_THE CORPORATION OF THE CITV OF PORT ceUTLAM jx-te) THE CORPORATION OF THE CITY OF PORT cOCUITLAR

2272 MCALLISTER AVENUE . .
PORT COQUITLAM. B.C. TELEPHONE: 942 . 722%

2272 MCALLISTER AVENUE
PORT COQUITLAM, 8.¢. TeLeenove 942 . 7223

2.7

OUR Fite OUR FILE MEMORANDUM

To: Alderman P.F, Ranger, February 3rd, 1972.
. _. Chairman Public Works Committee.
MEMORANDUM = 0.0 : and Alderman E.W, Mabbett,

Deputy Chairman Public Works Committee
Re:__Gravel Supply Contract 1972.

; From: V Borch, P.Eng., ce: L.D. Pollock,

Attached hereto please find a Summary showing the tenders } City Engineer. City Administrator.
for the above contract which were received up to January 13th,
1972, by the City Clerk. You will notice that the low tender
has been submitted by Allan Contracting Ltd. The gravel pit and ‘Reference is made to the Public Works Committee Meeting held
the general operation of Allan Contracting Ltd., has beer, Thursday, January 27th, 1972 and te the report submitted at that
investigated by John Gore, Wayne Easton and the undersigned and ‘ meeting recommending the award of the Gravel Supplv Contract for 1972
T can report as follows: ' to Columbia Bitulithie Ltd. As requested by the Committee I have

. : . : discussed the matter of volume versus weight method of payment for

1] This Company will not be able to supply all the materials gravel with several Suppliers and Municipalities and can report as

required, They intend to obtain the products that they : follows:

do not manufacture themselves from other gravel supply

contractors,

1] Most sales of gravel, including to v rtually every
2] The Company's gravel pit on Pipeline Road, appears to be of - a Lower Nainland Municipality, are on a weight basis.
a ‘substandard quality. Last year the Department of . 2} The major gravel suppliers weigh out every truck ~
Highways found it necessary to cancel a contract with this load of gravel sold whether it is sold on a weight
company, because products which they required could not neet or volume basis.
Department of Highways specifications. . . .
. : " . 3] Control of the suppliers scaleman is maintained
It is my opinion that if the City were to award the contract . by means of random checking.
to Allen Contracting Ltd., we would encounter difficulties ,
similar to those experienced by the Department of Highways . On the basis of the above information I would once again
last Year, and would have to cancel the contract because of recommend that the Gravel Supply Contract for 1972 be awarded to
non-complicance with Specifications and make arrangements Columbia Bitulithie Ltd., at their tendered prices, per cubic yard.
with some other gravel supply firm. Each truck load however, would be weighed out at Columbia Bitulithic
. . : Ltd., scale and an agreed conversion factor can be used to convert
We have also investigated the gravel pit and products of the weights to volume basis. This procedure will mean that new
Columbia Bitulithic Ltd., (the firm submitting the second lowest tenders do not have te be ealled for gravel supply, and yet rigid
tender) and as a result of this investigation, T would recommed control of the quantities that the City will be buying will be
that the gravel supply contract for 1972 be awarded to Columbia maintained.
Bitulithic at their tendered prices.

Sy : Respectfully Submitted,
Respectfully Submitted, . :

. V.G. Borch, P.Eng.,
v.G, Borch, P.Eng.; : : : City Engineer.
City Engineer.

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