I

IS "SE

0,:Ib Pfl P I'I E FAIP PLiull'IIII:

::-'-"-'jiiiiii'sh',:e'o'i''ivcjc('ii'ir ii raN"::-.'.se(t)wc''sm":, ."'-:.:I

'Ibe PNE is putting togetner displays in the showcases round the Challenger Map, beneath the area where
through the BC Pavilion in tiie
the municipal flags are mounted. Several hundred thousand people pass
when the building is used for
the
year
course of the year, both at the time of the annual fair and during
is being refurbished and is
Pavilion
Tl.e
aixivities.
guided map tours, conferences, banquets and other
objects, artifacts,
in
acquiring
and'we
interested
are
theme.
regional
excellent exposure. We have a
interested
are
particularly
We
or
region.
a
municipality
represent
specifically
that
photographs, art or crafts
from
lend
ceramic
piece
us
a
in featuring the gggst1e that make a region. Por instance, if you were able to
some
personal
maybe
the
potter,
plus
of
a master potter, it would be interesting to have a photograph
i.iformation, or photographs or diagrams of the process of producing the pot. If you can help by lending
something, the following would apply:
Ynu would:
a)

lend objects for six months for display in your regional showcase, after which time we will be in touch
re changing the displays.

b)

high and vary in wicdt from 6'o O'. Therefore objects must flit
the showcases are 14'eep,
into this. We have flexiblc glass shelving to go inside die cases as need be,

c)

what they are. Objects
you will let us know by June 1st if you have objects to lend, and approximmely
must be delivered to the PNE by June 30th.

d)

provide us with a value for insurance purposes.

e)

provide us with information from which we can make captions and
signage.

3'"

We will;
a)

mount all displays (we have a designer on staff)

b)

insure all obje"ts while in our care (we senti you an insurance form
for completion).

c)

do all captioning and sihmage to ensure continuity and iheming for the

Contact;

exhibition.

BC Pavilion Showcascs (Attn. Margaret Hyslop)
Pacific National Exhibition,
P.O.Box 69020,
Vancouver, BC, VSK 4W3
Phone: 253-231.1 local 241
Fax: 251-7726

JUN 2 2 19(jc

'92 0:ID4PII P II E FAIP PLAIIIIIII

IIII OB

for puticipstion by British Col umbisns
There sre many ways in which Ihe Pacifi- National Exhibitioa creates opportunities
io the British Columbia Pavilion,
activities
community-based
the
from
Province.
Aparl
from sll corners of our beautiful
addi'oal
ways in which you aod your
some
below
we
list
programs,
Showcase
BC
md
the
Banners
th
utlb the Flags
community msy become inrylved.
1. Ycutn Ambgcsador Program
woman as their representatives
AT conununities throughout BC have been iavited to send s young man snd a young
their volunteer
peoples'chievements,
is
upon
young
emphasis
to tha Youth Ambassador Contest at tbe PNE. The
forward
to
welcoming
young people.
Ws
look
yow
ability.
and
public
speaking
work, community accomplishments
keel
ar
4I4)
spcmer
Darlcnc
I
tall
Jhnhrr
(Far

In~on

2. Arts & Cgg(B
su'sts from
around the province sre encouraged to enter the best of their arts aad cmfis for tbe fairtime
rom aroun
srlists
t
Auucteur
booklet is available
edubition. Dressmakers and aspiring models can take pert in our fashion shows. The Prim List
from the Arts Jk Crafts Depaltmen\.
(Far f cher Info-aden call Joyce Wons ac I c I 2SS)

3,

YYLuth Talent

encouragement of young amateur
The sole purpose of the Youth Talent Contest is the discovery, development snd
organization etc., msy stage s
school
club,
service
club.
civic
entertainers throughout British Columbia. Any
Memphis.
ia
Finals
be
sent
to
thc
will
Winner
Award
the
Gonad
snu
preliminary contest,
(Fo P~r mformadan call der Dcdch ar local 4IB)

-"r

~n1

"

«"

dv cil'!

J~

the 'Treasure Island'raft contest. They,
All elnmecury schools ia the province have received infomut ton about
Marshall's
Essay Contest. The PNE is the
Parade
the
euler
to
have
tbs
opportunity
also
sod tba high schools,
greatest place for kids!
hra has'r coercer call Bra~ Bmcsanl ar Iocal acl)
(For ymmrrclslam'eall Jo ce wo B lo ol zys and fer dn parade
S.

4-H Prosram

PNE Fair each year. We offer a
Over 1,000 members of lhe 4-H Club fram around the province aueud tbe
subsidized travel for the
provides
which
Foundation
provuzce-wide competition and sduunister the Norgsn
lhe business community.
well
is
supported
which
by
suction
sale,
the
4-H
is
program
competi.'ers. Hi-lite of the
(Fa:

~ur infonnadon call Pa llm'rycchah ar h col 2S4)

6. Anniversa~Reco~nnilion and Municioal "))gyg-"
know! Wa could: mark the occasioo with s speciai
If your municipality is celebrating s significan anniversary, let us
have
publicity handouts available for the public; have
your
memorabilia;
sign an tbe Challenger Map; showcase your
own Municipal Dsy with sll the attendsnl
ooe d y during tbe Fair (August 21 - September 7, 1992) earned ss &our
event
progrsmmieg. Just call ttsl
special
do
publicity; give rucognitioa v'ith on-grounlh amouncemenhu
Farrrll
locol
Sld)
ar
(Fa farJvr lnfonnadon call Gaylc

7. Apricultun
around the province io the agricultural section
The PNE provides the opportunity for hundreds of participants kern
fairgoers.
of
thousands
of the F ir, which in tum gives pleasure to hundreds of
ar
4
4
224)
Grycchah
Poullnc
(For f" nba I+ormador call

AV;.:„VOV..'C,~, nO!.":.-'".."I

'-

En'eourag'6:youi coaimun(fy".(o:hecbmclirivo[yid"

'dfnke

'sk: ip'e'cificlmembczs.,of'yo'ulr'corn'miiritiy: tu he'dcitake'sjiccific

pib)e'cr's';-",

rr — —

Su're'you'r.locaL'ncdwsPneP i'm(irrcaioststioc~. Live',fu11 Tniurmstinn shout the'invoke'emfnt

S
I

@NR

tif f~:pw'pic; snd'gfvc n'x'0'gnitioo

for'sw'a'r'd~'and:achie'voinoots-m lhg PNE.,

JUN 2 2 19gel

ILfll i32

'9

~

0 in .Pf

P,d

P II E FBIP PLBIS'tiff

I

~&I Pacific National Exhibition
F.O. Box 69020, Vancouver, B.C. Canada V5K 4W3 Tefephone. (604) 253-2311 Fax: (604) 251-7726

Planning A Vacation ???

QiiR 1K'(.n.
@Bj5ESF'1 P"'",::—:-:

'-';-„-'''=:;IÃ;.9~E5QB

nn vfvvvtvsf moving ply/orm tfsnt prvvirfns tfiv vstnivnfo nl

A lit over lliv entire province ot 300

mi /vs pvr liofsr.

T" 5 vsur ride (over what is considered to be the largest relief map in the world), provides an unobsfzucted
view of the geogmphical features of the Province of British Columbia from the coastal islands snd mountain
ranges, to the Interior valleys, to the eastern Rocky Mountains. The Paridc Ocean and thc numerous lakes,
rivers, streams and townsites throughout the province src easily (dao(if(able.
'Zhe Challenger Relief Map is a 40 year old, throe dimensional p(ece of British Columbia educational art. It
was designed and constructed by George and Robert A. Challenger over a seven year period from 1945- 1952,
pfvcficss Defer The msp was purcbimed in 1952 by the PNE, cnd was fimt rlisplayed during the 1954
Commonwealth Games
Locac'oni

B.C. Pavilion on the Pscigc National Exlubition grounds

tv/ofsncfi

1/4 (0.56 cm) pieces of 5r, (ndiv(dua()y cut, painted, and msembled on sheets ol plywood

Dimsnsionsi

23 metres

No,of pieces:

Approximately 1,000,000

Scale:

2.5 cm on map equals Lg km (1

25 snetrcs

1 mUe)

Vthos(chair Access(bio
Restaurant open for lunch and coffee
Free on-site parking
'Wasoi: Vifdtfr'rrange'd, by Debbie Pridi 253.2311:..

"'osi::: Free grfmp'and.d(VI((db) 'foursq

Map 1'oar: 2() snlrutos i P hour-''

"

"

JUN 2 2 3C()?

-'sngrfs'of

The City of Port Coquitlam

POMMITTE

COUNCIL COMMITTEE

JUN

I

MEMORANDUM

TO:

B. Kirk

FROM:

J. Maidand, City TreasurerDeputy Administrator

SUBJECI':

City Land 2556/2568 Pitt River Road
Church land 2571 Pitt River Road

DATE: June l2, l992

City Admtnssrator

Regyemsvamm taajnru

That Council authorize staff to negotiate for the above mentioned property.

Adventist church who own 4.2 acres on'
up for construction on 2
the north side of Pitt River Road, he said that they are gearing
their
property. I enquired
of
remainder
the
marketing
acres snd would be subdividing and
some of the City'
for
acres
4.2
their
ail
of
consider
swapping
into whetiter they would
3.46 acres on the south side of Pitt River.
I talk e d with a representative of the Seventh Day

He said that they would be willing to consider an offer from the City.
Approval of the recommendation would result in:

appraisals being done on both narceis

Engineering would prepare servicing estimates for both parcels
would have to put
a review of the funding available for any dollars dte City
from our DCCs.
come
wouid
funds
the
that
are
here
up. My initial thoughts
ie is
requirements
However, we will have to review other upcoming land
lands
other
well
as
as
site
this
there enough doilws in our DCCs to purchase
would be to use
we will have to buy in River IVood. The only other source
some of our Tax Saic funds.

RECEIVED AT:

~.V

sm

and, City Treasurer-

Adminisuator

JUN 2 7 I992

$ 199.

PL 9542

5

CHURCH PRCIPER

r

7Z

CITY GF PEART CZOUITLAM+
PRCIPERTY

;L~/

,;,ARUNCII AT WIDGEON tVJAgSH
Mr. 'Edwa'rd Moul, .Prqsident, The gature Trust of I3ritish Columbia and Mayor'o'rdon
ssr r'Ir
Campbell, Chairperrson, Gr'eater v'an'cquyer
Regiorial District invite you an'd y'our fanrily to
join'them for biunch at '0frrdgeori'MarsL Regional Park R'eserve

f i l/''u'&

to mark jom't ac'quisition ot this'roperty and tot'narJrt the organizations and people who
'have contributed to or pazticipatedjin preservmrg/'thrs out~aaridin'g era'mple of Greater
'
Vancouver s natural heritage.
.
'-",
';y
1 1

/,

i

Please RSVP to Ingrid Hoglund at 432-6392 by 26 June 1992. Parking pa=" and map enclosed.

'Ae ~cue'lltre

~~
~

z'seo am eo ri.eo~grra coAic4.r am cubi'LCe a eiaoe
ois cvgv a one cucy nxza'ii»

~/re ~ineo @4~+~
10.&0 am ur 1$.60+n

~emeneo Aaue Seen mad'S aeoeeo

de~oacdhiioonzcmeo-aZou

~u.kaor alienee

'UN
2 2 I992

56,

PCCO 4DHIN CLERK
86-15- 1662 15:
684 644,5482
bcnl III'.ilbuuHUUVir'A)tvuu0444: 0-10-00 '0:40;L)08TONB'OUNGANOER50

P. 81
004 044 0402).S lr 4

LIDSTONZ, YOUNG, ANDERSON
Msslsrsxs asotlc)toss

SSI

)%3 Oehtlee Sbeel

Yh)eue, S,C.
YST Scs
Te ~hone)IS)) 303-30)3

Thlecsples

)008 000.30N

Cele ~ eeh Nehan Slnert
Ses IZ)er, Ne)WS Squere
Yeebmvw. aC. YSZ3)II

Teushw a &see) 000 ress
Telemples lese) 00)84)e

BY TELECOPIER

Ju)e15, 3992
Ms. Ianna Taylor
Director of Parks and Recreation
City of Port Coqvltlem
2580 Sbaughnessy Street
Port Coquitlem, B.C.
V3C 2)))g

Dear Ianna:
Re:

Reeve Street Farh Developmeat

PIT3iect Management
Your File Nm 2038
Onr File h)o. 19-288

Further to our (etlcr of May 6, 'l 992 aad our telephone conversation

on Friday, we enclose
a further revised draft of tbe proposed letter agreement between the City
and Tohy Russell
Buckwcll 2nd Partners, regarding project n)anage)nant for Reeve Street Park

As per our discussion, we have revised the second to last paragraph nn the second
page of
the draft letter agreement to incorporate a new proposal for remuneration
for project
management serdccs.

We have not induded a Provision empowering the City to recover fees to be
paid to
Russell Buckwetl I'n the event that the amount of fees advanced exceeds 9% of the Tohy
construction costs. Such a provbion may be included if you foresee any risk thatfinsi
the
monthly payments will exceed the 9% ceiling.
Sincerely,

IiDSTONR, YOIJNG, ANDERSON

After fh)jA'Eflt

Grant Alutcrson
GA/5384
Bnc.

JUN 2 2 tutjy

684 94 i 5482
,8 -15-1P 2 15:52
Sri»TRY:t"tbs974UUisl'AX6993444

'-19-92:

19'40

PCCD AD»IN CLERK
ikiDSTUNEYOUNGsNDERSO

604 944 6402iir 2/ 4

(TO BB TYPED ON CITY OP PORT COOUITLAM LEI fBRHP~)

May 6, 1092

Toby Russeg Buckwoli fk Partners
Architects
1650 Aiberni Street
Vancouver, B.C.
VSG 181

Attention: Mr. Tom Annandaie, MA.I,B.C.

Dear Sir»;
Rei

Reeve Street Park Development

Froj»ct Msaagomont

Purther to our discussions on your proposal to provide project management
services to the
Chy of Fort Coquitlain for the development of Reeve Street Park„ this
letter
sets out the
arrangement which I um prepared to recommend to City Councih
terms in thi» letter, please execute both copies of this letter in the If your ihm accepts the
them to me, I will then request thai Council adopt a resolution space provided snd return
snd on approval will return one copy of this lener, executed authorizing thc sgreomcnt
on bobslf of the City,
Toby R11»sell Buckwsll 40 Partners will provide the fogowlng
management services
with regard to the,grat pbsstt of development of Reeve Streetproject
Pc 'k in accnrdancc with the
development concept endorsed by Council at its
meeting of
1.

Project Scheduling

Preparation of a master project schedule; monitoring of enntractors'rogress;
revision
of schedule as accessary.
2,

Proj cct Cost Control

Preparadon nf a master project cost control schedule; monitoring of costs ss
incurred;
revision of schedule ss necessary.
Consultant Retention
IdentiTication, recommendation and engagement (with the Chy's
conmrrencc) of all
consnluuits including surveyor», design engineers,
gootcchnical enginccrs, soll

JUN 2 2 19Ij2

684 844 6482
8 -15-1 2 16:Sr
SLNI'WY't4t666l74v0¹FAx8883444: 8" 16 82

CLERK

POCO 4ONIN
'6!41 iLIDsToNEYQL'NQNOBso

P. 83
604 844 6402l¹ 3/ 4

mp
4, concrete testing consultants
roafmg lnspecttng
and all other consultants as necessary
for the first phase of the project. consult ts
Payment of consultants'ees and disbursements
wBI bee the
e resporsu
rcsponsibiil'ity of Toby
Russell Buckwell dc Partners.
by
4.

Pmject Coordination
Coordination of cansulthtg services and
regulatory agencies. Management of
consultants'ervices, Coordination of
the advice and directives of utgities and
regulatory agencies includhtg B.C. Hydra,
Ministry of Transportatloa and Hi~!Pwa
Minlsuy of Environment
aud Pish and Wildlife.

5.

Tendering Services

6,

Preparation of tender documents for approval
by the Ority; advertising;
bklders* intp!irles and issuance
to
of addenda; opening and review ofreplies
tenders.
recommcndatlon uf tender'wards to the City,
Construction Admitdstratian
Provisian of architectural, lan@Scape and
eagineering supervision of the entire project;
certiftcation of progress payments to cont'actors;
reporting on ro'ect corn l
paymcut of holdback.

7.

Commiad anil Supervision

Supervision of the cotumissh!ning of the
buildings and services ln eac h h ase
project,
of t h e
p

The anticipated time-frame for the
project is from
y,,1992 t o Seeptem ber, 1 995, however
mana
management services will be provided forMa,
p roject
j
the
emire first pphase
ase o f ti !e project
whatever its duret!On,

',

Rem
r
muneration
for praject management
consulti'ng sservices, shel. not exceed 998 services, including aU fees an d d'is ursements and
of the constructian costs of the
construction and development contractors,
project as aid to
Subject to the
'm
e pravided on an hal!rly basis mthabove
Ihe principal charged at
$ 8500 per h our, senior technicians
at
hour, Disbursements shaB be charged$ 65.00 per hour and Junior technicians at $ 50.00 per
er
at cast.
Ail project management servlccs shall
be
mOnth and shali be paid by the City withininvoiced to the City at the end of each calendar
21 days af receipt sub'
and acc ep tance of the servi
services provided. if in the opirdou of jec ro th e Q'tys review
the Director of Parks
R
r
Recreation, acting reasonably, fees and
disbursements ior
or project
ro'ect management s rvices and
arc
construction costs, the Director may withhold
8af thcc amoum of any 2nd al! invoices
paymem of u to 1rg
unt1 substantial camp
'on
care I8 ti of t h 8 project.

JUN 2 "'992

884 944 5482
86 — 1S-1992 1S:58
SENT'BY:fN68874008fAX6883444: 6-16-02

'6'4l

PCCO 4ONIN CLERK
'LID6TDNEYOUNGANDER80

P. 84
804 844 6402'9 4/ 4

Your Grm will report to the City through the Director of parks and Recreation
and wig
receive instrucdons as required from the Director. Attendance at Conned
and Committee
meetings is excluded from this agreement end wIII he billable at your usual
hourly rates.

The project manager and prlncipall contact, with the City wiII be Tom Annandale.
personoel wol include Judith Reeve, Michael Barnes and Wai.gue Louie. In the Support
event that
Tom Anoandale becomes unavailable to provide project
services, the City may
management
ternunatc this arrangement upon 10 days'otice in wTIting, upon payment
of any
outstanding remuneration.
Wc look Forward to working vdtb you. Please call if you have any concerns
regarding the
content oF this letter,

Sincerely,

Sauna Taylor
Director of Parks and Recreation

THE CORPORATE SEAL of the
CITY OF PORT COQUXXLAM was

hereunto affixed in the
presence of:

Mayor - Len Traboulay

Clerk - Susan Rauh

Executed on behalf of TOBY
RUSSELL BUCKWELL 4k PARTNERS
)

Authonzed Stgnatoty

)

)

Audtorized Signatory

OA/5243

JUN 22 1992

)

Profetxtonet Rnvlre cmental
Recrcetton Consultenu Ltd.
R0650 130ttt Street
Surrey, R.G. Yssr 7X4
sulelutonc: (604) 596-4433
Fax: (6043 556.4473

PIRt
june 16th, 1992

janna K. Taylor
Director of Parks and Recreation
2253 Leigh Square
Port Coquitlam, BC
V3C 3BS

Dear ianna.
Re:

Implemenation Strategies for High Priority Service tDbjectives

Further to our discussions, am writing to suggest a two step approach to the above
initiative.
I

Step ¹1 - STAFf WORKSHOP
suggest a one day workshop with all Departmental stai'f at and above
the supervisory level. The workshop would:
I

- review priority service objectives in the Plan
- focus on rhe highest priority ones and brainstorm

possible ways of achieving them
- develop some of the brainstormed ideas

At the end of the workshop, each idea worthy of merit would be
assigned to one staR person interested in implementing it. I would
plan for and facilitate the workshop.

.....page 2

y/UN k
ZOd

F 10

'983e5

Bt VV 965 509

95: 6 l

9 1-90-Z661

jYbd

Step 82 - REPORT TO PARKS AND RECREATIOhl
COMMITTEE OF COUNCIL

of

responsibility
One senior staff person would be assigned the for
submission to
workshop
the
ff1
of
Step
results
writing up the
Comthe Committee, would present the report personally at a
I

mittee meeting.
The total for PERC's involvement in this process

would not exceed $ 1,400.00.

Should this proposal merit furthe'r discussion, please
further.
I

do not hesitate to contact me

would be available for the Step III workshop anytime

.

after July 20th.

6rian L. Johnston
President
8LJ:vjw

sod a IO

c) sr 965 s09

JUN o r']ggp

05 a I 9 I-90-866 I
i

ciry oppaRTcoqU
PBFITS 4, R

ecreation Dept

JUN 15 tgg2
FiLE ii

June 11,

1992

iiULh4

IRKTG
IROoBEIRTSOolM
KOOILISEIIIMS

'ii'EEVAIM
GAILILAHEIR

ASSOoCIIATES
CONSULTING ENGINEERS

Janna Taylor

Ms .

Parks and Recreation Director

City of Port Coquitlam
2253 Leigh Square
Port Coquitlam, B.C.
V3C 3BB

Dear Ms. Taylor:
Bruce McCallum met with your recently to discuss the
locating a cell site on the former
possibility of B.C. Cellular
Port Coquitlam du,«p site which we understand will eventually become

Our Mr.
a

park.

approximately one
Cellular requires space to erect a tower
approximately
building
hundred and forty feet high and an equipment
power source.
hundred
two
amp
and
a
feet
four
twenty
twelve feet by
The building is unmanned and is generally inspected and maintained

B. C.

approximately once a month.
We would appreciate the opportunity to meet with you in the near
future to discuss this project further and are available at your
convenience.
Please contact me at 736-4344.
Yours very truly,
ROBERTSON KOLBEINS TEEVAN GALLAHER ASSOCIATES

Carter
Project Manager
R. A.

RAC: yv

cc

3

J. EIamner

—

B. C.

Cellular

JUN 22 1992
RQBE RTsoN KGLBEINs TEEvAN GALLAHER AssoclATEs 19I 3

vl «TH Avi vANcoUYER,

BR

I LIB H coLUMBIA cANADA vm 1MB TELEPHQNE IBOA) 73B «3«A FAx IBOR] 733 323

56-1C-1892 14I 18

684 844 6462

P. 81

PCCC FtDIIIN CLERK

6ulle 355 -2756 iouuheed Rlghurey

iten Coouldem Br Iden Columbia V385Y3
ill(864/3445ICI Rtx(554)844 5130

4 5 Yetnln

nunenrrmdenl
uanoouwr pAwn
Irosrxnslll cshtxfs

4 5 Saheon
owtuIY euprmnnnenl
Irsavx nsd csnlxls

vz
May

Cdt. S

W
~~
~L Q L 5 tv
/
Q

lltth, I892.

\

Trnbaulay,
City of Port Coquiilam,
Mayor L.

G

4I,4+ Fain

&~~~&-

Bhallghl'leaky Btt esL I

PORT CQBQITLRM.

ratfouiay I
CP Rail, in the Port Coquitlam area„has decided t'o
hold 6 PAMILY DAY picnic on Sunday, Jul.y Bdrthx 1992
To this end, we have r oserved 6 portion O'Y L ion '
Parll for thart day,
f'irst to
The pur pose of'y letter to you is tulof'old
July 20 — 2* be declared
request that Lhe week
Rail wacko'f such st I"'atqLIest 18 grarltecl wnI
propose to place 8 large banner acros&» Ltte Bhaughnestsy
Dear Maya I'

~

—

of'CP

Street overpass.

~

f'r

tho'rttxr e Lictn's Park for
Qur second request is
July 2lkth. He were able Lo reserve only ths cooking
Ye
in the
facilities of the park. As we expert somewhsr
neighbour hood of 2CCC peoplet just having one small
cornsr of the park would not be suf'I'icient.
assiotanre you rare give us as gored Corporate

Any
cit
inane of Port Coquitlam and as a medor contribu'tor
be mort appreciated.

to the community„elould
Yours very truly
„

rr

I

POY

I

Mr.

t Coqui tlant Ci ty Counril
M.

Parnsworth
JUN 2 7 1992
I
I

~

86-22-1992 11r49

684 944 6482

41YS 4

Mlcheel I ernrucnh, MI,Luh
(Pnn Ceqummn)
Leulelellve Bulldlnse
Vlctorle, B.C,
VSY IX4

Telepntne (604) 356.1019

P. 81

POCO ADFIIN CLERK

ep4

Cenetltuency Once:
3557 Sheuohneeey Street
Port Cooulttnm, B.C.
V3C 3Q3
thfephone: (904) 941.400i

Fnonnce or~0

'001( ooL

June l2, 1992

Mayor Len Trabou)ay and Counci'1

City of Port Coqultlam
25RQ

Shaughnessy Street

Port Coqult'1am, Rritish Columb1a
VSC 2AR

Dear Mayor and Coonci 1:

l have rece1ved a copy of J.L. Fortin'5 May lr)th letter to you
requeetlng July 20-26 be deS1gnated "Cp Rail Meeku and that the
entirety of Lion'3 Park be reserved for CP RS11's Family Day Picnic.
l fully support this request and bel1eve 1t would be a f1ne
recogn1tion of the role CP Ra11 plays in our commun1ty.

Mike Farnworth, MLA

Port Coquitlam

MF/dl