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THE CORPORATIOH

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A meeting of the Audit
Committee was held in th
D iunb r22ndat430p.m

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III 51
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PORT COQOITIRIH

AUDIT COMMITTEE

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OF THE CITT OF

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In attendance were
Ahlennann B.. Stewart,
ewatt, Alderman M. Gates
Maitlarrd.
and

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City Treasurer J.

ITEMS DISCUSSED:

The Coinmittee discussed
the budg et report
re ort (d'.
Noveniber l988.
(& istributed
separately)

for the month of

OPERATING BUDGETS
Tl'ie Committee noted
that all departments are
o eratin w'
o all ih'
d
CAPITAL B UDGETS
The Conunittee reviewed
the attached costin re
are or are nearing
orts o
completio n.
City Hall . The Connnittee

T

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' reviewed the
' costin an I
d uruig t ie meetui
that fu!ids
ocated to this project. from our 1988 Surplus or
.

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b

p nen rs now 95% complete and is

d WANGh
have given us (at no
additional charge,'rou hl
dd'' all d
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schedule and on schedule all
regarding costs.
d pa oil,,
ral I dger, job costing, Softw
g

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finally

accounts payable an&1

property
The Committee again
the idea of buildin u
inaeintenance of our discussed
res
'ties
facilities
'th .some thought
wit
onp I p a at
towards ch
foof
oo
or t I ie special items such
project will be on the work
as roof
oo replacemerit.
r
program
ram oof l989 and will result
Council.
in some further reportsThis
to

c.c.

Mayor & Al&lennen
B. Kirk
T. Chong
J. Taylor
R. Freeman

DEC 2 2 f988

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Estimated
Final

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At

time of

By-law

Nov

38/88

CITY HALL PROJECT
l%1%11@1

%IIIINY

llhl IS sat
its i ia tsl

Interest during construction

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From
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fft II IIEN,
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51j118f

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Surplus funds

$ 3,888,888
8

$ 3,888,888

8

8

119I888
166IZ95

~wail1

119,888

$ 3,888,888

Total funds

$3

888 888

$ 3 119 888

$ 3 Z85 295

Expendttur eel
Construction

$ 2,534,138

$ 2,858,788

$ 2,988,888

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Source of Funds:
Tax Sale Reserve

Architect fees
Utility relocations
Temporary office costs
Furniture

78,526
117,488
95,888
188,888
74,936
$ 3,888,888

89,585
185,798
81,263

98,888
89,585
185,798
188,888

8
$ 3,231,48Z

8
$ 3,78S,295

Source af FundsTax Sale Reserve
Inter est during construction
Fram Surplus funds

$ 758,888

$ 758,888

$ 758,888

Total funds

Contingency

Total costs

86,ZZ4

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PROJECT

29,758

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$ 758,888

$ 779,758

$ 787,758

$ 454,888

$ 379,833

$ 495,888

ExpendituresHardwar e

Saf tware

Training

111 11

0'ther

Total costs

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32,758

8

II

II

218,888
Z9,888
57,888
$ 758,888

122,824
8, 516

9,218

$ 519,583

218,888
22,588
58,888
$ 777,588

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