THE CORPORATION OF THE CITY OF PORT COQUITLAM C ¢ UJ Ny C | [

MEMORANDUM JUN 16 1980

TO: Mayor and Council June 12th, 1980

FROM: Public Works Committee

Report from the Public Works Committee Meeting held Wednesday,
June lith, 1980

IN ATTENDANCE: Alderman E.W. Mabbett

Alderman L.M. Traboulay
F.E. Peters, P. Eng., City Engineer

ITEM I

Re: Tenders for Dyke Pump Stations

: Tenders for the construction of pumping stations
at Harbour Street and Dominion Avenue have now closed and
only two tenders were received although about ten contractors
took out contract decuments. The tenders are as follows:

1. Doyle Construction ~ $294,870.00
2. 4H.B. Contracting - $308,788.00

The lowest tender is about $110,000.00 more than
what we had allowed for in our original estimate. There
seemed to be several reasons for this. In the first place,
in checking with the contractors who did not bid on the
project, it appears that they felt that the project was too
small to be worth their while. Those that did bid no doubt
set the value of the bid high enough to make it worth their
while. Secondly, it appears that when the initial estimate
was done by Crippen Engineering, they did not allow enough of
an increase to cover the large jump in prices between 1979
and 1980. Thirdly, Crippen's estimate did not allow for B.C.
Hydro's costs of keeping the old pumping stations operational.»
It turns out that we need approximately $15,000.00 worth of
transformer platforms and transformers in order to satisfy
B.C. Hydro and to allow our old pumping stations to remain
Operational. Fourthly, there is a contingency allowance of
$20,000.00 in each of the bids which would only be spent if
additional work was required during the construction and
authorized by the City. ‘There are other smaller items which
Crippen did not include in their estimate and which we feel
should be included with the construction which have also
increased the price somewhat. As a result of all these things
the City is faced with a cost of about $110,000.00 which was
not budgeted.

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