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CORPORATION OF THB CITY OF PORT

CO@~

PARKS dt RBCRBATION COMMBVBB

A meeting of the Parks and Recreation Committee was held in
the Wilson Centre at
PR100pm, on Wednesday August 29, 1990.
In attendance was Alderman Mdce Gates and Alderman G4

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Also in attendance was J.arry J. Wheeler, Acting Parks and
Recreation Director.
Alete lvlcInnis, Progrran Coordinator-Seniors, Nick
Schroeder,
Jack Blowers and
Lorraine Hogg of the Seniors Advisory Board, present for
item
Jane Reeve, represe!iting Boy Scouts of Canada was present fornumber one only.
item number two
only.

Itnn No. I

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OMP.O Request
Representatives from the Wilson Centre Advisory Board and a
staff representative from the Seniors area met with the
and
Recreation Committee to discuss the requests received Parks
from the
Old Age Pensioners Organization. Alderman Gates indicated
that he was on holidays when the Wilson Centre Advisory
Board
met with Committee of Council to discuss this issue.
Therefore,
he would like to hear their comments first hand.

l(1IN1J

The Advisory Board outlined their concerns related to the
requests received from the O.A.P.O. ln general terms, the
concerns were centered around the following:

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1)

The O.A.P.O. already receives many services and
considerations that other non-profit organizations in the
City do not receive (ie. guaranteed space for monthly
meetings, access to kitchen, etc.)

2)

The O.A.P.O. is one of many senior citizen groups that
could have chapters in Port Coquitlam. In fact, we could
end up with mom than one O.A.P.O. chapter in Port
Coquitlam (ie. Maple Ridge has seven). If we provide a
large number of benefits to one outside non-profit seniors
organization: then others will expect similar treatment.

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1.

That the delegation be received.

2.

And that staff prepare an additional report on this subject
and bring it back to the Parks and Recreation Committee.
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Item No 2

Boy Scouts of Canada
Jane Reeve was in attendance to discuss the Boy Scouts request
for free use of City facilities. Jane indicated that she felt that the
Boy Scouts of Canada were a worthwhile youth organization
and should be supported by the City. Prior to July 1, 1990, the
only support provided by the City to the group was "free" use of
City meeting room facilities.
As a note School District ¹43 has established a tiered fee system
that resuhs in the charges being waived for weekday use of
school facilities by the Boy Scouts. The Parks and Recreation
Committee discussed the fact tha( our revamped fees and

charges policy (proposed in Master Plan) when developed will
quite likely address the need for reduced rentals for certain
organizations such as the Boy Scouts.
Recommerg4gjooLc-

Item No. 3

1.

That the delegations be received.

2.

That the facility rental charges for the Boy Scouts of
Canada (Port Coquitlam troupes) use of meeting rooms be
waived for the emainder of the year, or until such time that
a revised fees snd charges policy is approved.

3.

That this item b: referred to Comrtuttee of Council for
review.

Chess Club-Request for Free Facility Use
The attached report from the Acting Pasks and Recreation
Director was reviewed.

Eeccrrunendation:
To approve the recommendation in the report.

Rogers Cable
The attached Mom ation report from
Recreation Director was discussed. tile Actmg Pms and

Recotnulen~iott)
That the attached information report

be received.

Teay Itox Run
The attached report from the Acting
Parks and Recreation
Director was reviewed.

RucttnLm~gttlt
1.

To approve the recommendation in the

2.

That this recommendation be taken to

The meeting djoumed at 6:30pm.

report.

Council.

THE CORPORATJON
OF THE
CITY OF PORT

COf)~

COMMrrTEEOF COUN

June 6, l 990

reeman, City ( lerioDeputy
FROM:

ECT:

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~'yior, Parks & Recreation Direcror

K.. J

a,

OAF O (May, l 990 Parks

'ttee

& Recreation Committ

Mecting)

Thar the O.A.P.O. be
encoura
courageed to
t use a City
e, or eir monthly
executive meeting. facility, when
2)
The O.A.P.O. be
permitted too use the avail able
ts was er, eacept
coffee mugs,
ere y an outside in the case of their function bem
organization.
3a) That the number
of fund
nd raising
rai
events. sponsored
O.A.P.O.. in
ill the Wilson
Centre, not exceed two a by the
year.
3b) That the minimal
rental rare be charged for
their events.
3c) That if they wished
rental rates to be waived,
rhat a r
ar
ecreation Committee.
4)
The O.A.?.O. should
not
e or e purposes ofbe p e muned acc ss to the Wdson
hosting social functions or
recreation programs. Instead,
, pmg
ro ram suggesttons
to t e
should
ilson Cemre Ad v'(sory
Board or Wdson

THE CORPORATION OF THE
CITY'F PORT COQUE'ZBQ.f
i&IE RIOR

Uiil

May 2S, 1990
TO:

K. Janna Taylor, Parks 8r. Recreation Director

FROM:

Larry J. Wheeler, Recreation Manager

SUB JZCT:

Issues Raised by the Old Age Pensioners'rganization

The Old Age Pensioners Organization forwarded a letter to the ineinbers
of Citv Council raising a number of issues thac aze concerning thein.
These issues are clouded by a perceivea coniL'ct between the role of the
O.A.P.O. and the role of the Wilson Centze Advisory Board. Once these
roles have been clearly defined (for our purposes) the resolution of these
issues becoines fairly straight forward.

Recommendation:

It is recommended. that:
That tne O.A.P.O. be encouraged to use a City facility, when
available, for their inonthly executive meeting, and that;
2)

The 0 &P.O. be perinitted to use the available coffee inugs, and
dishwasher, except in the case of their function being catered by
an outside organization, and that;
The O.A.P.O. be permitted to hold fund .. 'sing functions in the
Wilson Centre following the same gxideiii es (i.e. rental, etc.)
that other non-profit organizations follow when accessing
City-owned facilities, and that;
The O.A.P.O. should not be permitted access to the Wilson
Centre for the purposes of hosting social functions or recreation
programs. Instead, program suggestions should be referred to
the Wilson Cer.tre Advisory Board or Wilson Centre Staff.
W

AUG

29 59Q

Puzp&me/Problem=

The purpose of this report is to provide information and a number of
recommendatious to the Parks and Recreation Committee regarding a
number of issues raised iu a letter rec ived from the Old Age
(Port Coquitlazn Branch No. 21).

Pensioners'rganization

Background Information:

The Old Age Pensioners'rganization (O.A.P.O.) subroitted a letter to
members of City Councfl outlining a number of issues they would like the
addressed. Some of th..sc isa~as have been bantered around for a nuznber
of years, while others have been previously resolved, but, obviously, not to
the satisfaction of the Q.A.P.Q. executive. Much of the confusion seems to
indirectly revolve around a perceived conflict between the role of the
O.A.P.Q. and the role of the Wilson Centre Association. In fact, these two
organizations have two very different'andatee.
The Q.A.P.O. is a non-profit or gamzation, with branches a)I over Caz:ada,
which has a mandate to im'orove/protect the quality of life (recreation,
housing, medical care, transuortation, etc.) of pensioners. In this role,
they lobby various levels of government to promote this qua)ity of life and
to affect change. In, as much, the Q.A.P.Q. is not mandated to be involved
in the direct provision of eence.
The Wilson Centre Advisory Board was created by City Council to assis;
city staff with identifying the recreation service needs of the seniors in
Port Coquitlam. Iu this role, they are directly involved in the provision of
recreation services.

Issues:
Each issue raised in the attached letter w)11 be discussed briefly following,
PLACE TO HOLD MONTHLY ~CUTTVZ MEE~G
The O. 4 P.O. vrould like to meeting monthly at the Wilson
Centre so that they do not need to continue meeting at Dogwood
Manor. Although, we would not normally permit an "outside"
crgmizacion to meet in the Wilson Centre, the O.A.P.O's
request has previously been considered because of the important
role they play for many Wilson Centre members. It is my
und=rstanding that the offer for the O.A.P.O. to use the Wilson
Centre as a meeting place has previously been made on the
condition that the facility is available. Programs take priority.
The Young Room and Terry Fox Libra~ have also been offered
as alternatives, again subject to availability.

AUG

29 1990

'7

USE OF WILSON CELuTRE'S COFFEE CUPS AzuD
DISHWASHER
The O.A.P,O, would like to utilize the Wilson Centre
during their general meetings and use the commercialcoffee cups
dz'shwasher. It is my understanding that
of these have
previously been offered to the O.A.P.O. Inboth
fact,
we supply the
cream. The exceptions are we do rot have enough
cofFee
( at present) to serve
an entire general zaeeting. And the cup
cups are too fragile. In addition, we ask the O.A.P.O. nottea
to use
the dishwasher when they are using
a commercial caterer (i.e.
Christmas Dinner).

FUND RAISING
The O.A.P.O. needs to hold several fund raising events
per year
to ensure they are able to fznance their
"business". We
recognize this need and have tried to support their efforts
in a
variety of ways. Foz example, the Wilson
Centre
Advisory
Board has not got involved in selling Senior Lottery
tickots, so
that the O.A.P.O. may obtain
all revenues. A recent example,
the O.A.P.O. was invited to host the
bingo on May Day weekend
as a fuzzd raiser. However, if their fund
effort involved
using the Wilson Centre (or part thereof),raising
we would need to
charge the appropriate rental rate. This way, w'e are
treating
them in a mazmer consistent with how
we treat other ncz -praGt
organizations holding fund raisers in other City ownea
facilities. An option that may be worth
is to hold a
joint fund raising event with the Wilson exploring
Centre Advisory Board.

SOCLE EVElVTS/PROGRAMS
The O.A.P.O. would hke to be able to sponsor a
couple of social
events/prograzus each year for their meznbers. Although,
it may
be questioned as to whether this objective is within
their
mandate; we have never discouraged them from accessing
one of
our rental facilities for theu social program.
However,
we
discouraged the O.A.P.O. from using the Wilson Centre for have
such
a purpose. Our preference is that if the
K.P.O. membership
perceives a shortcoming in o~ recreationO.program
then
thev should bring it to the attention of the Adzdsorvoffering
Board
or
Wilson Centre staff.
SUPPORT FOR O.A.P.O. ACTIVITIES
The O. A.P.O. currently use the Wilson Centre for a number

of
their business activities.
Once a month they use our large multi-purpose hall at no
charge for their general meeting.
They prcvide coffee (a collection is takezz). We urovide
cream at no charge.
Once per year they sponsor a Christmas
for O.A.P.O.
members. O.A.P.O. members pay for thedinner
meal.
We provide the hall, tables, etc. at no charge.

i!P

AUG

29 ig90

(

Once per yea, the O. A.P.O.
a picnic far the seniors
Port Coquitlam. Participantshold
are charged a small fee to in
attend.
We provide the arena at no charge
We taIre names
In addition, we provide a fair amount of indirect
support by
referring calls, forwarding messages, providing
O.A.P.O.
with space on the bulletin board etc.

j'

Quite often there is a perceived
between the mandate of the
OMP.O. and the Wilsnn Centre conflict
Advisory
Board. This perception tends to
cloud otherwise simple issues.
most of the identified issues
becomes f~ly straight forwardResolving
ouce there is a clear understanding of the
mandate of each organization, and
how they might inter-relate.

Larry . Wheeler
L JWipg
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B. Levine, Area Supervisor
A. Mcinxds, Program Coorainatnr

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THE CORPORATION Or TIIZ
CITY OF PORT COqUITLAM

MEMORANDUM

August 29, 1990

Parks & Recreation Committee

TOc

Larry J. Wheeler, Acting Parlxs & Recreation Director
SUBJECT:

Chess Club - Request for Free Facility Use

It is recommended that the Parks & Recreation Committee
deny
the request received from the Chess
Club for free use of the
Young Room.
PxxrposxsTiubiem:

The purpose of this report is to provide
and a
recommendation, for consideration by theinformation
Parks
and
Recreation
Committee regarding a request received from the Chess
Club for free
facility usage.

Sackgrmmd of Problem:
The Port Coquitlam Chess

Club was started in 1972 by Mr. Svend
¹elsen. In recent yeaxs, the
Club has been meeting in the Young Rooxn
once per week for 2-3 hours per night

On August 23, 1990 I met with Mr. Svend ¹elsen from the Chess
Club
regarding our new fee schedule. He had concerns
regardinq
the
fee
scnedule, and indicated that he
not continue to "run'he club if
this fee was implemented. As a would
result,
he is concerned that the Chess
Club will "fold".

Analysis of the Problem:

It is my understanding that the Club has 18-20 active members
(predominately adult) and about 8-12 members show
on an average
night. At $ 5.00 per hour to rent the Young Room, theup
cost
per participant
per night would be approximately $ 1.00 - $ 2.00. Mr. ¹xelsen
has
indicated that he is not prepared to discuss paying this fee with
xnembership. Collecting the fee is too much work and he would the
prefer to
let the club "fold".

AUG

29 1990

1!!

It is worth noting that the Chess Club's
"business meeting" purposes. Therefore,weekly facility use is not for
they should have been ayin
our "B" rental rate all
along.
Options Considered:
Three solutions have been evaluated:
1.

2.
3.

Waive the rental fee for the Chess Club.
Deny the request from the Chess Club.
Propose an alternate solution.

Waive the rental fee for the Chess Club.
Solution:
The Parks and Recreation Committee
support the requ=st and recommend City
Council waive the rental fee for the Chess
Club.
Advantage:
The Chess Club would continue to provide
a service in our community.
Disadvantage: Other organizations
would request and
expect similar treatment.
2. Deny the request from the
Chess Club.
Solution:
The Parks and Recreation Committee
would folio~ the policy as adopted and not
waive facility rental fees.
Advantage:
The fees and charges policy would be
implemented in a consistent manner.
Disadvantage: The Chess Club could "fold".
Propose an alternate solution.
Solution:
The Parks and Recreation Committee
could compromise and provide
an alternate
solution such as phasing a fee in.
Advantage:
A certain sensitivity to the "needs" of the
Chess Club would be demonstrated
the club m@z contmue to operate. and
Disadvantage: The Chess Club may still 'old".
Other clubs and organizations could
request and expect similar tr eatment.
1.

Because the Chess Club is
the facility to play chess and
have
been charged for the facilityusing
all along, and because the fees andshould
charges
should be implemented in a consistent fashion
not appear to create an overwhelming burden, aad because the fee does
it is recommended that the
Parks and Recreation Committee
deny the request.
Additional tuformatiom
A letter received from Svend Nielsen is
attached for your
ur re
refeerence.
nc .

Larry ' Wheeler
LJW/pg
AUG

990

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AUG 29 1990

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THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMO~UM
August 29, 1990
TO:

Parks and Recreation Committee

FROM:

Larry J. Wheeler, Parks & Recreation Director

SUBJECT:

Rogers Cable Proposal

It is recommended that this report regarding the proposal from
Rogers Cable be accepted as information only.

&xrpose/Problem:
This report has been prepared to provide the Parks and Recreation
Committee with some general information regarding a verbal proposal
received from Rogers Cable to construct a television platform in the new

arena.

Background.
from Rogers Cable
On August 28, 1990 I met with Mr. Robert Johnston
6'
6'latform
a
to
building
4-Fraser. Rogers Cable is proposing
ground to permit better camera
anproximately 10'minimum) off the
placement when televising Junior "B" hockey games. They would like to
place the camera at center ice on the side of the new arena where the
players benches are located.

Rogers Cable is interested in establishing what steps need to be taken
and what design criteria need to be met to see this project come to
fruition.

Additional Information.
Minor Hockey indicated a desire to
Earlier this summer, Port Coquitlam"new"
arena for their puck shooting
in
the
construct some storage space
machine and the Junior B" Hockey Club indicated a desire to construct
an announcers booth in the new arena. I will meet with all three parties
to explore the Iossibility of some sort of joint project.

1990

2Summary/Conclusion:
Bo gers Cable is proposing to construct a television
platform in the new
arena. There may be an opportunity
to develop a joint project that may
result in the construction of'a television
platform, announcement booth,
and small storage area.

Larry

.

Wheeler

LJW/pg

File No: 20L5
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THE CORPORATION OF THE
OI" PORT CaqUITLAM
MEMORANDUM

August 29, 1990
TO:

Parks & Recreation Committee

FROM:

Larry J. %heeler, Acting Parks & Recreation Director

SUB JECT:

Terry Fox Hometown Run

It is recommended that the City of Port Coouitlam assist
the
Kinsmen by waiving all facility
i'r
rental
fees
the
Terry
Fox
Hometown Run.
It is further recomruend.ed that
City make every effort to
accommodate all other requests,the
outlined in their
attached

letter.

Purposefprohlem:
The purpose of this report is to
the request for assistance received
from the Kinsmen regarding chereview
Terry
Fox Run and provide a
recommendation for consideration by the
Parks and Recreation
Committee.
Thhe Terry
T
Fox Hometown Rum has been set for Sunday
I Septemb
16
199 0.. In the past, the City of Port
Coquitlam has worked in cooperation
with event organizers to ensure that
the "Hometown Run" is a success.
The proposed format for the event is similar
to recent years.

There are several alternatives available for the
Committee's
consideration:

Assist the Kir amen with the Terry Fox Run as

requested.

Decline the request from the
Terry Fox Hometown Run. Kinsmen to assist with the
Agree to provide assistance in some areas and

not in others.

....2
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-2Th e majority of the
outlined including the request to waive
rental fees have beenrequests
accommodated in previous years.

Although we have been making every effoxt to
facility rentals, it would seem unreasonable, reduce the number of free
at this tixne, to discontinue
our practise of supporting the Hometown
Run.
The remainder of the
requests are relatively easy to accommodate
provided
vi
that
a thee necessary
necessa
material/resources are available.
The Kinsmen have requested the
City of Port Coquitlam's assistance with
facilitating the 1990 "Hometown
Run".
been accommodated in previous years The majority of the requests have
and can again be accommodated
provided the necessary resources are available.
rQ faux~

Larry J) Wheeler
LJW/pg

File No: 20L5

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KINS/v!EN CLUB OF PORT COCZUITLAM
THE ASSOCIAT(ON OF KINSNIEN CLUBS
DISTRICT FIVE

LOV/ER NIAINL*'ID ZONE
P 0 BOX 111
PORT COQUITLAm, 8 C V3C 3VS

August 13, 1990

Office of the Mayor,
Corporation of the City of Port Coquitlam,
?272 McCallister Avenue,
Port Coquitlam, B.C.

Attention City Recreation Department(City Engineering:
Ret Terry Fox Hometown Run

Dear Mayor Traboulay,

The Purpose of this letter is two fold.

First, the Kinsmen Club of Port Coquitlam requests the City of Port Coqui.tlam's
sponsorship of this city's Terry Fox Hometown Run. The National Organizing
Committee has set the date for this year's run for Sunday, September l6. For
the tenth consecutive year, the Kinsmen Club of Port Coquitlam have been
recognized as the organizers af run which will take place in Terry's hometown.
The format will follow the same as in year's past. The Kinsmen would be very
pleased if you be able to participate in the brief ceremony which will take
place at 9145am on Sunday morning. The piatform party will consist of only the
Kinsmen M.C., the Fox Family, Mayor Driscoll, Mayor Sekora, and yourself.
Secondly, the Kinsmen Club of Port Coquitiam would to ask for the assistance of
the Recreation and City Works yard for the use of the folowirg needed to
successfully hold the run. All needed materials, that have been listed below,
have been loaned to the Kinsmen in the previous runs, and no new item, are
listed.
The city could greatly assist the Kinsmen efforts by providing tine
club with the use of the following:
a) The use of Hyde Creek Centre - Sunday September tft) - 5am til 4pm
+ Control of all parking stalls
+ The gymnasium (in case of rain ceremony will be indoors)
+ Changing and washroom facilities
+ 2 conference/meeting rooms for the storage of run materials
+ Gynasium stage unit
Creen Carpet from Cemetary to cover
~ Speakers podium
—

~ Tables and chairs
Two small 4'
B'lywood stage units for sound system base
c) Orange traffic control vests (5)

b)

continued

"Serving the Communities'reatest Needs"
'\lL I 1NADI 1N SERVICE CLL'lI

/IUG 213 I(60

d) Stop 4 Go hand held signs
e) May Day Canada Flags
f) Washroom Facilities at Cedar 6t Mcaean Parks IOam til 3pm
g) Traffic Barracades (l2) Traffic Cones (100)
h) MODERATE POLICE SUPERVISION (+9:45am til 12pm)
i) Ceremonial rope holders (l2)
j) Rope
k) Extra garbage cans for Hyde Creek Center and Water Stations (10)
I) Hand-held blowhorn speakers (2)
m) Centennial ~ Shaugh/Pitt Rr. Rd. land for promotion signs

Fo- ten years the Kinsmen Club of Port Coquitlam has been
proud to host
the Terry Fox Hometown Run in which all funds raised went very
to
the
Fox Fund
for Cancer Research. With the 'continued support from the City of Terry
Port
Coquitlam we wiH be able to continue this fine tradition.

Derrick Hill, Chairman
Terry Fox Hometown Run l990,
3069 Glen Drive,
Coquitlam, B.C.
V3B 2P8
Home Phone:

9al-98I2

Copies sent to: City Recreation Department
Al Williams - Parks Foreman, City Yard

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