THE CORPOPATION OF

T:E CITY OF POFT COQUITLAM

PARKS AND RECREATION COMMITTEE

of the parks 4 Recreation Committee was held in the
Port Coquitlam Recreation Office on April 4th, 1984,
at 4:00 p.m.
In attendance were Alderman Farnworth, Aldezman Keryluk, Alderman
Stewazt and Alderman Gates.
Also in attendance was K. Janna Taylor, Parks 8 Recreation Director.
A meeting

CONFIRMATION OF MINUTES

That the minutes of the meeting of the Parks 8 Recreation held on

Wednesday, March 28th, 1984, be taken as read and adopted.

Item No.

1

May Day

Janna Taylor gave an update on May Day. She stated
that things are moving along well. The Chamber of
Commerce will now be hosting the small reception for
the choosing of the May Queen and the Princesses.
There had been some confusion as to whether the
Chamber of Commerce was going to host this event
and a meeting was held with the Mayor, Diane
Warfield, Janna Taylor, Aldezman Gates and Alderman
Farnworth on Friday, March 30th, at which time it
was indicated that the Chamber did wish to host the
reception. The reception will take place at the
Terry Fox Library on April 12th at 7:00 p.m.
Recommended:

Report by K. Janna Taylor received for information.
CARRIED

Item No. 2

Reeve Street Soccer Field

Janna Taylor went over the prelisinazy drawings
and indicated that the final drawings would be due
next week. When the final drawings were received,
the City works crews would proceed with the con-

struction.

Recommended:

That the report be received for infor..ation.
CARRIED
4
AVR

eegf)

Continued.gg

Item No. 3 Genstar - Park Sites
Janna Taylor went over the attached list of park
sites and indicated on the map where they were
and also what was going into each park site.
department has hired a landscape architect to The
over the park sites and look into the cost of go
the
requirements in order that the city will have
accurate costing of each park site.
centred around park site No. 5 where Discussion
originally
the city had, thought that a swimming pool
should
be included in this park site. As can be seen
from the attached report, Genstaz would be
prepared to contribute $ 400,000 toward this park
site if the city built it within a certain
of time as laid out in the agreement. The period
Committee discussed the feasibility of having a
swimming pool in that area and it was felt that,
at this time, no decision should
as to what
facility (les) should be includedbeinmade
this
site due
to the fact that the kind of population density
and ages, etc., is, at this point in time, unknown.
At a later date, when the city has a better understanding of the demography of the area, then a
decision should be made as to what facility should
be included on the site. Zt was suggested that we
ask Genstar to give us a sum of money to be included
in our agreement rather than building a particular
facility in the park site.
Recommended:

That the report be received as presented by
Janna Taylor.
CARRIED
2. That park site No. 5 be left undeveloped at this
time and that Genstar be required to submit an
agreed upon dollar amount foz this particular
site and that this money be allocated. for future
development of site "5".
CARRIED
Concession Policy
1.

Item NO. 4

The Committee discussed the attached Concession

Policy and the letter from Minor Lacrosse in which
they requested that they be able to utilize all the
windows in the concession to sell booster items.
The Committee agreed that we should leave the policy
as is, due to the fact that if we allow them to use
all the windows, they then would start to request
the use of the concession equipment, etc. If they
Continued
APR

4 198

)

wish to sell booster items, they may do this from
the skate shop windows and not the concession area.
Recommended:

That the present policy remain as is and that if
the Minor Lacrosse
wishes to sell
booster booth items,Association
they may do this from the

skate shop window.

CARRIED

Ztem No.. 5

Beer Gardens
The following beer gardens were discussed for
the
1984 ball season and
was indicated that these
beer gardens are annual beer gardens and the same
as last year.

it

McLean Park

26th 4 27th - Firefighters Slowpitch Tournament2 days
June 8th, 9th, - Senior Women's Fastball
2 days
10th
May

—

July 6th, 7th, - PoCo Men's Fastball Tournament8th

2

days

July 13th, 14th,- Commercial Bears Fastball - 2 days
15th

July 27th, 28th,- M 4 R Sports Den Softball - 2 days

29th
Sept 1st, 2nd,
3rd

- Meridian Arms Fastball Club - 3
days

Thompson Park
May

21st

19th, 20th, - Senior Tournament (Znt. Baseball)

days
June 23rd 4 24th - Fraser Valley Rec League - 2 days
2

Recommended:

That the beer gardens be approved and that this item
be sent to Council for ratification.
CARRZED

Continued.
APR

Item No. 6

P.C.A.A.A.

Non-Residents
At the Committee meeting of Narch 28th, 1984, the
Committee had indicated that a report be sent to
Council not supporting the payment of grant money
to non-residents. Alderman Keryluk reported that
at the P.C.A.A.A. meeting
on Tuesday, April 3rd,
Bob Sutter had requested that he attend a Parks
Recreation Committee meeting to discuss the ques-a
tion of non-residents. The Committee also
discussed withdrawing the report to Council
until
we heard from Nr. Sutter.
—

Recommended:

l.
2.

That Nr. Sutter be invited to attend a Parks
a Recreation Committee meeting.
That the report to Council be withdrawn at
this time until Nr. Sutter has been heard.
CARRIED

ADJOURNMENT:

At 6:00 p.m. the meeting ad)ourned.

J. JPh~fuk, /

K

Janna Taylor, "

ecretary.

KJT/be

AP

Comparison of Costs and Ar.'.enities of

Park Sites in the Genstar Development

Genstar

Site 1 ~ 4.7 acres/1.88 hectacres
(City Site 1)
1.

Park benches

2.

Crushed rock pathway system

3.

Wild flower hydro seeding on
all slopes ~ 1:4.

4.

Water service hook-up at

in a mutually agreed upon
location.

central. location.
5. Flat areas to be grassed.
6. Eydro seeding, tree planting
and appropriate landscaping
of remaining areas.
7. Regrading as may be required
for engineering purposes.
Cost

Hot to exceed $ 70',000

(Excludes regrading)

$ 30,000

Site 2 ~ 6.83 acres/2.73 hectacres
(City Site 3)
1.

Regrading as may be required

2.

Wild flower hydro seeding of

3.

for engineering purposes.

1:4.
Hydro seeding of remaining
areas.
slopes

APR

()

39%

Genstar
4.

of 100 planted
with related shrubbery.
5. A picnic area complete with
tables and barbecue pits.
(City requested that this
be a covered area.)
6. A 50mm water service connection to property line.
7. One piece of children'
A minimum

14" caliper or larger trees

playground equipment.
8. Qenstar will contribute
$ 50,000 towards the construction of a 44 car parking
lot
and restroom facilities (provided the City undertakes to
complete the construction of
these facilitiis within one
(1) year from the date of
completion of'the above noted

items.
9. City wanted a double tennis
court located in this park
and this is not reflected in
Qenstar's cost.
Cost

Not to exceed 8400,000

(Excludes regrading)

8223,000

Comment:

Zt appears that the Qenstar site is somewhat larger than
what the City site was estimated
at.

Site 3 ~ 8.35 acres/3.34 hectacres
(City Site 2)

l.

multi-purpose
with a sand base of a size to
be determined on the basis of
site suitability given slope
conditions and limited working

soccer/
softball field, grass
fully sprinkled

A

areas.

APR ~4

lg

/

Cont '.no&i...

tennis courts. Please
Note the City placed the
tennis courts in site 2.
3. Regrading and landscaping
as required.
4. A water fountain.

2.

Genstar

Two

Cost

Not to exceed $ 300,000

(Includes regrading)

$ 317, 000

Comment:

an additional all weather
Initially the City requested diamond,
dressing rooms and
soccer field and a softball
have found out that
we
parking lot. However, since then,
fields and two
two
soccer
the site will not accommodate
to construct
not
permitted
are
we
softball diamonds. Also
lot.
parkina
have
a
nor
lines,
under
the
power
a building

Site 4 ~ 1 acre/.36 hectacres
(City Site 6)
1.

Genstar

Regrading and -berming as

required'or landscaping
purposes.
2. Hydro seeding.
3. Park benches.
4. One piece of children'
playground equipment.
5. A minimum of twenty
planted 14" caliper or
larger trees, plus related
shrubbery.
6. A, 20mm water service connection to property line.
Cost

Not to exceed

$ 30,000

(Includes regrading)

$ 28,000

Cont

Genstar

Site 5 ~ 2.38 acres/.95 hectacre
(City Site 4)
Genstar
1.

City build a swimming pool
and appurtenances and
Genstar covenants and agrees
to contribute $ 400,000 towards
the cost provided that certain
conditions are met, as outlined
in Genstar's agreement.
Cost

$ 400,000

l.

.25- metre outdoor swimming pool
simi.lar to the one located in
Eagle Ridge in the District of
Coquitlam.
2. Parking lot for 50 cars.
3. Requires a buffer (berm and

trees) .

Cost

$ 300,000

Summarv of Construction Costs

Site 1
Site 2
Sit@ 3
Site 4

30,000
223,600
317,000

Sit@ 5

70,000
400,000
300,000
30,000
400,000

Total

$ 1,200,000

$ $ 9$ ,600

2S,OOO

300,000

Continued.
AP

Recommendations:

1.

That in the cost for each park site, there be included
a minimum dollar amount, i.e. Site 1 not less than
$ 30,000 and not more than $ 70,000.

2.

That in the agreement, we tie the costs into 1984
dollars as suggested below:

l.

All dollar amounts in this Agreement are in "1984
dollars" based upon the Consumer Price Index for
horatio
Canada published by Statistics Canada under the
Statistics Act (Canada) being at
on April 1st,
1984.

the first day of July in each year after 1984 a
shall be deternined by comparing the consumer
- price index for April in that
year with the consumer
price index for April in the preceding year.
3. As of July 1st in every year after 1984 the parties
shall, by applying the ratio determined under Section
adjust all dollar amounts in this Agreement
remaining to be paid to the City and upon such
adjustment heing made, all sections containing
those dollar amounts shall be deemed amended
accordingly.
2.

On

March 12th, 1984
APR

4

4

CONCESSION POLICY

1.

2.

That the concession equipment, fryer, grill,

microwave oven, pop dispenser, juice dispenser.
coffeemakers, etc., may not be utilized by any
community groups.

That, during major functions such as winter
Carnival, Bantam Tournament. Old Timers Tournament, Figure Skating Festival, etc., that the
city operate the city concession, which would
include the selling of drinks, hamburgers and
fries. However, should a sponsoring organization wish to sell additional foods that the
city does not sell, such as pizzas, sandwiches,
etc., that this group be permitted to do so.
Furthermore. should the sponsoring group wish
to have space, that they be permitted to use
the other half of the concession not operated

by the city.

3.

That during the off-season when the concession
is closeR, that for major lacrosse tournaments,
etc., the sponsoring organization may be permitted to use the half of the concession space
not utilized by the city. However, the city
epxipment is not to be used.

January 25th, 1983
AP

35

1984 03 26
K, Janus Taylor
Parks h Becreation Director
2253 Leigh Square
Port Coquitlam, B.C.

Dear Janna:
rm: Concession use

Please be advised that we would like to use the Concession outlet in the
Port Coquitlam Arena lobby f'r some upcoming events. It will
be needed
on the dates and times as follows:
Opening Jamboree

April 26
April 27
April 28
April 29

11:00 p m,
9:00 p m
12:00 P.m - 10:00 p.m.
12:00 p.m.
9:00 p.m.

op" Styles

May 19
Nay 20

8:00 aim+ - 8:00 p,m.
8:00 a.m. -- 8:00 p.m.

Senior 'A'ame

June 9

6:00 porno

6:00 p.m.
6:00 p.m.

11 00 pem.

'Se would like the use of all the "windows" as we will also be
selling
booster booth items.

le realise there is a deposit required for the

of the keys
If you would advise us of the amount needed and safekeeping
when we could pick up the
key we «ill fullfill our obligation.
If you need any further information do not hesitate to contact me through

the mail or at home.

DarylA'er uist~~ Secretary

PoCo Minor Lacrosse
Box 332

941 6001