THE CORPORATION OF THE CITY OF PORT COQUITLAM

QUNC

NOV 8 1982

Mayor and Council November 2nd, 1982.

Alderman G.R. Laking, Chairman
Alderman M.D. Gates
Alderman A.K. Muldoon

SUBJECT: Committee Set-up to look at Grants, to make recommendations to
P.C.A.A.A,

After a great deal of study we recommend the grant should continue for the
minor sports to P.C.A.A.A. The reasons being that no doubt a number of.
sports would be in a very, very difficult financial position. The other it
would restrict greatly their ability to function properly. In reviewing this
it has been suggested that a review be made of persons who live outside the
City limits but receive the $6.00 grant. The Corstitution of P.C.A.A.A.
allows for 3% of the sport to come from outside Port Coquitlam, also at the
same time it was suggested that there be a review of the age limits in the:
City's Policy of Grants to P.C.A.A.A. It was questioned whether the residents
should se paying for anyone over the age limits set by the City which is 18,
also whether the residents should be paying the grant for persons who live
outside the City limits. These things should be reviewed with consultation .
with P.C-A.A.A.

To improve liaison between the Recreation and P.C.A.A.A. we recommend the
following:

(a) That P.C.A.A.A. appoint a member of the executive to sit in on the
allocation of fields and other facilities so that the executive
becomes totally aware of what is taking place during the allocation
of the City facilities.

Make a copy of the Council agenda available to P.C.A.A.A. to be picked
up on Friday afternoon.

Suggest that P.C.A.A.A. present briefs to Council whenever they feel
there is a need for increase in fields or other recreation facilities
and that they also present backup information at the same time.

Suggest that P.C.A.A.A. review and upgrade the Constitution and Bylaws
and endeavour to adhere to them.

P.C.A.A.A. be consulted when fields or other sports facilities are being
considered so that the fields and other facilities meet the requirements
of the minor sports. Also this will make them very aware of the
expenditures, and the City should utilize the excellent knowledge
available through P.C.A.A.A.