COPXOPATION OF THE CITY OP PORT COQUITLMI PARKS & RECREATION COlIIIITTEE A meeting of the Parks & Recreation Corlmittee was held in the Committee uesday, l!arch 7th at 3:45 p.n. Roots at City !!all on In attendance were Alderman John Yeryluk and Al.'rsrman George Laking. Also in attendance lras K. Janna Taylor, Parks & Recreation Director and School Trustee Doris:lestrand and Sever. Urhd. 1, Secretary- Treasurer of School District 943 of iterl 9 one only. Leigh Elementary School Item No. 1 The commi.ttee net with School Trustee Doris HJestrand .and Secretary Treasurer Sven Urhrlal. Ilr. Urhdal indi.ected that the parents at Leigh Eler;entary School had not approached the school board in repard to SIS I possi'ble funding for the additional playground. Nr. Urhdol indicated that duri.ng the recession the school board was unable to pay for installation costs, however noir that the economic situation had inproverl; consideration would no doubt be given to coverinp suclt costs as the installation of playground equipment. Recommendation: That an appropriate le; r.r be sent to lire. S»san Decker, (president of the parents group), outlining that the group need to officially approach the school board for financial help. Consideration for n future meeting with the parents group srould then be discussed by the Pari s & Recreation Conmittee after a reply from the school boarri. Carried O.A.P.O. Request for Social Events Item No. 2 IL sr the Recreation a!ansper's report. The committee revietred Pecommcndationr the recommcndat on as outlined in the report. To support Carried I smaslII I ";,'! „', 14 Us! ili~ I ' 14 4 ! II/f; I, !Ihl & Ill I!41 I l! I ''5l,) I III i Hl ! BAR 7 — 19844 III agm I I(" ~ II4 I/ 4, l~l)$ I; I,@! RR~===— II ll8l II II 44INa I 'IUSP g II ~ 1 », ,: :: mga!4%F4!:== = -=:~ 1. 9asl 'lr I I I I ! ~ —, SJRLII:= 1 =: Sl I N I ' I ':. '4,jl 'S IN I I 4SSI ~ lm 1%Sile JI IL ul1 NU ~ IJ Jlssu I IS la It IRIS I I Pel ~ I 514 I a el ~ P 1m I ~ 111l baal!Ia IS J ~ ~ II I I I ~ I Iklli ~ lm IJs INRI4 als 55Mst, I I 'l I II ~ U : I I ' ~ I ~ E~!4 ==:: '=-- "- '- 4 '"-'sli44miP4s'US 'm ms al 'Rg 11 1S — IS ~ 11114 II '+ SSSI ~ S SRMUS ' IR UUU = Sla 5% 418 ~ .::I U I I S» IS1!1— ', ,'I 4l Ills IS I.I' Islmgllsm9 $ 1~45 14m N4l!ski ="- II!'1911!aI / I 11 / I ls ) ~::: S: 8 SS ~ Sass~a II Rglla sgla. saass~Blms I S S U ~ Ia U J) !!I II S.»11 .""- l I~ i 4 g sl il II r»! g!g ~!g l" 4ll I!IL'm sJlm Iten. No. 3 queens Eall — Rental of Mabbett Room gutter, Pre.ident of P.C.A.A.A. did not turn up for the meeting with the Parks 5 Pecreation Cormlittee. Bob Item Mo. 4 Centennial Pool J. Taylor gave an update to the conmittee on the fact that the summer sEEim program EIould inil.ially have to start out in llyde Creek Indoor Pool. The PoCo I'lurlins would also hIEve to start their program in the indoor I E cool ~ Recomrendation: That a memorandum be sent to nembers of Council updating them on Centennial pool. ADJOURN IEtlT I The meeting ad mourned at 4I45 p.m. 8I" EEE IWINISh I)illa ~ jl Lllll& MN t - 1989 5I138) RIljlli) Il $66) %EIE! I'),) ) EE ~jl3lll, j jNI' ~ (i jul lk III J)p ltt ms I I Iamsm Jsl 'tss -.-. Ill ~g5',f~ lmjjlmsjp~ll lllll8 II I m Ir jjlt &' 6I% jg t ' ill) I%$ I IE I ~ CIA SE iii i i ~ "i j à 1111 I I ) I g g AS IIN I j al 56 I / Itll I I I ISHIIIIE LLE I I I =: 6 I IIi ~ LESS' I II E lal 6N666IS ~ 5 I limn ~ltmsa~ LEEE 6 ~ 4 E 6lgj[ Ljl IE ~ 'ISI6 I~( s THE CORPORATION OF THE CITY OF PORT COQUITIAH l!E!!ORAiVDU.'! 1989 03 01 Janna Taylor, Parks 6 Recreation Dis:ector TO K. PRO&! Larry J. PHseeler, Recreation Hanager SUBJECT 0 .A.P .0 . Request for Social Event Recommendations It is recommended that the Old Age Pensioner., Or anization's (O.A.P.O.) request to hold a social event in the Wilson Centre on Sunday, Narch 19, 1989 be approved on this occasion only, and that the applicable rental rate be charged. Purpose/Problem: The purpose of this report is to provide information and a recommendation for consideration by the Parks and Peczeation Committee regarding the O.A.P.O.'s request for a social event. History/Background The Wilson Centre constitution allows foz the use of space in the 'Wilson Centre by the O.A.P.O. for their monthly meetings. Over the years, this expanded into a meeting, lunch, and bingo. In addition, O.A.P.O. hosts an annus.'hristmas Dinner for its members. The O.A.P.O is a national organization with local branches with the mandate to represent the interests of its members charged on "quality of life" issues (i.e. housing, taxation, health care, recreat.ion, etc.) I s'i 'illhl'I'R7ir,jiiiill 1 lg89 jll)P 6 jul I'3l I sj)lrar,g r'I 1 Ihli jgIii i ~ s il. sa'a IILPllg IK 8 as I%III~4 SIN t '.; 's asIII Isis!ml!1is m = iii' iii ,=: - -! m 8 -.; ( le T II IHggl lil 1 ! lliSiisias IIIIrr,gisii ~ I ~ I lssim s * Ir! r s l I '.HIS I ma I i i P ~ as:: :I itmassa ~ III II% I'-" ! iss w iisl 4I,'I IR Ill Ill ll~ ~ K. tw s ~ ''~l, ."~a. slà I liia s q&r rrji"= ': ".,,.'.., ss(s'cs as :=.i I II a ~ a il„sa lgl 5P' sm I i 'RIRW!Il sssiiimi ss! i l I I 11' I I i I iigIII I n —, .- 'If i ill ~ 1 11I ::-' ~I IRJi g Ill f a ii ~ sl All 15 K M smasm ss!lcm l~'m iii ~-:= niii8II@ll Salllai@hlm I%1% 01%.1ggml I s ~ I al I ls las isi' I sm m s i ss i 5 Il I Lr s 1 s II sI I c—m : = [ I I I '~rri sw lJ.ternativcsr The Parks & Recreation Comnittee can eithez approve or refuse this request, with srhatever qualifiers that may seem approprir.te in this situ'ation. Discussion/Justification: I'he 0 .A.P .0 . is planning a social funct:ion flat h 19, 1989 frorr 2100-rr:00 p.m; including live entertainnent on and refreshsrente. commitment has apparently been made o corrtract entertainezs frors PfAZ & lIES for this event. A charge will be levied by the O.A.P.O. for attendance at this event 42.50/person). This is a new direction for the O.A.P.O. and(approx. is their services provided to their menbership. attempt to improve the this new direction, could be as an encroachment on the services normally provided by the viewed recreation staff and the Wilson Centre Advisory Doard. Ifith regards to tlris in particular, some of our regular Sunday programs wouldrequest have to be cancelled or relocated. In arfdition, the O.A.P.O. has requested that we provide set-up and take down services and provide the stage. In light of the fact that this event is not by the f)ilson Centre Association or the Parks & Recreation sponsored Department, it is in essence a private event. Therefore, it is normal a rental charge to b levied for use of this space. It is for estimated rental for this event srould amount to approximately 484.00. that the Conclusion: However, The O.A.P.O. has requested use of the main hall at the Wilson Centre on lfarch 19, 1989 for the purpose of hosting a social event. Although there is a perception that they may be encroaching mandate area of the Advisory Soard, it. is recommended that into the this request be approved. As is normal for private member rentals, it is recommended that a rental charge be levied. Report( Writer Larry J. f)heeler I l Dire9iors Concurrg'nce / K.g. Taylor Ill'III P MAR 7 — 1989 lhgi~im, f, rrr iver r rm I I ~y I II m gpss SliIIIffffjg am I sr!is m!1m! N ill! ~ leg s s s 5 ~ IPI ~ Irr rml rSfff i if!!5 NSIS I!! S Js s Nfl llSIPimmrsrs~ 8ms f I 's II ~ I I L .S! IS lmrsfl ll Slm II II I f! K m'rsg SI~ I iS! 'I's I~I ~ ~ l mrlml ~ rrssrsss [ 8 KLr11 ~ - ~ Illlm1! I I I mcimail ill Sl Sm r I I I, I Ofd Age Pensioners'rganization PORT COQUITLAM BRANCH No. 2I P. O. BOX 3D5, POAT COOUITLAM. IIIII B.C. V3C 4K6 '-Z&~WI ( g. ~ Z O J9$ y (~(&6 CP— gg~(ad CuSSC.Zdi -Z g-a4.ne g( 'I C'7. P~i -~+ ++ .~4. CnM'~(.n Cm4u "..- 4 7 '$4+~~)'4 Yp I„ .--C ~C.C a~n..-g=~ ~C.Z'"i ':~~n ~ d ~Z 4CC'r &L~.J~WZaf w4 6* 2 C— Iev'-'~ u 6 4.M /'4n P j+~ F Il 'l ]/ f[/,Iesn Iei "$ Ill'ppp I sei I II I% pl .'tl l I II III I I ale ~ I I I IIII I PS pans',, all Illl li I ~ II I I a I ~ ea ~ I ~ I ag f Is I I I IeeIp I I I SIILII IIP — . ISS I'' ~ ~ I / I e. j ( I '1 teR7- &ger glori,i 'e SI' 11 HI P~».-/,"c;,i Vf I yKI.46 4; I g,cnew'' pn~&~'I',+ \ . IP II I W IFII 6 8 l ~ ~ Is S I e S e &I ILIA ~ ~ I I H.S' e SS II: RIIIQf/lliiiii~i=pp ,6 &S ~~fl Rl II% III+ ~I I l I e 'I s a SI l46I Sl 51 lmlPl WPWs 0 I I gg5kRIR-: Recommendation: It is recommended that the Parks & Committe/e deny the request received fzon the P.C.A.A .A.Recreation foz "free the usd" of the Wilson Centze auditorium on April 19,1989 and the Mabbe tt Roam on April 22, 1989 for the Queens Tea and the All Sports Queen Ball, respectively. Purpase/Problem To provide information and a recommendation for by the Parks & Recreation Committee zegardin a request consideration received from the Port Coquitlam Amateur Athletic Association Wilson Centre Auditorium and Habbett Room. for free use of the History/Background: The P .C.A.A.A. have scheduled the Queens Tea for April 19, 1989 in the Wilson Centre Auditorium. The All Sports Queen Ball is scheduled for April 22, 1989 in the Habbe tt Roonm. The City has waived the fees for these events in the past. However, pz'ior to the 1988 event the P.C.A.A.A. was notified that this practise of waiving fees was under review and may be discantinued . Alternatives There are three or four alternatives avaialble for consideration: I) Approve P .C .A .A.A.'s request far free use of the identified facilities. /j / $ 4R 7 — iggg I 'mill(' , I sI I I%11!Ihljjj» : .:, ',+SIIIII ~l I ~ s Sm llll lee I 1 gl I Ills sls j -'"-" 'HI/ Illdlijji~is= '-.-" .:=-.III g$ ~ j as ~ I ~ N ~ I ~ El ~S I Imll lul IIImII iili 'I'lm'IXI@ .~ Imls& ~ ~ mme li: —,= -" '%l lghlIm jI I I I aS l sells I ~ ' mlell'I I Emlmll el gi IRI 2) Refuse the P.C.A.A.A. 's request for free use of tl'.e identified 3) Suggest some alternatives, such as a zeduced rental fee. Approve P.C.A.A.A. 's request for free use of the identified facilities but once again remind them that this is not an ongoing annual committment. 4) facilities. Discussion/Just if ication Waiving the rental fees for this event results in a possible loss of revenues of approximately 6386.00. In addition, we would have to absorb all costs related to operating and cleaning the facilities. As well, the City of Port Coquitlam annually supports the P.C .A.A.A. and all minor sports through subsidized rental fees. The Parks & Recreation Committee has been working diligently to decrease the department 's reliance on the tsx base. The first step in successfully meeting this objective was to limit the number of free use opportunities. The nest step inc) udes conducting a majoz review of the fees and charges policy. Should the Parks Recreation Comnittee decide to zefuse P.C.A.A.'s request; the P.C.A.A.A. will likely be frustrated with our perceived lack of support. However, in all fairness, P.C.A.A.A. was forewarned in eazjy 1988 that this practise was under review. In. addition, all organizations have to realize that as the City grows the demand on our limited resources also increases. Co n clue i on / Summary Dn April 19, 1989, the P.C.A.A.A. is holding the Queens Tea at the Wilson Centre. On April 22, 1939, they are hosting the All Sports Queen Ball in the Mabbett Room. As in the past, they would like the facility rental charges waived. The Parks & Recreation Committee has been workin diligently all year to limit the number of free use opportunities in an effort to make our limited resources o farther and to reduce ouz reliance on the tam base. u & "~:kl'jap,~ ,4 2",7„, Directors Concurrence K.J. Taylor Report Ilgri ter L.J. Whaler IWi lf('IV( H(N (I™ (44 I IPRI MAR 7 — 198(( '(I i 444 41''gikr=g=':— ~ ~ I I %em I'% „'~R P ' ..eee il m&~(lj I I Illa'".'iiKl e lll l~ II IE e g ( l(RS:(:=' 'l I g Ig (m &r 4„2-ll I '' 4 II I — & ~ I/ mwe elm". Im "" Il il lg »: ui lie~ Rm J l'., c I I ': ! 4454 5'C " Vl! 4» el ':"ii %mMULilm$ 1 I4 aii&&! 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