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THE CITY OF PORT COQUITLAM

MEMO

TO B. Kirk June 25, 1991
City Administrator

FROM: J. Maitland,
City Treasurer.

SUBJECT: 1990 Property taxes roil numbers 843036 & 843037

RECOMMENDATION:

That the City apply to the Minister of Municipal Affairs, under section 288 of the
Municipal Act to reimburse 1990 taxes on the above two tax roll numbers.

BACKGROUND & COMMENTS:

An error in the 1990 assessment roll has come to light in that the above properties were
added to our 1990 assessments twice. Unfortunately the B. C. Assessment Authority did
not locate the error until it was too late to correct the error via a supplementary correction.
Property taxes were therefore billed and paid twice on the properties. . |

Passage of the resolution will enable the City to refund the City portion of the above
mentioned taxes paid. In regards to the school taxes, [ have spoken to the Provincial
Government who receives all school taxes and they will follow the lead of the City in
making reimbursement to this company. | a

Attached is a copy of a letter received from the B. C. Assessment Authority regarding the
above. | |

The only method we have available to deal with this item is section 288 of the Municipal

Act which states in part that "the minister may from time to time confer on the council.

further powers for the management and disposal of municipal assets”.

To clarify what happened, the B. C. Assessment Authority made an error in adding in the
property twice on the assessment roll, Pitt Timber made two errors, the first in not
noticing that they received two assessment notices for the same property, and the second
in paying two tax bills for the same property. Regardless of the errors, the
recommendation is based on fairness, no taxpayer should have to pay twice for the same
property, and the only way this can come about is for the City to proceed as recommended.

adeata

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Attachment RECEIVE

JUN ¢ 4 1994

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