liRH mwm

THE CORPQRATIOH OF THE CITY OF PORT COOOITLRM

CORPORATION OF THE CITY OF PORT COQUITLAM
PARKS

A

RECREATION COMMITTEE

A meeting of the Parks A Recreation Committee was held
Hall on Tuesday, August 1'Ith, 1987, at 0:45 p.m.
In attendanoe were Alderman George Laki.ng and Alderman M

Gates.

Also i.n attendance were K. Janna Taylor, Parks & Reer eat
Director; Larry Wheeler, Recreation Manager; Thelma Forb

Mac

MoCullough, Wilson Centre (Item gl).

CONFIRMATION OF MINUTES

That tne minutes of the ..ecting of the Parks A Recreation
Committee held on Tuesday, July 21st, 1987 be taken as re

adopted.
Item No.

I

1

1

Wilson =entre

Kitchen Expansion
The committee heard a presentation from th
delegation in regards to their wishes for
kitohen. In essence, their push was for a
services worker. The delegation was in ag
with the proposal, of the "pnase in" food
as presented to the commi.ttee by staff.
After the presentation it was pointed out,
delegation, that there were nc monies in t
year's budget to hire a food servioes work
However, this did not preclude i,he fact th
a position would not be included in the 19
provisional budget.
Committee strongly pointed out, to the del
that it was ext,remely important to move sl
to look at all opt,iona before considering
food services worker. There are different
providing food services.
Attached to the minutes is the "phase in"
for food services and also the presentatio
the delegation.
—

Recommendations:

2.

2

That the "chase inv program for food services
be approved.
That the wilson Centre kitchen committee be
informed as tc how phase one will be
implemented.
CARRIED

1987 Tournament Rates

In September 1986 a report was taken to Committee
of Council reoommending that various rates be
increased. Council adopted the recommendations
except for S1 and ader full rental room charges"
that the rates should
It was agreed, by inCouncil,
September 1988. All the
come into effect
organizations have been written to indicating the
proposed new rates and the rates have been
received with a positive response. No
organization has indicated any co .cern in regard
to the increase.
—

Recommendations:

National and provincially recognized
championships;
That minor groups no longer have charges
a)
waived for national or provincially
recognized tournaments or figure skating
competitions.
That the rate be 50$ of the regular
b)
hourly rate.

Rates for rooms be waived .
That minor groups be charged 60$ of the
c)

3.

regular hourly rates for all other
tournaments and special events. Room rentals
be free.
That adult tournaments be charged 75K of the
regular hourly rate.
/3

~

Ooeninm of Wilson Centre

Discussion took place as to an appropriate date
for the official opening of the expansion.the fact
September 26th is not appropriate due to
that a bus trip is going to Reno. Alderman
Laking 'ndicated that getting another Saturday off
was very difficult. The aspect of Sunday was
discussed; concern around Church, etc., however we
will check back with seniors.
Recommendation:
That the tentative date for the official opening,
of the Wilson Centre Expansion, be October 4th,
1987.
CARRIED

PoCo Recreation Centre

Janna Taylor indicated that it was the intent, of
the department, to take the colours of the Wilson
Centre on the outside and inside and repeat these
colours in the arenas; it, is hoped over time to
enhance the image of the arenas and to include
more plantings in frort of the bare walls and also
to eventually look at some alternations in the
Laking brought up the question
interior. Alderman
roof'n
th.. arena. A report on the
of the leaking
co t of replacement has been received and this
will be brought forth to the next Parks g
Recreation Committee meeting. Hopefully we oan

find some money to do the repairs this year.
Recommendation:

report and costing be brought to the next
Parks A Recreation Committee in regard to the

That a

(old) arena roof.

CARRIED
ADJOURNMENT:

The

meeting adjourned at 6: 00 p.m.

AUG

1

1

198j

I

I~R
~~s

CITY HALL
2272 McALLISTER AVENUE
PORT COQUITLAM, S.C.
V3C 2AS

TELEPHONE: 941 - 5411

PARKS 8 RECREATION OEPARTMENT
2253 LEIGH SQUARE
PORT COQUITLAM. S.C.
V3C 388

TELEPHONE: 942 - 0285

1987 08 10
MEMORANDUM TO I

MEMORANDUM FROM:

SUBJECT:

K.J. Taylor, Parks and Recreation Dizector
Laz ry J. Wheeler, Recreation Manager
Food Services Pzogram at Wilson Center

The attached Foad Serv4ces operating plan outlines

in general
terms, the phases anticipated in developing a quality rood
services progz'am at the Wilson Center. As you aan see, we plan
to start small and expand services aver time as demand d.ictates
and resources aermit. As a result, time lines have not been

identified.
It is important to note that the Wilson Center Food Services
Pz ogram will be adjusted as neaessaz y, relative to
the volume of

people using the Wilson Center during each program season.
I hope this outline gives some indication of our plan of acticn
for operatianalising the food services program at the Milson
Center.

Larry J. Wheeler
Recreation Managez

Ilill
III

encl.
LJM/slh

Aus» ee&

I Ilare, ma,
I

I

I

19m I
I

~

9 zm I m'

I II

l

N81 mI /

WILSON CENTER
FOOD

PHASE

I:

PHASE

II:

PHASE

III:

PHASE

IV:

SERVICES PROGRAM

Organization of a volunteer care and a familiarization with kitchen equipment, its operation, policies
and procedur es.
An upgraded coffee service which could include;
-coffee, tea, juices, baked goods for purchase
-baking to be done on site,
Provide a weekly meal in the format of a light lunch,

one day a week.

Provide a monthly meal service,
weekly lunch program.

over and

above the

-this would operate utilizing advance ticket sales.
-this meal would be a hot meal disigned to meet
50$
of the daily nutritional
requirements for an
average adu3t over 50 years of age.
-this meal would include a beverage,
entree, and
dessert.
PHASE V:

PHASE

VI:

Increase the number of hot meals provided during each

month.

Cater to special events and functions occurring at
the Wilson Center.

AU6

11 1987

S

&i

RECREATION

August 11, 1987

e of Food

Service Committee
to reality the desires of a select number of
members of a few years ago to expand kitchen
ties Centre expansion a natural.
p and equip a first rate kitchen and food service
the focal point and gathering place for seniors
Centre.
—

ular emphasis on r.utritious meals especially
ose seniors who might othezwise not practice
balanced diet.
raw for those seniors cf the community not
tly using the Centre.
overlook training for meal preparation and
involvement.
r meeting today to emphasize the need for
s person. This person to be qualified as a
ith pu -chasing ability to stock shelves for
and to have good organizational ability.
as how we see the food sezvctce developing.

LOPMENT

mmendation that the food service be developed
h emphasis on nutrition, health standazds, and
good service including a r iendly atmosphere.
in this regard committee members and Centre staff
have visited other Centres and talked with their people so
as to benefit from their experience.
Alete did a recent survey of Cent es and
clearly
re-emphasized the need for qualified help by using a food

it

services person

2.

Initially we see limited service, i.e.
(A)

Coffee/tea/milk

—

muffins/doughnuts/cakes and easy to

make goodies .
the food service person would only be required at this
phas on a limited basis. Development of a volunteer
AUS

sI

~ I W

I

~ IS/

1

l 1987

staff to operate the kitchen starts at this phase
and this is crucial, as it will be the basis for
future operation

(8) Develop to a weekly light meal on peak program days.
(C) Expano to monthly meal on pzesale basis with the meal
to be 50 /,
of daily nutritional requirements.
(D) Expand monthly meal to say bi-weekly, weekly, etc.

(E) Cater special events and functions.

3.

During these developments whi h w'll need to be closely
monitored, the services of the food service. person will
continue to expand.

4.

Perhaps we can discuss briefly a ball-park figure as to cost.

COST/EXPENSE REVENUE

1.

Firstly, we should mention that those Centres which are
operating fully advise expenses and labour are covered by

revenues.
2.

Initially the food services person will probably be

required 8-10 hours per week, say September/October and
increase to 15 h..&urs November/December --w.'l of course
depend on acceptability of and demand of members foz food
services. Using the estimated hours ths labour cost to
end of calendar year would be about 225 hours at say 810
per hour, 82,250. There would also be a cost for stocking
and for this we guess at 82-3,000 so a budget of about 85,000
appears reasonable for the balance of this year. This does
not take into account profit but this will probably be
minimal given the limited service planned in the
development stage.
3.

reasonable attainable goal would be operational break
even early in 1988.

A

AU8

1

i 1987

CONCLUSIONS AND COMMENTS

obviously cannot achieve our goals without a food
service person. We need this help.

1.

We

2.

The grants obtained for kitchen development were
approved
on the basis of a food service for the benefit

seniors,
i.e., New Horizons, Seniors Lottery, to a large ofextent
the

expansion fund.

We are deeply disappointed that the
Provincial Lottery (their letter Aug 5/87) have seen fit
to decline our application 818,500 because of a grant from
the Lottery Fund to the city.

3.

need to make plans and the food services person is a
very
large part of these plans. An early decision shall be

We

appreciated.

AUG

l

1

3981

WC 8
Gl C
0 CM O

Z
j«O
4)

00E

0

4

Cl

8
8

CO U«

td

00

I/I

Cd I/) Cl

8
8

Gl

Gl

Ua

K «d rd

8

O

C4

IU

O

C)
C!

X OOH

; j«t-)Hjd

CdH
~0
0CUH
M Cc U"

~

al

)C

GJ

0

8

0
SW

C

Ql

A 8

aC0

Gl

)

C

UD

0
0 8
0 U«C'tl@
C! J IQH
Ou
8 c)
U) C 0 C
o ad

UD

0
0
C! M C '0 Mj

C

QJ

0

C E w

9 8

c/p

IU

&~
000C u
I

td

0

0 8

0

E

H
QW MH
~

z 0
I4 0 IC)
C!

Ou 0 t)H
4
Cd 0'0
c/p E~
Gl

jd W A

0,4

~

Ql

M

M

4

M

al C

C

CIW

E

0
W~
ttl

0 Gl
4

0C)

4 u
8H

8 al

Ql M
CC'0

0 cd
Ou'0

0

8 al

K'Cj M

CJ

C!

C)

0
Ou
0 c)
O C

C!

OH

0 cd

QO C
I/1 C
c/p cd

O
OH
O

U) 0
UP E

0
C!

0
C)

QJ

U)

al
U

8 E

0
C

jd 0

'0

O

CJ

CA I/I

IA

0

UD

8
4

8

000 C

8

td

M

Ct) W
UU

Ql

O
M''0al

td

Ql

CC40ACal

a)

A

CA

C

0

IU

0

8
al

C ta

Glu
m MA al
a4 Ru
4 Ql 0
al
Eu
tll C 8 0 4 0

aj
Gl 0 CW M
IQ CHV-IH
a!
0 td al
0 Cu 8
j« "OW 8

0

Ql

0
U)
4
8

IU

u
+Z

'D

C

I

a) u

4 m
SW 0
IU

C)

0H
O al
0

0
04
0 a)C

OO
0 OH
u
OO
OO

c/P E

C/Pad. E

CD
CV

c/p ttl

'"

0

0

jcc rd

0 Cd Uc
Cd

U

I«O
'0 Z

U

0 4)&

I

C!

CC

~a
Gl

GGO I!

d) &4)CJR

0
0 0%
Wad ac)&
Cc)

0 0

Ql

W 0

Ul

dl

Ql

H

0 Cd U)
I/1 +

Mc CA

I
C«l

Ql

Gl
O C 4
0 GJ Oc 8

c/PW UU C«I

0 C
Lc I/1
I/1 «P '4
cd

0 4 WI 0 'Cl
8
C
0 8 O8 8
co I
0
IU

~

4 C)

Gl

0
M

J.c

C C

0) 0 8 OAOr

c/pu UU c)

«C

jd

K

I/I

0

al

8

Gl

E
«8
OI4 84
G)

Ql
Ql

I/lw u
0 C Qt
0 tU

E al

u
Ql
CU

CVUU 8'0

0

0

0
I/1

~

Cat

0

~

QJ
Gl

0
8

I-I I/J

C u

N

CU
M

Ql

Cu 4
+
QJ

RG-I

CU

0

WW

8

rOCS/AS
C

C/PS.6 UU I/I
IA IA

C

tU

8 4 IG
I/1 0 u M
Gl C 8
CI

8H

000
O

Gl

Gl
UD

Gl

8

amW

~

Ct/J
+ 4 8
Ir!
H 0
0 4 W8 IU0c«&M/

td

8u

N

GJHNRC
u
0
~

C td E

UUH

u al

IA

W UDV-I

0 !I
Ql

OW
al

0 8 dc/ u

«/PA Sl~ M
CD

Gl

8u
8 4-I
E

td

8

E

8

0 4
4
/IUQ C C X Ql
IA
~

«/P

U)
Gl

j«H I«UI

0

2

~,4D!

OF THE 6)T7 6F PSRT CH9801.Ail
CITY HALL
2272 M4ALLIBTER AVENUE
PORT CQQUITLAM. B.C.
VBC 2AB

PARKS 4 RECREATION OEPARTBIIENT
2253 LEIGH SQUARE
PORT'OOUITLAM. B.C.
V3C 3BB

TELEPHONE: 941 - 541 I

TELEPHONEI 942 - 0 85

1986 11 28

Rick IIIakiI President

Figure Skating Club
Port Coquitlam, H.C.
PoCo

1241 Ellis Drive

Dear Rick:

re: Proposed Increased Rates for Tournaments,
Carnivals 8 Provincial Chamaionshios
The Parks & Recreation Department in conjunction Iwith City
Council have been reviewing the policy an subsidy for
hockey
tournaments, ringette tournaments and figure skating
carnivals.
Having dane a thorough
of other
municipalities, it becomes evident examination
that
Port
Coquitlam
heavily subsidizes the various associatiqns. FurthermoreI
our costs are increasing each year in our arena
and Uur
income level is not keeping up with the increases. It is,
thereforeI absolutely essential that a reduction in subsidy
to the various associations be implemented
for the new ice
season (SeptemberI 1987).
Enclosed with this letter are the prapoosed new rates for
the upcoming seasan; also
find a survey of the other
municipal'ties and haw theyplease
handle tournaments. please feel
free to call me in regard ta these recommendations and 1
will be pleased to discuss
them with yau.

Yours truly,

Janna Taylor,
Parks E Recreation Directar.
K.

KJT/bh

Encl.

,llllil

lllllli
III)3
MI m I4I
II ~

I

IRi&

mill

'I

WIILtg,

~ N 4191
~ 4I III ~ I

iIiiii)I.
~ I 4 ~ II

II

EI 99 8

s ~8

m

8

I

I

~

AUG

11 887

L~

R

0*

f 0th

N

Cocuitlam
Minor Hockey

They have two tournaments per year.
They
are charged the full rate which is; prime
$ 30.00 per hour, non-prime $ 22.00
per hour.
—
They used to have a 50% policy
but
that has
now disappeared.
- They
do have the
to ask for a
waiver but Councilopportunity
has
—

past 3 years.

denied this for the

Figure Skating

whey are charged the same rate as Minor
Hockey for their carnival.
an addit'onal cost of $ 100.00They also face
day for
set up and $ 150.00 per day for per
set-up on
day of event.

Ringette

They are charged the same rate as
Minor
Hockey.

Adult Hockey

—

They presently have two tournaments.
charge is the regular rate which is $ 80The
.00
per hour.

New Westminster

Minor Hockey

They aze restricted to three tourname n
ts
The rates that they are charged

p e r year.

are;

Mon

to Fri

6:00am-8:00pm $ 13.50 per hour
6:00am-8:00pm $ 27.00 per hour
After 8:00pm $ 89.00 per hour

Sat & Sun

Adult Hockey

—

—

They are charged the commercial rate, which
is $ 89.00 per

hour.

Figure Skating

They have one carnival and one test da
on to Fri before 6:00pm $ 13.50 per ay.
hour

M

Mon

Port Mo~od
Minor Hockey

Adt

lt Hockey

to Fzi after 6:00pm $ 27.00 per hour

They have not had a tournament since 1983.
The. charge would be $ 29.75 per hour

however they can request a waiver
through
Council.
They are charged the non-prime rate which
is $ 56.00 per hour, but
also pay for
room rentals if they use they
them.

AUG

11 1981

Figure Skating — They are limited to one event per year and
it
is for no more than 2 days. The charge
is $ 29.75; however they can
apply for a
waiver through Council.
Macle Ridge
Mino r Hockey

Adult Hockey

They have three tournaments per year. For,
these they pay $ 32.12 per hour to a maximum

—

of 8 hours. After 8 hours they do not pay.
rrhey have one tournament per year. Their
charge is $ 42.50 per hour to a maximum of 8
hours, after 8 hours there is no further
charge.

Abbotsford
Minor Hockey

—

They have 3 tournaments per year. A
special day rate is charged, which is
$ 536.00

Adult Tournaments

Ringette

for 24 hours.

One tournament per year.

The special day
rate is $ 805.00 for 24,hours
.

Same charge as minor hockey.

hew Recommended Rates for Port Cocuitlam

Rational and provincially recognized championships;
a) That minor groups no longer have charges waived for
national or provincially recognized tournaments or figure
skating competitions .
b) That the rate be 50% of the regular hourly rate
c) Rates for rooms be waived.
That minor groups be charged 60% of the regular hourly rates

for all other tournaments and special events.

be f ree.

Room

rentals

That adult tournaments be charged 75% of the regular hourly

rate.

AUG

)

1

1987