THE CORPORATION OF THE CITY OF PORT COQUITLAM
MEMORANDUM

TO: L.D. Pollock, November 24th, 1976
City Administrator

FROM: V.G. Borch, P. Eng.

Re: City Vehicles Taken Home

At the regular Council Meeting of November 22nd,
1976 Alderman Thompson requested a report on. "how many vehicles
«+e. now go home with employees". The following reports on
this request insofar as the Engineering Department is concerned.

The City Administrator prepared a report dated October
15th, 1971 stating that six Engineering Department employees used
City vehicles for City business during non~working hours for
potential emergency purposes. At the Council Meeting of October
18th, 1971 the following resolution was proposed by Alderman
Thompson and seconded by Alderman Heffelfinger "that as recom-
mended in a report from the City Administrator the number of
City vehicles in circulation during non-working hours be limited
to use by the Maintenance Supervisor, the Public Works Foreman,
the Waterworks Foreman, and the Sewer Assistant Foreman only and
that any other employees required to be called out be paid mileage
from their homes to the yards as required by the Union Contract
with the present method of standby on weekends to be maintained".

. This resolution was defeated by Council and presumably the policy
that existed at that time was to continue.

This matter was raised by Alderman Thompson again | in
1972. I am enclosing a report from the Public Works Committe
dated May 25th, 1972. At the Council Meeting of May 29th, 1972
it was moved by Alderman Ranger and seconded by Alderman Laking
"that the present policy of the Engineering Department relating
to City vehicles being taken home by certain supervisory personnel
as outiined in a report from the Public Works Committee, May 25th,
1972, be continued". This resolution was carried by Council.

. At the present time City vehicles are taken home
by the following Engineering Department personnel:

City Engineer

Works & Utilities Superintendent
Parks Superintendent

Public Works Foreman

Waterworks Foreman

Sewer Foreman.

During weekends when a standby system is in effect an additional
vehicle will be taken home if the employee on standby is not one
of the above listed and if that employee lives within the City
limits. If one of the three foremen listed above is on ‘vacation
the temporary replacement in that position is permitted to take

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