PURCHASING POLICY

GENERAL

Purchasing for all Departments shall be co-ordinated through the
office of the City Purchasing Agent.

The City Purchasing Agent shall institute forms and procedures as
required for proper implementation of purchasing procedures.

The City Purchasing Agent shall co-operate with other local Municipal
and Public Organizations in group buying of items in common use.

AWARD OF CONTRACTS

Awards shall be made for equipment, supplies and services that will
give the greatest value based on quality, service, price and timely
delivery. Preference shall be given to local suppliers where quality,
service, price and delivery are equivalent.

PURCHASES UP. TO $100

May be made by authorized personnel in the ‘end use’ department following
the purchasing procedures laid down by the Purchasing Agent.

PURCHASES BETWEEN $100 and $1,000

On receipt of an authorized requisition for goods or services between
$100 and $1,000 the purchasing department will telephone two or three
firms known to be interested in supplying the specific commodities

requested. The purchase order will be awarded on the basis of these
phone calls in consultation with the. end use department.

PURCHASES BETWEEN $1,000 and. $10,000
Prices received by sealed bid tenders.

(a) Low bid tenders - the purchasing agent may award ‘low bid tenders
up to a value of $10,000 which comply with the specifications.

(b) Greater value tenders - in cases where a tender is considered to
give greater value than the low bid tender meeting specifications,
the. City Administrator may approve the award to the greater value
tenderer.

Most vehicle purchases would fall into this bracket.