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CORPORATION OF THE CITY OF PORT COQIRTLAM

THE CORPORATION OF THE CITY OF PORT COQUITLAM

AUDIT COMMITTEE

meeting of the Audit Committee was held in the office of the City
Treasurer on May 17th at 4t30 p.m.

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In attendance were Aldermen B . Stewart, Alder'man G. Laking and Cit
Treasurer J. Maitland.
ITEMS DISCUSSED:

The Committee discussed the budget report (distributed separately)
for
the month of April 1988.

Operating budgets

The Committee noted that all departments seem to be
within budget with minor variances but overall withinoperating
budget.
The Committee did have some questions on individual items within

the statement:

rentals at Hyde Creek, PoCo Rec Centre and at the
Library are substantially less than expected and the
Committee discussed that reporting of the usage of the
rooms should be made according to the use, so that Council
can have some idea of the amount of free or subsidized
rental which is given. The Treasurer commented that this
type of information can be expected with the new
recreation programs to be implemented on the computer
scheduled for late this fall,
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Amounts spent on the maintenance accounts for parking lots
both in the public works and parks areas are all
than last years history shows and the Committee ishigher
requesting information on this from the Engineer.
The amount spent on our municipal dump

site is 85,000 and
the Committee is requesting information as to what work
was done at the dump.

Continued Page 2.

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Audit Committee Page 2

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The Committee also discussed the

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idea of building up reserves for the
special maintenance of our facilities with some thought towards charging
the individual buildings on perhaps a rate per square foot for the
special items such as roof replacement.

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NEXT MEETING:

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The next scheduled meeting of the Audit Committee will be on Tuesday,
June 14th at 4130 p.m.

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ADJOURNMENTI

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At 5:45 p.m. the meeting adjourned.

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Mayor & Aldermen
B. Kirk
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T. Chong
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J. Taylor

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R. Freeman

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