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THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO Public Works Committee DATE: June 3, 1991
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FROM: Kip Gaudry, P. Eng.,
Deputy City Engineer

SUBJECT: AWARD OF TENDER - WESTWOOD STREET RECONSTRUCTION
KINGSWAY AVENUE TO SHAFTSBURY AVENUE

That the Committee recommend to Council, subject to obtaining a capital water construction
grant and road construction grant under the 1991 Revenue Sharing Act:

That the contract for roadway and utility construction on Westwood Street from
Kingsway Avenue to Shaftsbury Avenue be awarded to Maple Leaf Construction
Ltd. based on the tendered price of $634,507.50.

That the allocation of $183,750 be approved from the Water Capital reserve for the
-water works portion of the project.

That the allocation of $258,504 be approved from the Roads DCC Reserve for the
road works and storm sewer portion of this project.

That an additional $6,000 in consulting engineering fees be approved for
McElhanney Engineering Services Ltd. |

The tender opening for this contract was held at 4:00 p.m. at the City of Port Coquitlam, City
Hall on Monday, May 27, 1991. Attached is a tender evaluation report from McElhanney
Engineering Services Ltd. which analyzes the four tenders received and recommends award of
the contract to the lowest tenderer, Maple Leaf Construction Ltd., based on the tendered amount

of $634,507.50.

Attached as Appendix B to this report is an itemized breakdown of the original estimates -
compared to the actual tendered amount. Further, the second page of the Appendix shows the
original budget source for funds and the actual amounts now being requested.

The section of watermain re-construction between Shaftsbury Avenue and Davies Avenue is
within this contract but has recently become the responsibility of Hidden Hills Development.
through their deveiopment work at the Westwood, Fox and Davies project site. In this regard the
City may also recover an additional $20,000 in watermain construction costs that can be directly |
credited back to the Water/Utility Capital Reserve account.

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