CORPORATION OF THE CIIT OF PORT COQUITLP&d PARKS & RECREATION CCtRIITTEE A & meeting of the Parks & Recreation Committee was hold in the Parks Recreation Of ice on Wednesday, April 16, 1991 at 8:00 a.m. In attendance were Alderman Nike lhompson and Alderman Narg gordon. Also in attendance was K. Janna Taylor, Parks & Recreation Director. Item No. 1 Social Development Council The proposal from the Social Development Council, on services to teens, was received by the Committee. ~Re mayst' it vite Tami Lundy, Coordinator of Social Development Council, to a Committee meeting. To Item No. I Carried Stage 43 Theatrical Society — Bequest for Space The letter from Stage 43 was reviewed by the Committee. Recommendatioqa: That s 'atter be ent to Stage 43 indicating that w have no facilities at this time. That when a city owned house becomes available for ent, that Stage 43 would be considered. - Carried item No. 3 Reeve Street — Removal of Stump Piles The Committee reviewed the tender prices. ~R mmendations: That we retain Arbotec Tree Services to take away the stmnps. That the cost of 343,000 be taken from Park D.C.C. interest. That the recommendations be taken to City Council. rrie APR 1 6 1991 Tentative Nay Day Schedule The tentative schedule was presented by the Recreation Manager. ~R ommendation: That the report be received. Carried McLean Park Concession The aport from the Recreation Nanager was reviewed by Committee. Recommendation: To adopt the recommendation in the Recreation Nanager's report. Carried B.C. Festival of the Arts The report from the Recreation Nanager wss revi wed. Recosm&endation: That a letter be sent saying that, at this time,. we are unable to host the festival as we do not ha.e the appropriate facili.ties. Cs ~ri Cossstutity Parades The report from the Recreation Nanager was reviewed. Recommendation: That the recommendation, contained in the report, be taken to City Council for approval. Qarrri Accounts Receivable Port Coquitlam Buckeroos The Recreation Nanager went over his report. Recense~en ations: That the report be received. That the Parks & Recreation Department "be tough" on collection from tie Buckeroos. Carried ...3 gPR ] 6 1991 Item Mo. 9 May Day Parade Route Parks & Recreation Committee reviewed last year' parade route. R~mmendation: That the 1991 parade route be taken to Council for approval. Carried Item No. 10 May Day Aerial I:ireworks Display The report from ~R the Recreation Manager was reviewed. mmendation: That the City of Port Coquitlam enter into a contract with Pyrodyne Canada to provide the fireworks for the May Day Festival. ADJODRMPKNT: The meeting adjourned at 10am M. Thompson, Chairman Ja a Taylor, Sectary THE CORPORATION OF THE CITY OF PORT COQUITIAN MEMORANDUM TQ: K.J. Taylor, Director Parks 6 Recreation FROM: Danielle Page Administration DATE: April 8, 1991 Social Development Council — Attached His Horship Mayor Traboulay is referring .he attached letter from the Social Development Council on teen needs to the Parks and Recreation Committee. /I Social IIII I Developmenr ' of O ll 1504 Brunerre Avenue IGS Coquiclam Bririah Columbia V3K 525-8814 (604) FAX Tel (604) 525-0528 n C 1 E)leerier 45 1 April 4, 1991 Mayor and Council City of Port Coquitlam 2580 Shaughnessy Street Port Coguitlam, B.C. V3C 2A8 Dear Mayor Traboulay and Council, Development front the Social Enclosed you will find a report the needs of teens in our Counr il of District 43 concerning community. done by the Teen Issues This report is the result ofandwork to the being presented rrJe is Committee since September 1989, hope Moody. Port Coguitlam and Port Councils of Coquitlam, making when resource wi' use this report as a teen recreation that ecch Councilfuture budget allocations to decisions about programing. Parks and meet with Cnuncil, or your will be happy to its and report our Recreation Committee, to discuss date. recommendations. Please advise us of a convenient Sincerely, Coordinator Social Development Council of District 43 Tami Lundy, encl. OF PROVIDING THE COMMUNITIES ~ PLANNING r RICT 43 3VITH SOCIAL DISTRI SERVICES PLANNING PROPQSAD RE: SERVICES TO TEENS Submitted to: The City of Port Coquitlam From: Social Development Council of District 43 Teen Issues Committee Date; April 4, 1991 S VERY We would like to request that council, in its budg:t deliberations, take into account 'the following reoort from tne Teens Is=ues Committee of the Social Development Council. This committee has been investigating the needs of teens in our community since September, 1989. A process of community consultation and planning has resulted in, the following recommendations to the municipal councils in D."'Strict 43. I. RECQMMENDATICNS: 1. THAT the delivery of. t en services in our community should be based within the following philosophical approach: teens are a value ale resource in our community teens need opportunities to identify their needs and to plan with adults arouna de isions which affect them teens need oppcrtuni,ties to work together and with c) adults to ac" rmplish specific pro~acts and goals teens have social and recreationaull needs beyond organiz ~'ctiviti s teens need a safe and comfortable environment in which e) to socialize and recreate. THAT a facility be provided exclusively for a teen drop-in centre. THAT Council investigate community funding partnershios foa) b) 2. 3. 4. such a facility. THAT a community committee be struck to advise on the delivery of services to teens targeted by this report. This committee should include teens. THAT staffing decisions place priority on personnel with appropriate training and experience in leisure education, with specific skills working with and relating to teens. Emphasis should be placed on staff who can facilitate opportunities to work with and make use of other resources in the community. II. 1. BACKGPOUND Sp~)~can I s s qgp commi ter, The Teen Issues Committee is the result of concerns raised at the f'irst annual Community Conference in June of 1989. After the overall need for social planning in our community, conference participants gave teen issues the highest priority for future action. Following up from the conference, community members were invited to attend the first meeting of the Teen Issues Committee in September, 1989, 2. Communitv Involvement iI Plannina for Teen Needs The first task of the Teen Issues Committee was to identify issues of concern to teens in District 43, and the committee believed that teens needed to be involved in this planning process. A Teen Forum was h z"d in April, 1990; it was planned by a grouo of local teens and several committee members. 'cal The Teen I'orum, attended by eighty five teens, identified and priorized issues. These include: a gathering place for teens (drop-in centre), teen nightclub, community newspaper for teens, counselling and crisis support, and improved transportation. Community Workshop on Teen Issues, held in i&ay of 1990 and attended by over So adults and teens, re-emphasised the need to work on the priorities identified by teens. Since hat time, tne committee's actz vities have focused on those issues priori zed by the teens; a drop-in centre was chosen as the first priority for action. Zeen Issues Committee Planninc Process sub-committee of the Teen Issues Committee was struck in June of 1990, chaired by Shirie Dunning. Its task was to investigate teen centres in other communities, report on various models, identify potential sites, and recommend appropriate approaches for District 43. A III. THE SITUATION IN DISTRICT 43 oet Popu)ation The Teen Issues Committee identified insufficient social and recreational opportunities for the following groups of TD3 teens: teens who want a safe place t«~ meet with other teens a) teens who are not currently attracted to structured b) programs teens who would benefit from contact with experienced c) and easily accessible staff teens who currently choose to meet with .riends in d) "less acceptable" venue's i.e. mails, street corners teens who want to have a say in planning and developing e) their recreational and social activities IV. WHAT'S HAPPENING IN OTHER COMMUNITIES? are currently addressing the needs of teens in their communities. The committee investigated facilities and programs in North Vancouver (Seycove, Lynn Valley, North Shore Neighbourhood House), Surrey (Newton and whalley), Vancouver, Delta, Maple Ridge, Burnaby and Coguitlam (Place Maillardville) . Since our community has identified the need to reach the above target populations of teens in our community, we evaluated programs in other communities in terms of in appropriate approaches in District 43. The approaches these communities can be described as fitting into a spectrum of models: Many communities ~ t r«« or no unstructured social time (for teen to teen little interaction or teen to staff interaction) it's time and largely activity oriented (everything in place level for teens who want casual drop-in use low comfort flexibility to deal with problems, issues as little they arise Who attends: teens who join programs. t(o~rate Structure balance of unstructured time and teen planned activities opporcunities for teens to make choices re: level of programming activity, typesto of"turn on" to activity choices pportunities drop-inkids oppo centre and other communi'ty (both in a teen facilities) with staff some opportunitias for informal interaction offered programs, teens who join currentlyprograms. Who attends: pre-registered teens who do not join Structure pool, roosball; games etc. drop-in activities only i.e. time for socializing vast. amount or unstr cturedactivities and facilities limited referral to other for interaction with staff many informal opportunities te ns who do not join pre-registered Who attends: Row programs. V. ~ in District 43 space where teens are Teens have said that they want "a safe they have a lot of input into comfortabie and welcome, where between groups can "differences" where rules and activities, can find teens where and be accommodated or minimized, Teen 1990 April, from (Results needed" assistance when Forum). The needs of teens in District 43 include: and recreational een en centre which provides social take not do opporruniries for teens who programs. advantage oof cPurrently of fered structured and experience working with teens from a staff with skills wide range of backgrounds. to teen, , and a facility which is exclusively allocated hours daily regular which is open to teens on a participation.basis during most appropriate for maximum and management of facilities a process for ongoing planning population which includes targeted and programs for the participation from teens and other community members. ~Pg ~ (3$ J) 0 VI ~ RECOMMENDATIONS TO THE MUNICIPALITIES OF CO9UITLAM, PORT COQUITLAM AND PORT MOODY 1. THAT the delivery of teen services in our should be based within the following philosophicalcommunity approach: a) b) c) d) THAT teens are a valuable resource in our community teens need opportunities to identify their needs and to plan with adults around decisions which them teens need opportunities to work togetheraffect and with adults to accomplish specific projects and goals teens have social and recreational needs beyond organized activities teens need a safe and comfortable environment in which to socialize and recreate. a facility be provided exclusively for a teen drop-in centre. municigal councils investigate community funding partnerships for such a facility. 3. THAT 4. THAT a community committee be struck to advise on the delivery of services to teens targeted by this report.. staffing decisions place priority on personnel with apgrogriate training and experience leisure education, with specific skills working with andin relat."'ng to teens, and who are aware of currently available community resources. THAT VII. CONCIUDING REMARKS The planning process involving teens and in our community has resulted in some clear guidelinesadults for decision makers. Teens are asking that services be delivered in a nonstructured, teen-directed approach. The adults are asking that we listen to the teens, and find ways for our community meet the broad range of teen needs for both recreational toandbetter social opportunities in a safe, supportive environment. The committee 's research has confirmed what the teens said in the beginning, that essentially the key to success for teen services in an exclusive facility and well gualified staff. We suggest that an appropriate model for service delivery would combine elements of a low and moderately structured approach. &dp cc~~g~ STAGE q3 Theatr '.cal Society, 1226 Brian Drive, Coquitlam, B. C. Mayor Len Traboulay, 2272 flcAllister Ave., I'ort Coquitlam, B.C., April 8, V3C 2AS 1991 Dear Mayor Traboulay, On behalf of STAGE q3 Theatrical Society, 1 am writing to you to ask. i f the City of Port Coquitlas has a vacant house& or othe'r suitable spacey which we could rent. As you are aware, we have had no permanent home base for some consider" ble time. We have shuttled beef.wards and forwards between the Tri-Cities, grateful for any space we could get, even k( only for a short time. also be obliged i f you would be k.snd enough to keep us apprised of the proposed Theatre for Port Coquitlam and if the date for the ground breaking has been set. We would Yours sincerely, flardorie Johnson Vice President STAGE q3. c.c I&.Janna Taylor, Park.s B Recreation Director CITY C) F PO RT COCB 0 ITLAM 2580 SHAUGHNESSY STREET, PORT COQUITLAM VSC 2AB (004) 941-5411 Janna Taylor, Parks and Rec Director, To Re : Bram Hoogendcorn, Pks Spt, : Reeve Park, Remove stump piles Date : March 14, 1991. are now available to us, as pm your request of Jan 25. I checked with the low bidder, as to how he would remove the large oiles frcm the site. His reply was hauling out, as is Bertram Excavation. Rrbortec Tree Services can get letter of reccmmendations frcm B.C Hydro on request. They made this low bid because their equipnent is not working at present, and they honor their bid only for 6 weM. I recommend that we give this contract to Arbortec Tree Services, at your earliest convenient time. burning can never be obtained. R cheaper solution , other than 4 quotations APg 1 h igsi ! HIGHLIGHTS HIGHLIGHTS HIGHLIGHTS MCDONALD'S CHILDREN'S PARADE orna and see porn's bds an peradez 0 kes. Tike, Wagons amf whstevor eisa the imagination ran aream up all parade tl:mugh Lrorrs Park. Sponsored by McDcnaid's Restaurants 1 ll t l CHILDREN'S CARNIVAL Games-lace painbng-cnncalurs -ciowns xnd ha music group RalJed" snd don't mws tne ove stzed COOKIES! o'o o o BAND Pon Coqurtlam's vety talented Show Ohorr and Band uno. r ths dtreceon of Mr Sawyer Take thts op .onuntly to Ja- AND CONCERT May Day will start wah a bangg! Bnng your lavm chair, your tamtly and your triends \o enloy performances by the band Night hilt. MagtOomedy and mare The linale 1 sr the event ng wtll an extravaganza ot RREWORKSB 0 Wavne,l exoenence the eleanfytng perfcrmances of Nese Terry Fox Hrah Scnool sc danie r I /'e TERRY FCK HIGH SCHOOL SHOW CHOIR CONCERT BAND AND JAZZ r FAMILY RREWORKS 1 f 0 ~dsh SC JLPTLIRE SHOW CITY HALL Fnday stay 10. 8;30 - "So p.m. Sslutday May 11, !1:00-500 p.m. Sunday May 12, 11;00 - 3;00 p.m. Featunng tha wmks el many o! our local arlisw. ~ SPRIl!T CART PACING - POCO REC CENTRE wesmcud caning Asscciason wilt be holding the frrst annus! Poco Spnnt Can Races. Praaice lapwill be held in the mcmtng with heat races Iz THE G RAND P 4 RA 0E everyone loves a paradet me one and allto Porma Annual taay i. Oay Parade beg nnrng all:00 p.m. MA H MB'3 Pcn Cocutllam's Revue Theatrr tng ai Poco Rec Centre Dont tcr all. mp parlarm. J d! Laughs BILLY WISEMAN A favourite vnth alt ages. A,"wrionner in Ihe Irish Rovem 'tyle. MOTHER'S DAY BREAKFAST Treat mom on her spectai cay. \0 a deitaous b eaMasl tn the park, served uo by local K Iten. I MAY 11 - SJ'TURDAY i PORT COO UITLA.M POCO REC CENTRE EVENTS 'HILDREN'S CARNIVAL 1-4 p.m. Arena ¹" D scovery T.v cnplay * MINI FOOD FAIR A venery of local cuistns 'IVE ENTERTA!NMENT FEATURING: Bltly woeman- \ pm. Maz n'Me's Arenas 1 Revue Theatre - 2 p.m.Terry Fox Jazz Band - 3 p.m. '.A.P.O PRE-PARADE BINGO tos m.-4 pm. Arena ¹1 Sponsored Ly Branch 0 2 'ILSON CENTRE ARTISTS tiOO p.m.-arOO pum Arenas 1 ~MAY 9 - THURSDAY i 'IVE ENTERTAINMENT 7ioo pan. Dusk REEVE ST. PARK N ghishitl Fun Time cM press.Manic Comedy Hoofer the Clown Gizeh Temole Shnnsr Clowns I I THE IvtACIC CONTINUES..... * VIDEO POWER TEEN DANCE ciao p.m. - 12ioo .m, HYDE CREEK ei30 a.m. 3o.m. KLNSMEN PANCAKE BREAKFAST Treat Mom on Her Soeoal day * MCDONALD'S CHILDREN'S PARADE - tgp.nx Tnxes, hikes and wagons, watch them ag parade by! * PET SHOW -1:00 p.m. * ONGOING EiNTERTAINMENT 'PENING CEREhIONIES 7icc p.m. POCO REC CENTRE stay Pole Danang Terry Fox Show Chcir and Concen Band Crowntng the 1991 May Cuean 12- SUmjAY ! IONS PARK EVENTS 'FIREWORKS EXTRAVAGANZA! MAY 10 - FR1D AY/ lVLAY Any size or shape - bnng your crmerl Dancing Bear Story Theater Rre Satsty Hoase Van. Potica Dog Squad Ronald McDonald Show Unworn Puppet Shaw Horseshoe Tournament POCO REC CENTRE EVENT S?BINT CART RAClNG too p m. -arena parmng tot LlyLAY 11 - SATmuAYi EVENT ELK'S PANCAKE BREAKFAST 7mo- m oa a.m. * GRAND PARADE 12.'00 p.m. MAY ELK'3 HALL DOWNTOWN POCO FOOD SEEVTCES AVAILABLE AT MOST EVENTS FOR 1iVFORMATION CALL 9424I285 THE CORPOPJITIOH OF THE CITT OF PORT COQUITLAM MEMORANDUM April 16, 1991 Janna Taylor, Parks lit Recreation Director TO: K. FROM: Larry J. Nheeler, Recreation Manager SUBJECT: Proposal to Operate McLean Park Concession Recoeseendation: and Recreation Committee deny the It is recommended that the Parks McLean Park concession. attached request to operate the * * * * * x 'J * t k Purpose/Problem: purpose of this report is to provide information and a recommendation to the Parks and Recreation Committee regarding a Bl azers Mens proposal received from the Ladies Auxiliary lCoastalPark. Fastball team) to operate the concession at McLean The Background Information: let'cer of proposal is attached to this report for ref'erence Auxiliary purposes. As outlined in the attached proposal, the Ladies increased cover any to fee rental nominal a to is prepared pay maintenance costs, and are prepared to let the racility be used byto other groups during tournaments. In addition, they are toprepared post a bond provide proof of liability insurance, and are prepared cause. might to assure replacement of any damages they The APR 1 g ]ggt Di scussion: This proposal, from the Coastal Blazers Men's Fastball team, to operate the concession at McLean Park has many pros and cons. Advantaaes: * Food Service would be available on a regular basis for players and spectators. The rental agreement may result in a small revenue for the City of Port Coquitlam. The addition of food services will add to the atmosphere of the park. The Coastal Blazers Men's Fastball team may generate some operating dollars for themselves as a result of providing this service to the community. * * * Drawbacks: * The Parks and Recreation Department has a long standing pract1ce of not dealing with individual teams. For fairly obv1ous reasons we have always dealt with the various league contacts only. The McLean Park concess1on facility is used most weekends (May — July) by various leagues who are hosting ioul naffleni 5 . * will likely react negatively to this proposal, as the City already operates a concession faci11ty (PoCo Rec Centre) and therefore have people on staff who are able to perform the duties. It is my understanding that there has previously been problems with this kind of arrangement at the Thompson Park concession facility. CUPE * * The Department has some concern that the availability or food and refreshments on a nightly basis may promote the park as a hang-out for youths. Supporting this proposal may result in some controversy; because other groups have previously inquired about the possib111ty of operating the concession and have been discouraged from pursuing it. Summary/Conclusion: The Lad1es Auxiliary (Coastal Blazers Men's Fastball team) has proposed to operate the concession at McLean Park on a regular basis. Although the proposal would result in a number of benefits to t he community, there are some legitimate concerns around the issue of dealing with a team rather than the league, and with the fact that th C1ty is a union operation. Larry J Wheeler LJW/pg File No: 406.3 c .c . — Darlene Grieve, Area Supervisor /(PR 1 b 1119/ Joann Thompson, Ladies Auxiliary, Coastal Blazers Mens Fastball 3164 Wellington Street, Port Coguitlam, B.C. V3B 3X5 Jane Taylor, Corporation of the City of Port Coquitlam, Parks 6 Recreation Department, 2580 Shaughnessy Street, Port Coguitlam, B.C. Ms. Dear Ns . Taylor: our attention that the concessi.on stand at NcLean It has come to unused the huge majority of the time. Very often Park stands are being used all three diamonds throughout the summer monthsattendance. can'. get a hot dog The and many spectators are in or a cup of coffee. Our group would like to approach you on the following basis; and our team are a responsible group of adults Firstly that we longest of our players All league. the in tenure h a s the second t managemen responsible have We live in Port Coquitlam. staff. sponsorship and coaching concession as a fund raising We are interested in operating the venture for our team for the 6 months April through September. would be prepared to post a $ 500 bond to assure replacement of any item damaged by our negligence. sum of $ 1,000,000 with Proof of liability insurance .in the the City as an additional named insured would be provided. of $ 1,200 for A nominal rent (at least for the first year) of electricity or costs any additional the 6 months to offset odd additional garbage bag that would be the or use we may gas generated would be proposed. everything possible to see the area is kept clean and We will do tidy. teams hold tournaments alize iz that occasionally various W e rea of their fund raising for part as where they use the concession our useage of the concession the event. We will relinquish that feel that is proper, provided during those events if you the outline you the City with into agreement prior to entering that the past. in booked been have specific weekends We Continued APR j 6 19N Page 2 Ns. Jana Taylor a should begin to aenerate io e ask that is ' wesimply o th t reques groups couldchance 1 of recovered costs wou clientele, other our more frequen t b asis gone. for our club raise funds asi tohumanities a basis providing in is in keeep in g more ore interest Our some 'nd while I at the same time, provide with a ball park. when the be on weekends evening enerally would ge wou operation of thee e e Our hours or others an d in than ' Association our 8:30. by k no later generally games the of end the until g s, fresh hamburger s hot doown pop, coffee, serve cooking to ro ose use our We propose W e wou ld usually items. such available. and if corn o the range pop and on t h e o dd occasion facilities quality hiig h. product and Prices would be reasonable good order when it in and clean cession con the or tournament rou for We would leave group another to over it turn to was necessary use. area we would s have a key to the others that We . appears it with Because City wit a onkeey. and provide the ot.her and site items o use our' own locks f aci'lities and i i . cooking be leaving would wo would be secure. would like to feel that they somewhat unusual and question ou ma find our proposal n such un s in positive response. our sanity in expending considered and serious your ask we do and, quite honestly, many City he to n end of the season,andyoumadeee a little money, we s. IIf , aat the pluses. i and we h ave survived been worthwhile for option for t e wo first of rights will be asking — + years. Thank you for your consideration. /1 'z / ( j i') L ~J.,4 v r,~&'j ( / Joann Thompson. )0 APR 1 6 1991 THE CORPORATION OF THE CITY OF PORT COQUITLAM MEMORANDUM April 8, 1991 Janna Taylor, Parks & Recreation Director TO: I:. FROM: Larry J. Wheeler, Recreation Manager SUBJECT: B.C. Festival of the Arts Recommendation: It is recommended that the attached host1ng requirements for the BC Fest1val of the Arts be received as information and that a letter be nity to sent to the M1n1ster responsible thanking him for the opp bid on this event but indicating that we will not be subm, ,ng a bid at this time. Purpose/Problem: The purpose of this report is to provide the Parks and Recreation Committee with information and a recommendation regarding information received from the Minister of Municipal Affairs, Recreat1on and Culture, calling for bids from communities interested in hosting the Brit1sh Columb1a Fest1val of the Arts. Background Information: Attached is an 1nformat1on package outlining the requirements for hosting the BC Festival of the Arts. Requirements include commercial accommodation for 1250, seating for 15'JD for sitdown meals, fully equipped theatre seating 1200, multiple workshop spaces, etc. After reviewing these requirements it 1s obvious that we do not have the resources (human, financial, facility) to host an event of this magnitude, at this time. Once the Capital Improvement Plan is in place, considerat1on could then be given to hosting events such as t ls 1n Port Coquitlam. Wheeler IIIH LJW/pg File No: 406.3 APR 16 1991 n( -C jbqt THE CORPORATION OF THE' CZTr OF PORT COOHZTfJDf MEMORANDUM TO: K. derma Taylor, FROM: Danielle Page Administration Director DATE: March 18, 1991 Parks and Recreation S.C. Festival of the Arts documentation on His Worship Mayor Traboulay has requested that the attached Recreation the B.C. Festival of the Arts, be referx'ed to the Parks and Committee. Please note that copies have not been made for the Committee members. PPR 1 6 ]gg~ Province of British Columbia Ministry of Municipal Affairs, Recreation and Culture 0, FICE OF THE Parliament Buildings Vlc'lorla Bntrsh Columbia VSV TX4 MINISTER Narch 11, 1991 His Worship Mayor Len Traboulay City of Port Coquitlam 2580 Shaughnessy Street Port Coquitlam, British Columbia V3C 2AS Dear Mayor Traboulayt As Minister responsible the B.C. Fest"val of the Arts, I wanted to write to you for personally to inform you that the Festival Society is again soliciting bids from interested communities. The B.C. Festival of the Arts is ar. annual, five day festival bringing together the province's finest amateur artists. This year's Festival will be held in Nort!t Vancouver from May 22-26, with previous Festivals having been held in Kamloops, Penticton, Prince George, Duncan, Kimberley, Chilliwack and Saanich. I believe this is an exciting opportunity to participate in the largest amateur arts festi.val in Canada and to create a lasting legacy of arts activity in your community. Enclosed with this is information from the Festival Society outlining theletter requirements of the Festival and the procedures for submission. Please review this material and direct any enquiries to the Society. Your interest in the B.C. Festival of most appreciated and I urge you to give careful t: he Arts is consideration to the possible involvement of your community in such a worthwhile and positive event. You sincerely, Lyall Hanson Ninister Enclosure APR 1 6 1991 March I I, 1991 Nis Worship Mayor Len Traboulay City of Port Coquitlam 2580 Shaughnessy Street Port Coquitlam, British Columbia 3577 DOUGLAS STREET vlcTQRIA. BRITIEHCQLUMBIAV623LE PHONE'63-4214 V3C 2AB Dear Mayor Traboul ay: Festival of the Arts is an annual arts show-case supported by the provincial government through the Ministry of Municipal Affairs, Recreation and Culture. .The Festival is a celebration of the amateur arts in the province involving approximately 1500 artists. The B.C. Festival is held at the end of May. This year' Festival will be held in North Vancouver and previous Festivals have taken place in Kamloops, Penticton, Prince george, Duncan, Kimberley, Chilliwack and Saanich. The At this time we are seeking community interest in hosting the Festival in 1993 or 1994. To better explain the Festival and its requirements, I have included a brief information package. More detailed information can be obtained from Ms. Gabrielle Levin at the Festival office in Victoria (383-4214). If you are interested in hosting the 1993 or 1994 Festival, please contact the Festival office by April 30, 1991. The deadline for completed submissions is June 30, 1991. Festival of the Arts is the largest event of its I sincerely hope that your community will seriously consider being its host. The B.C. kind in Canada. Yours sincerely, President Enclosure BK/dm Opening the doors of your community to B.C.'s leading amateur arts event APR 1 0 1991 a The 5 C. Festlvai of the Abets is an annual amateur arts festival featurtng competNons and showcases In all arts disciplines. Partlclpaitng delegates in the Festlvai are emerging artists from throughout the Province of B.C. The Festival was InNoted In I'M2 . In response to the need to present existing provlnckri arts Festivals under one root. The Festival is the cornerstone of youth and community arts In the Province of B.C. * The Festival runs for 5 days In the spring and Is comprised of a full program of corn petNons and events that celebrate tl e Arts. ~ Qraanlzations ( PASO's) each o Festival delegates are selected by five Pgpvtncta~ representing a differen orts discipline. Participants are advanced to the B.C. Festival of the Arls from 75 regional festlvais and events which are co-ordinated by the PASO's. ~ The tive Provincial Service OrganlzOtfons are: 'ssociation of B.C. Drama Educators ( ABCDE ) 'ssembly of B.C. Arts Councils ( The Assembly ) '.C. Association Of Per'arming Arts Festlvais ( BCAPAF ) 'acific Coast Music Festivals Amoclation ( PCMFA ) '.C. Student Film and Video Feglval Association ( BCSFVA ) Participants range ln age from 12 to 50 with the maiortly fn the 17-20 age range. The delegates present work In drama, dence. Instrumental and vocal music, speech arts, film and video. and visual arts. The total number of delegates is 1300 with an addNonal 100-KO made up of ad1udlcotors. supervisors ond parents. APR 1 6 1991 PREPARTNta A BID TQ HQST THE B. C. FESYIVAL QF THE ARTS 'ish TERMS OF REFERENCE The enclosed information has been prepared as a guideline for Brwsh Columbia communNss who to prepare a bid to host an upcoming Fsstlvai ot the Arts. Please read this package corsfullybefore preparing your bid. Information on the B.C. Festival of the Drls Is provided under the foilowlng topics: i "What Is the B.C. Festival of the Arts''- The Fesfival and the participants 'Who co-ordlnates the B.C. Festtvai of the Arts'?''The Host Community' ClarNcation of the role ot Host Community and the benefits derived;rom the pnlect e Guidelines for Preparing Your Bid - What to Include In the written proposal ~ List of Venue and Accommortatlon Requirements * Festival Information Sheet ~ A Sample Budget e Promotional Material from Post Festivals - an indication of the scooe ot the pr~ lect. PLEASE CONTACT THE PROVINCIAL OFFICE WITH QUESTIONS REGARDING Tl-IE FESIIVAL OR THE PROCESS DF PREPARING A BID: B,C. FESTIVAL OF THE ARTS, 3577 DOUGLAS Sl. VICTORIA B.C., VBZ 3L6. PHONE 3334214. produce an The B,C. Festlvol of the Arts Society Is a provincial non-profit societ; with a mandateantoeight administered Is by annual Arts Festival In the Province. The business of the Society and member Board of Directors and the Provincial ONce which directs festival productiongrant from operating annual an receives It Board. set the policies to the by operates occordlng actMtles. these out the province of B,C. through the British Columbia Lottery Fund to cony co-ordlnctlng the B.C. Festlvai of the Arts. 'he provincial Fedival Offic responsible for with the Provincial Arts Service Is The office co-ordinates the Festival by working Organizations and the Host Community, 'he Provincial Arts Service Organizations ( PASO's) are re PASO's combined host 75 re delegates to the event. The 5 Entrants from the regional events are advanced to the B.C. are chosen by the PASO's. 'he Provincial ONce provides funding to the PASO's for t assists them financially and administratively In preparing fo 'he Host Community responsible for setting up a Festlv Is ordinate the project for the given year. The B.C.Festival of the Arts Is supported by the Provincial Governm between the PASO's, the Provincial ONce and the Host Community with the goal to Improve the quality of the amateur arts In the Provi recommendation of the Minister and the B.C.F.Ato fulfil A community Is chosen each year on the successful bidding community is expected Society to host ths B.C. Festival of the Arts. The will derive a series of bsnetlts from their a special role when presenting the Festival and Involvement. Votjir Pole..... an original for the Fsstlvai, rather than to createnecessary a Where community. the for event. The following list ftutllnes essential requirements detailed list of spec Ncations Is Included In this package. is obis to fulfil the list of ~Vsnues - Before considering a bid. bs sure your community venue reaulrements. co-operation with the Provincial Office, willfor ~ Financial Resources - The community, In fiscal comrnitmsnt from the community develop a working budget which Includes a offset by a grant from the BCFA Provincial certain expenses. Other operating costs are reference. Office. A sample budget Is attached for easy The community ls required to provide a setting The community must provide staff and administer the Festival. ~ Human Resources - The Host Community ls supplied with a Fesflval volunteer support to Manual to guide them through the steps of Festivai production. Benefits to the Hast Community... The following benefits may be realized by the community as a result of their successful bid to host the event: 'n operating grant will be provkisd by ths BCFA Society through tt;e Provincial Office. to the Community to ''gacy F und -an additional amount of up to $ 70 jXJ0, will be provided amateur arts In the be used in a maior proJect dedicated to the development of the Community. an estimated 'conomlc provide noticeable economic berieflts Benefits. - The influx of Festival will 2000 visitors to the community during the ervlcee for local businesses and se organizations. co-operation the Festival can Involve 'o-operative Program Opportunities. - Planning local arts organizations. and service and between th s Munlcipality, the School Board. continue to benefit the community after the volunteer agencies. This co-operation will Festival. 'APR 1 6 19rjj nA ' Quality Speclai Event - The festival features the finest corn petNons in music. dance, visual art; drama. film and speech arts. Rccompanylng this program Is a line workshops and shoNrcases fn these disciplines. up of The Community has the opportunity enhonce this program and to use the to energy of their presentations to enhpance e loc oca programs. 'ourism'-'he festival Ival may be developed as an i I attraction for current and future tourism. APR.l 6 Iggg GUIDEUNES FOR PREPARING YOUP Blo Each written proposal must contain the following «A formal letter of request by a Regional District Information: or Municipality to host the Festlvol addressed to the BCFA Society. school board. and local Letters of support *om local arls organizations. their commitment to the project. businesses indicating ~ requirements list. Included must be any helpful In line with the requirements, It Is changes that will be made to bring the focilltleswith photographs. to have actual dimensions and technical speciticatlons 'roposed ~ A list of available facilities which meet the venue o A list of available accommodation In the community as per the attached requirements. support available in the community. ~ An indication of the administrative and volunteer ~ An indication of the support through other grants and donations avollable. over a I2 month period. The costs Involved budget which projects the administration A sample budget is attached. organization. revenue must show support from the sponsoring and vision for the project which Includes Ideas of a ~ A description ot the community's perception while offering local color, community theme that will compliment the Festival ~ An Initial VE NUES: e Theatre - a fuIy ~ theatre with seating for 5m700. 1Ns faculty tr for the drama productlore of ABCDE. ~ 20 spaces for ABCDE drama workshops. Ideally. these shodd be accesslbks to the theatre. a Art Exhibition Galksry Space - a space wtth on area of 90 ft. x 90 ff. for ihe Images Sr Objects ExtfbNon. Examples of suitable hToe spaces are galleries. gymnaslrxtxr. warehouses. tennis domes. or large display halls. e10 Workshop space for the Assembly of B.C. Arts Corxtclfs vkual aW workshops, ~ Piano Competition Venue - an ~ Voice and l~t a~ly suitable venue with seating for 300 for BCAPAF. venue - seating 200 for BCPAF. Speech Arts Venue - a small theatre seating 100. e Dance Venue - A theatre space for dance performances, with the capablltly for adequate stage lighting, a stage area of 700 sq. ft.. and an adjacent warm up area. , «Taped musk. venue - with high quoi tly sound system and acoustic kolatlon. ~ Concert Venue - A fdly equipped theatre space seating 12'). for evening concerts of dance and music. The venue will hold 3 evening concerts as wel as the Opening and Closing Cerernonkss. ~ and Video Venue - a space for tllm and video screenings with blackout ability and seating I'or 200. This pment. space must be equipped with full projection and video ~ Rlm e Stages - at both Indoor and outdocr locations for PCMA concerts, eg: schools. outdoor stages. and mails, ~ Office spaces tor each of the PASO's on Ihe Festival site. e Addltlonol Workshop Spaces - classrooms and multipurpose recreation rooms for additional PASO workshops and seminars. ~ Practce studios - Each of these must ccntaln a piano and may be arranged In private homes. a ITeglstratlon Verve - a space that b available tor the day and evenings of Wednesday. Thursday and Friday . The area must accommodate BCO at any given time. ~ A meal venue - A that wlS seat IKO for sit- down meals. with access to Informally. ~ 'Green IToorns'- where participants can space meet a kitchen. ACCOMMGDATJCN Ttxs community must be able to provide accommodation for up to 2000 people during Festival week. This should Include blllets and hotel accommodation. MSI ~ BNets -(double occrxoancy) 180 easonable rate. There Is a partial subsidy for each delegate In hotel have a cost. APR 1 6 JM) The B.C. Festival of the Arts Is held annually from Wednesday to Sunday in the week following the May long weekend. e Community Bids are reviewed by the staff. of the BCFA Society. The Society fonvards bids to the Minister, who makes the final choice of upcoming host communities. a short list of coan or society ordinate the B.C.Festival of the Arts. The host may consider a separate non-profit Municipality. arms-length Steering Committee to the sponsoring e The Host Community Is responsible for establishing a suitable Administrative structure to ~ The Provincial Office Is responsible for all final program decisions and for communicating with the PASO's regarding their needs. o The Provincial Office Is responsible for the co-ordination of the Opening and Closing Ceremonies. e The Logo of the B.C. Festival of the Arts Is registered. ond must remain as described In all outgoing mater!ol. The host community Is obligated to use the Logo In all written material relative to Festival Production. e The Provincial Office assists the Host Community vrtth finances, consulting services. co-ordination of specific areas and assists with costs In certain areas of Festival Management. i The final Festival Budget is developed by the Har Community and the B.C. Festival Office. rTPR 1 6 1QQi Draft Budget - Hest Community indicated should provide are examples only - the level c I determined at the loca be must some guideline, but actual figures including the provincial leveL The dollar amount indicated,indicators only. Applicants should s ou bee considered contribut loon, -should ue too their uni que festival program with features un comprensive a design the Vfhlte design. d de clop a budget to reflect that is some flexi billt y it there amount of provincial funding is limited, suggested and approved.) program the of nature depending on the (All fl g urea INCOME 1.Host community 1.1 Donation from host community (cash) 1& Donation from host community (service) 1.3 Donation from host community (faciTities) $ 25,000 $ 10,000 $ 10,000 2. School district/College 21 Donation from school district (cash) 2.2 Donation from school district (service) 2.3 Donation from school district (facilities) $ 0,000 $ 10,000 $ 20,000 3. Fund-raising 3.1 Corporate 3.2 Individual 3.3.Service Clubs 3.4 Ticket sales - Festival events $ 25,000 $ 2,500 $ 5,000 $ 5,000 $ 37,500 0 'I $ 102,500 sub-total 4. B.C. Festival of the Arts 4.1 Operagng funds 4Z Legacy funds TOTAL $ 45,000 $ 250,000 $ 70,000 $ 320,000 $ 422,500 APR I 6 iq9I Administration 1.1 Staff - Coordmator (10 mo.) - Secretary (6 mo.) - Data Management (2 mo.) - Technical coordinator (2 mo.) Accounting/audit Office space(10 mo.) 3.2 furniture/qquipmen 3D photocopying 3.4 phone 3.1 3.5.fax 3.6 courier 3.7 postage 3.8 committee meetings 3.9 travel (local) 3.10 communication 3.11 supplies 3.12 insurance 3.13 uniforms (volunteer recognition) Promotion letterhead. envelopes 8 posters 4.2 program 8 schedule 4.3 signs 4.4 newspaper ads 4.5 photographs 48 media 4.6 banners 4.7 related events (community) 4.8 volunteer recogitlon/thanks event 4.1 5. Festival Delegates 5.1 registration forms 5.2 accommodation subsidy 1500 x $ 10 x 4 5.3 meals 1500 x $ 17 x 5 6A delegate I.D. 5,5 delegate social events (dance/sodal centre, etc.) 6. Ceremonies 6.1 opening 6Z dosing 6.3 awards 6.4 presidents'eception $ 35,000 $ 12,000 $ 5,000 $ 5,000 $ 57,000 $ 2,000 $ 2,000 $ 5,0OO $ 2,OO0 $ 1,000 $ 3,000 $ 1,000 $ 1,000 $ 1,500 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,500 $ 3,000 $ 23,000 $ 2,500 $ 5,000 $ 1,000 $ 1,500 $ 500 $ 1,000 $ 1,500 $ 3,000 $ 2,000 $ 18,0OO $ 1,000 $ 60,000 $ 127,500 $ 2,000 $ 5,000 $ 195,500 $ 4,000 $ 4,000 $ 3,500 $ 1,500 APR 1 b 199( 6.5 festival launch7. Technical 7.1faciiities rental 7S equipment 72 maintenance 7A staff (1- week) 7.5 piano moving/tuning 7.8 labour 7.7 security travei 7.8 buses -!n town $ 1,000 $ 10.000 $ 10,000 $ 1.000 $ 2,000 $ 2,000 $ 2,000 $ 1,000 $ 10,000 $ 38,000 $ 5,000 $ 5,000 8 Contingency SUB-TOTAL Legacy TOTAL $ 14,000 $ 352,500 $ 70,000 $ 70,aoo $ 422,500 THE CGRPOINTION OF THE CIlY OF PORT COQUITLAM MEMORANDUM April 8, 1991 TO: I:. Janna Taylor, Parks & Recreation Director FROM: Larry J. Wheeler, Recreation Nanager SUBJECT: Community Parades Reconenendati on It is recommended that we enter the City float in the Pitt Meadows parade 1June I, 199! ) and in the District of Coquitlam's Centennial parade &July 21, 1991). * * * k l l 0 4 0 * * * e Purpose/Problem: purpose of this report is to provide information and a recommendation to the Parks and Recreation Committee regarding which community parades we may want to enter our City float in. The Background Information: Each year we send out invitations to many lower mainland municipalities inviting them to partlc1pate in our parade. A number of the munlclpalltles accept our lnv1tat1on and enter their float ln our parade. In return, we receive a number of requests from other municipal 1 ties, etc. to enter our float 1n their parades. With the exception of the Pitt Meadows parade we have traditionally turned these invitations down. To date, we have received five 1nvltations (Pitt Meadows-June 1, Coquitlam-July 21, New Westmlnister-May 25, Comox-August 5 and Miss on-July I 3) to participate ln community parades in 1991. kely forthcomi ng . Additional nvi tatlons are 1 1 1 1 APR 1 6 1991 not entered There are a number of reasons why we have traditionally our float ln other community parades. We are not able * * Our float has not been built to travel. tansportation. and/or to d1smantle it for easy storage has Because we are not able to dismantle lt, storage the decorating start we Once always been a problem. storage space. Ne float each year, we have to find the The more usually end up rent1ng space by need month. rent1ng continue to we longer parades we enter, the storage space each year. from Because we can not dismantle the float to move it it is to drive parade to parade, our only alternative the float on hard and dangerous which ls expensive, parades we more The decorations (they blow off, etc.). from community to 1t driving enter, the more we spend make. to need we repairs more commun! ty and the committment from the kids (Flower It is hard to get a etc.) to attend every parade. girls, princesses, our float, we feel we In light of the aforement1oned limitations on in other community should cont1nue to limit the use of our float of Coqui tlam's parades. However, in recognition of the District that we enter our City Centennial Celebrations, 1t is recommended cost of storing the float in their parade in 1991. The additional will be decorations float, transporting it and repalrlng a L 'tely $ 600.00. Wheeler LJW/pg File No: 406. 3 YOU ARE CORDIALLY INVITED TQ PARTICIPATE IN OUR PARADE TO BE HELD ZUNE 1. 1991 STARTING AT BLAKELY AND HAJQIOND ROADS AT 11 I GG A. ~ M ~ Rain or shine issued to each registered entrant at the corner at Blakely and Hammond Roads. Each number indicates your position of your entry in the parade. We request entries distributing candies, please give them from your vehicles. For speedier marshalling, your entry must be returned to me by May 1, 1991. This deadline will enable us to program the parade in the most effective display and be less confusing on parade day. PARADE DAY ENTRIES will not be refused but will not be registered at the judges stand. Phone entries will be accepted before the closing Numbers will be date of May 1, 1991. entries are requested to supply your own pooper scooper. Horse entries having no pooper scooper will be plac .d at the end of the parade. please indicate pooper Horse scooper or no pooper scooper as a separate entry and make them eligible for a trophy too. We look forward to seeing you on pitt Meadows Day. Please return entries toI RON MORZSSETTE Parade Marshall 119th Ave 19250 f28 — — Pitt Meadows, B.C. V3Y 2A5 or phone 465-4932 APR t g ]ggg e 3'ITT MEADQWS DP Y CQMM JTTEE PXTT KEADOWS DAY PARADE JUNE ENTRY PORK — 1«1991 - 112 00 AK PARAOE MARSHALl ROH MORISSEYE lilt AVE. PITY MEAOOWS B.C. VSY 2AS «29 . l92MI NAME GF CRGANIZATION PERSON TQ CONTRACT CITY TELEPHONE DESCRIPTION QF ENTRY AND (NOTE: ADVISE Description two similar HOW MANY PARTICIPATING IN ENTRY if to allow pr oper piacesent in the panace, avoidi.g entries together, ei:c. I IF ENTRY HAS MUSIC (live oc taped) GN UNIT. YES NQ PLEASE I"IDICAA CLASSIFZCATIQN TO «IIQ:CH YOUR EITRIES APPLIES NOVELTY JIICR CRGAiiIZATIC!I RIDIiNG Cr UB HANDS COMDR CRGAMZATICN HORSE CCMME~CIAL IAIA ANTIQUE VPJIIC~OR JGRETTM PAGEANIRY & RIDER HORSE DRAWN VEHICIE CI~NS . -OP:"n SA".COPORS JUNIOR ORGANIZATIONS ARE EITTARY SCHCOL DCIAIN. MLJIGR CRGANIZATIONS ARE SENIOR HIGH SCHGQL AND UP. i isseseEII filll" []if I' APR elsnE Igma&wa Mt7IF~ ~ N ~IS i I I asi«««m IeSESSI I remaaEi Rai = a~a==s 1 6 tgg~ mg-=-— -@ I I I iiS Ne ~ 'e ~ maasaWlMlA LRam — — ". RI Wl 9991~ — t(N Is~ — a Rec'::: ~ eee(@ '— I I FITt MPP,DQws 0N NPADE tub F- I l SOUTH BOWSON ROAD I gRJI( — — — El'll, I lk,i~ii,wll "-i0 l PI II 122MI ~ 11'I AVE. MEAOOWE 9 9 VIV IAI I 29 ~ ~I",,"-;;:.;iil fiiiF"=::=,-;: l PARADE,CUAIRl(AN: PON HORISSETTE 465-4932 195B SL. it 'l,l',giiiiiil 9 ME 2'ggl(g I lt". N i;X STARTIt(G POI(IT ~ Mlg((j lllih='RE ~~1 ee ~r~ W ikey i al s I ( i I IRIRIR91iiem~ j i 'RiB(ljjji k I I NUtl(ERIt(G BOOTH I I / ( tu 2 I/ I (O CI I II POSITIOIN. SHALL /~ Cl(ILDREN'S'tlTRIES // TUE PAR4DE AT P.H. ELEH, / Ii JUDGES STAND I & ( I Churct SCHOOL BARRIS ROAD ,'~ I I lr..t Illgg] 5iaa~ MILL BE JUDGED AND ENTER lo, II Et(TRIES ARRIVIt(G AT TllE BOOTH WILL BE NUHBEREU ACCORDING TO TNE PARADE I / u/ t(OTE: COQUITI AM CENTENNIAI COMMITTEE 0991) @ ps~a is a very special year for the residents of the Distr&ct of Coquitlam as we celebrate 100 Years of growth and community be a spirit. One of the highlights of the year's festivities will which we 1991 Parade on Sunday July Grande at 12: 00 p.m., 21, 1991 cordially invite you to participate in. Enclosed is the entry form for our event. Please return this form no later than March 1, 1991 to: Coquitlam Centennial Committee SSS Posrier Street Coquitlam, B.C. V J SA7 *ttentsoni Bernie Moffat Mr. Final confirmat&on letters and additional information will follow. We look forward to your participation in 1991. Sincerely, Bernie Moffat Centennial Committee 1'391 K as saaaPa 633 POIRI R STREET, COQUITLA!YI, B.C. V3J 6A9 ~ TEL: (604) 936-3461 I'AX: (604) 636-6014 a4- ~il M saasaa '~aims ~ s RWIKisl,st'l~~ I)@~e&mets li I I Is K' I ' tele ~sa '~~ I ) ' ~ ~ iiISI II IRRs I I )s a B1 i l 3 m ts ~sI IIIII+ tP f)39 ™mi~R IIII& 1 = ms s m ii ~m i i i i ''"''iii .. 4PR ~ al sa aaaa i SiejieIet ta 3 3 3 I I tl „ I al 1 6 1991 ill PARABE INFOBMATIQM NUMBER (604) 936-348% APR l 6 1991 I I imam!~P )ebs m&IN~'=. ==--:.-,~,'.. 'mmes«,i 1991 COQUITL6 CENTENNIAL GRANDE PNADE RULES CLOSING DATE: APPLICATIONS MUST BE RECEIVED BY MARCH l. 1991 DEADLINE. Confirmation of your acceptance and parade maps will be sent. immediately after the deadline date. STARTING TINE: 12;00 P.H. SHARP UPON ARRIVAL, THROUGH THE ENTRY CHECK-IN, SITUATED AT FIRST GO ENTRIES MUST ALL 2929 Barnet Hwy., (South Nest portion of Coquitlam Centre Parking Lot) Committee. Any units All persons must first be approved by the Centennial Parade issues are subject to advocating, opposing or depicting any political or social than those for other cars approval of the parade committee. Any non-decorated The permitted. not be will Centennial distin uished guests of the Coquitlam final. entrants is all regarding decision Commzttee's Parade in order to All persons in charge of entries must report to the CHECK-IN AREA will be numbers posxtion Corresponding positxons. allocated receive their marked. position number of every entry must appear on toe lead vehicle, person, banner, etc., so that the parade judges, spectators and commentators can easily identify each entry. During the parade entries must mazntazn a spacing of no less than 15 metres the (approx&mately 50 feet) and no more than 30 metres &!00 feet& behind HILL AND IMPORTANT THIS IS accordtngly. precedin unct and regulate their speed along the BE STRICTLY ENFORCED. Centennial Parade Officzals wall be stationed problems care of any route and have the authority to regulate spaczng and take entry or your essential that mav develop. Co-operation is absolutely breaks xn the parade. util be removed from the parade. There must not be any The march. material may be handed out or thrown to spectators alon the line ofstrictly is material or other literature Dzstrxbution of gifts, merchandise, xn Town prohxbited. Entries having completed the parade route will disperse tame of the at Centre Stadium. Maps will be provided with assembly information entry acceptance in early February. Alcoholic beverages are forbidden on any float. in any vehicle or on the person start will of any partxcipant. Participants consuming alcohol prior to parade during the parade alcohol consumzng persons rot be permitted in the parade and No will be removed from the line of march, of INSURANCE: All motorized float and equestrian entries must provide evidence single combined with lxability damage and property insurance for bodily injury limits of $ 200,000 .00. THE COQUITLAM CENTENNIAL COMMITTEE RESERVES THE RIGHT TO REFUSE ANY ENTRY REMOVE THEM FROM 12IE PARADE AT ANY TIME. AND THE ApR ~ ~ ill/i '"H"'Ej!Bdllllsua ggjgl"~'"" - ~~~Nimbi ~~LIRl&5 f N ~.=nngmlif ~ jjyas~g'5,1$ 1jg)/Ig[g gy g] g .=" —;;~ ~~IRISH/g!w3 „,, IF Ijljf"- n = . -. =;p„'';; 'p'» — —..milli ~ 1 6 jgg( Ill!1+q[jplSgf) jjil~yav g:- = "::.m~5!! "" 3 gag„+jl ~ w sl j~ g I NAME OF ENTRY CITY(TOWN 'ZIDrmS ~STAl/ZIP CODE PROVINCFJSTATE NAEIETILE OF PERSON IN CHARGE GF ENTRY RESIDENCE PHONE —. BUSD(ESS PHONE AREA CODE JUDGING CLASSIFICATIONS (A) 'FLOAT CHECK THE Al'PROPRIATE SEC11QN, IF YQIJ DO.NOT CHOOSE A ~I PLEAS pop. Over 90,COO pop. 30 - IO,COD pop. under 30,0CO — — CocununrYics Ouuidc B C pop. over 90,&00 pop. @ (C) MARCHING UNITS; (B) BANDS: Conununirics inside B.C. — SECfION, YOU WILL NOT BE JUDGED 30 - 90,0CO pop. under 30,CCO Drum aod Bugle Drill Team Pipe Msiorcnss (D) HORSE ENTRIES: Marching, High School Inside B.C. Single Marching, High School American Group Clean.up Marching Other &El COMIC ENTRIES: Hcrimge Fcsuvals Earner America High School Bands Cluhs snd Associsuons: over 30 fccr long Single Team under 30 fccr loag Cammcrciah ALL FLOATS ARE ELIGIBLE FOR THE GRANDE AWARD,BEST over 30 (ccl long OVER*LI. FLQAT1. under 30 fccr long Direct all Replies tor INDEIINITV AOREEHENT Colin&tice Centennial 633 sorrier Street Couultlaa, D.C. Conor stee II'PR THE UNDDISICNED aDrecs ta lndeanify, hald harnless and corelITTEE defend any actron 40alnst the coCUITLAN cENTENNIAL aDainst lish& li ~ ies and tha DISTRICT Of CCOUITLAH &roe and uhaesoaver arrsing out o( their participation in V33 6A9 &604) 936-340! the Centennial Celenrctlor:s. IIISN5 SrDnature Title e&~&is&51 ilkiiR Date II)) li 145 eusesh ameR iI III t 6 1991 FLOATS (including car, truck or tractor) MUST BE COMPLETELY DECORATED. Hezght limit is 12-1/2 feet, maximum length 55 feet, maximum width 14 feet. during Floats must be of proper construction to allow no chance of breakdown Someone capable parade, have good brakes and provide 180 degree driver vision. area. must of drivzng must attend a float at all times while in assemblyexhaust You must The pipe lbs). least 5 at chemical, carry a fire extinguisher (dry be protected where it passes near any decorations. Where portable generators are other substantial used, they must be securely mounted on the float vehicle or material. decorative from generator separate base. Fireproof insulation must Floats parade. the of morning the on inspections conduct The Fire Department may Awards 10:00 a.m. at begins must be in assembly position by 9130 a.m. judging will be made at the start of the parade. ALL COMPONENTS MOTORIEED DRILL TEAMS makes Motorized drill teams must travel the parade route as an overall unita which guard rear delegate to allowed Teams are not FOPWARD pROGRESS AT ALL TIMES. are Teams formations. its performs the team while to stop and hold up the parade the not expand and of space minimum a in perform to skill their use also asked to in position by must be Teams amount of space used as the parade progresses. teams. these 10:00 a.m. There is no judging of BANDS AND MARCHING UNITS Bands and Marchzng Units must be unloaded and ready in assembly positzon by 10:00 or lodging expenses, a.m. We do not accept responsibility for travelling, food will be accepted for Unit Marchzng Band or No nor for buses or personal items. considered by the Parade uniforms in attzred members are all the parade unless with the Band marching PERSONS Committee to be appropriate. DIRECTORS and OTHER maintain Unit. must Marching All attzred, or Drill Unit must be dzstznctively create gaps ol the parade of progress the delay which a FORWARD MOTION! Routznes will be route they parade the Along permitted. not are feet 100 than greater at formatzons and marching ability, judged for uniforms, presentation, musical the parade following immediately presented will be the reviewin stand. Awards at 1:00 p.m.'t Town Centre Stadium, COMIC ENTRIES They must carry on a entries will be judged on the parade route, even during stunts. Comic parade, the throughout continuous forvard motion entries must be in assembly by 10:00 a.m, Awards will be handed out at the Comzc conclusion of the parade. EI)UESTRIAN following. mounted unit will be accepted wzthout a decorated clean up unit must be Horses attire. unit other All riders must be attired in costume or f.om bar to right the reserves Committee Parade properly trimmed and shod. The All spectators. riders or other to unsafe deemed rider the parade any horse or animal or rider times. all Any horses must be under the control of the rider at Equestrian units must be in deemed unsafe will be removed from the parade. parade at 11100 a.m. and posztion at 10:00 a.m. They will be judged before the10:00. a~ards will be presented at the start of the parade No 5I~ I~ / lh gPSI ga!a5I iH!. APR 6 1ggi '~g!I Qg ~15$ lmm msmm~ apt-.=',—,IRgllam'a gag m 'Itffl t $R egg , Bah mmllRI ' '. '( Ifm/ / 'glIIl ggmm i mlWI IN 5]gyle ~ i ~ ) J ~ THE CORPORATION OF THE CITY OF PORT GXQITLAM MEMORANDUM April 8, 1991 Janna Taylor, Parks & Recreation Director TO: K. FROM: Larry J. Wheeler, Recreation Manager SUBJECT: Accounts Receivable — Port Coquitlam Buckeroos Recoeseendations City be received as information by this report It is recommended that Committee. the Parks & Recreation l * * 4 * * w * Purpose!problem to the Parks & report is to provide information i purpose o f this Co Por rt oquuitlam the of Recreation Committee regarding the status . Buckeroos 'ccount with the Th e Background Information: Coquitlam Buckeroos were Approximately three years ago, the Port Junior B team and play in formed in our City. The Buckeroos are a the Nest Coast Junior League. representatives of the Club When the team was first getting started, the time, they indicated that came to discuss financing with us. At year to be tough and that they would they expected the ~fir Ne agreed to a temporary a e any assistance we could provide. apprec late and agreed to op en an subsidized rental rate, (still in place), were able. as they account with them so they could pay are more thaan $ 7,300 After three complete seasons, the PoCo Buckeroos they started. since up in debt to the City and have never been onpaid basis. irregular very a received In addition, the payments are have heard that the Buckeroos 1ntentionally do not pay I the City until last for a couple of reasons: "Deep Pocket Syndrome" — We don't need the money to stay in business. 1nterest on money owed to us. been more than fa1r with the Buckeroo It is our feeling that we have t1me to start "push1ng" the Buckeroos now organization and that 1t is to make the required payments. * We do not charge Conclusion: Buckeroos are in debt to the C1ty in excess of $ 7,300.00. the organizatio n to For thr-n years we have patiently wa1ted for the Buckeroos to pay push to started we time estab'isn itself. It ls are aware of the ensure you up. mls informat1on has been prepared toclub representat1ves. from ase you get any feedback n Th e P 0 C 0 1 'E Wheeler, Writer LJW/pg File No: 406.3 5 1202.4 c.c. - J. Fraser, Deputy Treasurer goo /b Yx THE CORPORATION OP THE CITY OP PORT COQUITLAM REPORT TO COUNCIL March 28, 1990 B.R. Kirk, City Administrator Janus Taylor, Parks 6 Recreation Director FROM: K. SUB JECT: Parade Route Recommendation To approve the 1990 May Day parade route as outlined in the attached diagram. Background 6 Comments Bach year the Eay Day Parade is held in downtown Port Coquitlam. This year the parade is set foz Satuzday, May 12, 1990. Analysis of Proposal pazade dispersal area has been changed this year. Dispersal will take place south of Hawthorne Avenue along Tynez Avenue. The This route is being used instead of going north on YDngsway which in the past has caused major traffic congestion. Kingsway Avenue is used as an exit out of Port Coquitlam. Conclusion parade will follow last year's route Wth the exception of dispersal, which this year is being recommended to exit south of The Hawthorne on Tyner Avenue. 7I. ~rka ~anna Taylor, A Reczeation+irectoz KJT/pg APR & 6 lao& CARD 'LEASE. ASSEMSLE IN AREA MARKED ON ENCLOSED SQ LITH ON TYNER ST. PARADE BEGINS AT QA A'ND DISPERSES PLEASE C TIME STA III II IIIIII'$ % 5M I pg O. E. 'HAW E WE HAW (checic in) ~ THE CORPORATION OF THE CIlY OF PORT COOUITLAM MEMORANDUM April 16, 1991 Janna Taylor, Parks 5 Recreation Director TO: K. FROM: Larry J. Wheeler, Recreation Manager SUBJECT: Contract: May Day Aerial Fireworks Display Recommendation: Port Coqu1tlam enter into It is recommende/I that the City of to provide the fireworks for a cont.act with Pyrodyne Canada the May Day Festival. Purpose/Problem: purpose of this report is to provide the Parks and Recreation Committee with i nformation and a recommendation regarding the proposed contract with Pyrodyne Canada for the fireworks during the The May Day Festival. Background Information: have negotiated a Staff involved in organizing the May Day Festival display on firework deal with pyrodyne Canada to provide an aerial requires a Canada Pyrodyne fes+iv1ties. May 9, 1991, as part of the this nature of Contracts customers. their with signed contract to be need the approval of City Council. firework Pyrodyne Canada 1s an experienced company in the business of s1zes, all of d1splays many displays. They have successfully put on They opening. Skydome Toronto the and Olymp)cs including the Calgary general llabillty, carry $ 5,000,000 in ))ability insurance ()nc)ud)ng liability, products and contractual premises/operations liability, pyrotechnicians. qualifi:. use only and liability) and bodily injuries lel L/W/pg F1)e No: 406.3 c.c. — Lorraine Sabyan, May Day Comm1ttee APR 16)QQ/ DISPLAY CONTRACT AGREEMENT to offer ODYNE CANADA LTD, agrees customer the to services following k irewor Provide t.he f inest f1991; display on MAY 9, insurance in Provide liability amou»t. of S5,000,000.00; including gene& al liability, premisesyoperat ions liability, liacontractual and products liability; bodily indury provincial bility, all necessary Secure required; and local licenses pyrotechnician; led qua pr ovide 'f s'gnino th~ "i CITY OF PORT COQU1TLAMthe following: do contract agree toentire display show rchase t.he 1 Pu Ltd. from Pyrodyne Canada locat.ion for suitable 2 Provide a show; the f ir ing cf the display 3 4 5 to Provide adequate security site: firing the at insure safety on signing of. A g r e e t o p a y 50% the contract. namely S847.00; Agree to pay balance of S847 00 on receipt of invoice. CITY OF PORT COQUITLAM LORRAINE SABYAN CONTACT PERSON: SPONSOR: 2253 LEIGH SQUARE, ADDRESS: TELEPHONE = PORT COQUITLAM, V3C 2AB ( wor k )( 604 )911-6622 ( fax ) ( 604 )942-2AB ( home )( 604 ) NyA COQUITLAM OF PORT COVERED BY INSURANCE- CITY ADD ITIOI'IAL PART IES TO BE COQUITLAM REEVE STREET P ARK, PORT DIAMOND, BALL LOCATIONDISPLAY DISPLAY AMOUNT- S1, 00.00 PRO. TAX= S 90.00 G S.T S105.00 TOTAL: $ 1,695.00 BILLING INFORMATION ACCOUNT NAME: ACCOUNT NO: CITY OF PORT COQUITLAM if different from above I ( ENTITY RESPONSIBLE FOR PAYMENT:from above) differen BILI ING ADDRESS DISPLAY AERIAL SPECIAL INSTRUCT IONS- (if — 10 MINUTES i ~ s Signature Date: — PYR Canada Ltd. For - Cl I'Y OF PORT COQUITLAM RED DEVIL FIREWORKS 05-09-9'at.( f( 'yrodyne Gus tollll I NEW APR GORILLA DISCOUNT FIREWORKS 3 6 'I9fjI