ip

THE CORPORATION OF THE
CITY OF PORT COQUITLAM

NOV 14 1994

REPORT TO COUNCIL

November 9, 1994

Tony Chong, P.Eng.
City Administrator

Susan Rauh
City Clerk

Freedom of Infomation and Protection of Privacy Act

That "Freedom of Information Bylaw, 1994, No. 2950", attached to Council Agenda, be given
First Three Readings.

The Freedom of Information and Protection of Privacy Act will give individuals new rights to
access information held by local governments and will protect their privacy by placing
restrictions on local governments when collecting, using, or disclosing personal information. |

In part it will require local governments to:

a) Set up policies and procedures to deal with requests for access to information and releasing
the information, as individuals will be able to ask for (but not necessarily receive) any
information in the custody or under the control of the local government,

b) Put into place measures to prevent personal information from being inappropriately
disclosed;

c) Make a personal information bank directory as well as a local government policies manual
available to the Public without an individual making an information request, and

d) Provide the Ministry of Government Services with information for the Provincial Directory
of Records.

The City is required to produce a Bylaw designating the "Head". The Head for the purposes of
the Information and Privacy Act is the person Who is ultimately responsible for making
decisions on information requests.

“TTEM_ | PAUE

page two