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THE CORPORATION OF THE CITY OF PORT COOOITLRIII

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COMMITI EE

A meeting of the Audit Comminee was held in the office of the City Treasurer on June 16th

at 4:30 p.m.
4

In attendance were Alderman 8. Stewart, Alderman G. Laki ng and City Treasurer J.
Mai tland.

ITEMS DISC USSED;

The Comlnittee discussed the budget repor't (distributed separatelyl for the month
1988.

of May

Operating budgets
The Contmittee noted that ail departments seem to be operating
within budget with minor variances but overall wi thin budget.
The Committee did have some questions on individual items within

t1ie statement:

Page 3 account ¹22128 which contains the legal costs associated with land
sales, the committee felt that an attempt should be made to budget for these
items with offsetting revenue to come from the proceeds of the land sales. The
Treasurer will note same in the 1989 budget ftle.

Page 4 account ¹22 158 the committee asked for a list of which memberships
are being paid by the City. The Treasurer will distribute separately.
Page 5 the comml'ttee asked for progress reports on the City Hall project and
the computer replacement, these will be distributed before the end of June.
Page 6 account 22218 Community Coordinator, the cost to date is 55¹b of

budget compared with 38% itl (987 to date, the Treasurer advised that we have
received a Provincial Grant for a witness program and the costs are corning
from this account and offset by the Provincial Grant,

Continued Page 2...

JUN 16 1988

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Page g the committee is requesting informatiott on the following accounts front
the Engineer:

22312 Mtce. of City Property
22335 Catch Basin Mtce.
22336 Culvert Mtce.

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each of these accounts indicate increased activity when compared to the same
time period n 19g7.
The Committee noted account ¹22354 which is partially entitled "Border
Lighting" and wondered if there is an arrangement with the District on sharing
of border lighting operating costs, and commented that we (or the District) are
duplicating servicesin some areas for border lighting and perhaps an
arrangement should be ntade.

Page l6 Cemeteries, the committee noted the substantial increase in operating
costs to date and will be requesting a report f,"om the Parks and Recreation
Director on same,
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Page 20 account 2291 7 Bedding Plants, the committee noted that we have not
budgeted for bedding plants but spent some costs on installing plants and will
be asking for a report note from the Parks and Recreation Director on where
the funds were spent.

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The next scheduled meeting of the Audit Committee will be on Tuesday,
July 5th at 4: 30
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AD JO URNMENT

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At5:45 pm. the meeting adjourned.
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c.c. - Mayor dt A!dermen
- B. tn'rk
- T. Chong
- J. Taylor
- R; Freeman

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