THE CQRPOR ATION OF TF~. CITY OF PORT COQUITLAM
ENVIRONMENTAL PROTECPIQN COMMTIKE

Wedr;esday, May 25, 1994

Meeting Room No. 2
2580 Shavghnessy Street, Port Coquitlam, BC

5:00 p.m.

AGENDA

PERSONNEL IN ATTEND~:
CONFIRMATION OF MINUTES OF PREVIOUS MEET&TO

~EM:

PURCHASE OF RECYCLING AD - MR. RICHARD HURST

ITEM H

PROCLAMATION OF CLEAN AIR DAY - JUNE 8, 1994

ITEM HI;

IMPFRIAL OIL LTD. - 2609 SHAUGHNESSY SITE REMEDIATION

ITEM 1V:

1994 MINISTER'S ENVIRONEMTNAL AWARD

IXEEI V:

OTHER BUSINESS

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THE CORPORATION OF THE CITY OF PORT COQUITLAM
ENVIRONMENTAL PROTECTION COMMrITEE
MINUTES

A meeting of the Environmental Protection Committee was held at City Hall, 2580 Shaughnessy
Street, Port Coquitlam, on Wednesday, May 25, 1994 at 5:00 p.m. in Meeting Room /I2.

In attendance were:
Councillor M. Gates, Chairman
Councillor R. Talbot, Co-Chairman
J.E. Yip, P. Eng., Deputy City Engineer
F. Cheung, P. Eng., Project Engineer
C. Deakin, Engineering Secretary

The minutes for the May 11, 1994 Committee meeting were considered, read and adopted.

Cauld

IYEM I:

PURCHASE OF RBCYCLING AD

Conunittee reviewed an offer from Mr. Richard Hurst to the City for buying space for a
recycling ad in their AH Stars Baseball Program. Committee decided to use the funds in other
places this year and tumed down the offer.

~

CION AIR DAY

Committee approved the proclamation for "Clean Air Dry" to be on June 8, 1994 and will send
the proclamation to the Mayor for announcement at the next Council meeting.

IMPERIAL OIL LTD. 2609 SHAUGHNBSSY S1TB REMEDIATION

ITEM BII

—

Committee received this item for information but noted that information should be sent to the
Budget Committee to let them knotv the property may be for sale after the site remediation is
complete.
1994 MINISTER'S ENVIRONAL AWARD

ITEM IVI

Conmdttee received this letter for information. Committee will re-nominate Al Grist for the
award if he did not win last year.

,II

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ITEM V

mHBR BUSINESS

a)

"Green

~t"'ggrum

This item was referred to the Parks and Recreation Committee.

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'Tntematlonal Year of the Familv"
Committee received bulletin for information and noted that the information should
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copies for Councillor Gates and Talbot.

c)

Haxardous Waste Update

Committee received this item for information.

There being no further business the meeting adjourned at 5:25 pm.

JEY/cd

NOTE

..eputy
gilf, P. Eng.
City Engineer

Cont)etilor M. Gates
Committee Chairman

Minutes not read and adopted by the Conunittee until certi6ed correct by the
Chairman's signature.

Mayor and Councillors
City Administrator
City Engineer
Project Engineer
Project Technician

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P66T-sr-ATES

pLSAse svppoRT OUR AoveRTIseRS

REDUCE

REUSE

RECYCLE

This time of year Is one where the 3 R's
of Reduce, Re-use, and Recycle can
take on a new significance.
Clfy or luohmood

City of

.Burnaby

Reduce is the roost important of the R's,
and residents are encouraged to be
smart shoppers and look for good
packaging instead of overpackaging.

Re-uss is the second of the R's, and
residents are encouraged to look for
packaging and containers that can be
re-used.
Recycle is the iast of the R's. Recycling
is easier than ever with your local
municipal Recycling program. Please
contact your municipality for details.

THE COEEOAATION
or THE Towwrrnr
or LANGEEV

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Cilr nf Weenrndk

CITY OF COQUITLAN

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A~N
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PAIf~-& /OV
PHONE~—~
FROM

RM~X

PHONE~S!

THANK 'YOV FOR YOUR INTEREST IN THE 3RD ANNUAL ALLSTAR BASEBALL BENEFIT.
CANADA'S GREATEST SPORTS LEGEhlDS AhID THE VANCOUVER CfTY POLICE BASEBALL
TEAM WILL BE PLAYlh!G AT NAT BAILEY STADIUM QN FRIDAY, AUGUST 1 2THI94 AT T 00 P M.
THIS YEAR THE PQVCE WILL DOIVA TE THEIR PROCEEDS FPOM THE GAME TO THE VARIETY
CLUB Ah!D THE CHILDRENS CHARI flTIES THEY SUPPORT lhl BRITISH COL UhfBIA. A SPECIAL
COMMEMORATIVE PROGRAhf WILL BF CREATED FOR THE GAME, IN WHICH
CORPORATIONS, SUCH AS YOURS, MAY WISH TO PLACE Ahf ADVERTISEMENT. THIS IS A
UNIQUE WAY FOR THE BUSINESS COMMUhllTY TQ SUPFORT THE VAhfCOUVER CITY POLICE
BASEBALL TEAM AND SEE A FIRST CLASS EVENT. I AM SENDING ALONG A LIST OF AD SIZES
AND RATES FOR YQUR CONSIDERATION.

PLAYERS Ohl THIS YEARS GREATEST SPORTS LEGEPIDS TOUR INCLUD SUCH STARS AS
CLIFF RQNNING, GEQFF COVRTNALL BILL "THE SPACEMAN" LEE, ANGELO MOSCA, AND
TERRY EVANSHEBL
TICKET PRICES FOR THE GAhfE
ARE.'DVLTS:

-A 10.00 PER TICKET

—

CHIL DREhl:
FAMILY PACKAGE

-S 5,00 PER TICKET

$ 30. 00 PER PACKAfRE
f2 ADULTS AND 2 CHiLDREA9

WOULD
THERE ALSO MANY LESS FORTUNATE AND UNDERPRIVILEGED CHILDREhl WHO
TICKETS
LOVE TO SEE THESE SPORTS LEGEhlDS PLAY THIS GAME. SPQhfSORSHIP
PACKAGES ARE.'0

S 120.00

TICKETS

g 50,00
30.00

10 TTCKETS-

5 TICKETS

Ris~mg

ANY SUPPORT YQUAND YQVR FIRM CAhl GIVE WILL BE REATLY APPRECIATED BY THE
GREATEST SPORTS LEGEhlDS TOUR, Tl IE VAhfCOUVER CITY POVCE BASEBALL TEAM, AAID
THE ALLS TAR BASEBALL BENEFIT.

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THANKING YOU IN ADVANCE.

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STARS BASFBALL BENEFIT

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$ 600„00 BC

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7-1/2" x 10"

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2 TICKETS, TO SANE

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2 tickets

$ 150.00
to gama and acualssion
—

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ADDITIONAL TICKETS ARE I
$ 10.00 PER ADULT
$ . 6.00 PER CHILD
FANILY PACKAGE $ 30.00

Il,llNIij

15'
V. I. P. PASSES

3'ND

III%lllff

$ 2500.00

BANNER AND FULL PAGE
COLOUR

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THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MKMORANmtUM
TO:

Environmental Protection Committee

DATE: May 12, 1994

FROM:

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No: EPC

SUBJECT: PROCLAMATION OF CLEAN AIR DAY - JUNE 8, 1994
RE COMME isrIJ~I!V

I.

That Committee proclaim June 8, 1994 as Clean Air Day in the City of Port Coquitlam.

BACKt ROIJND Jts COMMENTgt
The Greater Vancouver Regional District (G.V.R.D.) and the Province of B.C. wig declare June 1994 as the
8,
third annual Clean Air Day. The G.V.R.D. Board is requesting all community to officially proclaim June
8,
1994 as Clean Air Day.
City's employees have been participating toward the goal of clean air. Many employees carpool to work and
some ride their bicycle to work during the summer time.
It is recommended that the City of Port Coquitlam proc! aim June 8, 1994 as Clean Air Day.

Francis K K. Cheung, P. ng
Project Engineer

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Oflice of the Chairperson
Tetephone (604) 432-6215
Far (604) 432-6248

Greater Vancouuerr Regional District
4330 Kingsoray, Bomabg, British Colombia. Canada V5H 4G8

April 15, 1994

To: All Greater Vancouver Regional District Mavors. Councils
In 1992 the Grearer Vancouver Regional District Board declared the
region's first Clean Air Day, to raise public awareness about the need
to improve the air we all breathe. This year, on June 8, the GVRD
and Province of B.C. will declare the third annual Clean Air Day, as
part of Canada's national Environment Week. Please join these
efforts by officially proclaiming June 8 as Clean Air Day in your
community, and by holding a municipal clean air event or a trip-

reduction challenge for your municipallcity hall employees.

commitment to clean air will require changes to both public
policies and practices. The GVRD's air quality bylaw incorporates
new requirements for industrial and commercial operations. These
reduce emissions and apply the 'polluter-pay'rinciple through
emission fees and higher fines for polluters. And the recently
released draft GVRD Air Qual.ty Management Plan recommends clean
air strategies that will serve the region well into the next century.
Public, .stakeholder and municipal consultation on the Plan is
underway, prior to its final consideration by the GVRD Board this fall.
A

Public participation and action play a fundamental role towards the
goal of clean air. To underscore this, the GVRD has an ongoing public
awareness prograin in which information materials and advertising
describe the positive actions individuals can take to help improve the
air. A new GVRD education program for clem&:ntary and secondary
schools also contains a unit on air quality and transportation.
On Clean Air Day, local citizens will be asked to take a breather from
the sir.gle occupant vehicle trip to work and try an alternate mode of
transportation -- such as walking, cycling, carpooling or transit. This
initial taste of freedom from traffic and smog is intended to
encourage Lower Mainland residents to make the switch more often.
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-2Municipal support for these initiatives is an important part of the
region's commitment to clean air and prompts our request that all
local councils officially declare June 8, 1994 as Clean Air Day within
their community. As well, each municipality can participate in this
year's Clean Air Day by holding a community clean air event or by
issuing a municipal/city hall employee trip-reduction challenge to
neighbouring municipalities. As with all environmental
improvement measures, public awareness is greatly enhanced if
everyone joins in the effort.
The GVRD will also'e. contacting local media, Crown Corporations and
other large employers around the Lower Mainland to solicit their
participation in the Clean Air Day Challenge, and gain media attention
for the efforts of those municipalities and coporation that participate.

If you would like more information on how your community can
participate in Clean Air Day 1994, please call Mairi Welman of the
GVRD Communications 4 Education department at 432-6339.
Please join us on June 8th ... for a breath of fresh air.

Sincerely,

Greg Hairy-Brandt

Doug D'idmmond

Board of Directors

Chair
Air Quality Committee

Chair
cc:

GVRD Member Iviunicipality:

Managers/Administrators
I

Chief Engineers
Communications Directors
Parks Directors

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full 75percentoj~thepoltutton
blems we see and breathe

Imagine Greater taancou
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caused by single-occupaun't.
Imagine a healthier morep
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ducti ve hj&tyle — apace wh
Thegoodnewsis that tfwe
peoplebreathe clean air, and
changeourdrivinghabt'ts.w'
walk, cycle carpoolor use
BRUNE 8
ran clear theat'r weshareari d
transit to get around
cteatea cleaner, brighterfuturefor our
TheLower J(N'ainlandandIgmser
children.But we must takeactt'on 'noui
quais'typroblefm

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ss'ukyfaceaseriousair
Use this third annual Clean Air Day to find reasonable alternatives to

ddving alone, and challenge friends and co-workers to do the
other companies or communities to match or beat your
commi tment orjoin the Jack Bell Van pool Program by calling 925959(z

same'hallenge

IndnrtduaE Cbaijenges".
QUsettansitorridesharetoworkordoenands. Qltideablcycleorwalk
toworkordo errands Q Combineerrands-make oneeflicient trip,
Q (blunteer to organize oflice ride-sharing. Q Telecommute (Mtsrkfrom
Q Challenge friends and family to partidpate.

onAii

tt25bare?'et

us know what you or your company

are doing to help clear the air on Clean Air
Day. Fax your ideas to us at (604) 432-6399,

'ome).

Tholtghts

Company Chaljenger.
Q Initiate contest for employees using transit. Q Subsidize transit passes or
carpool parking at your worksite. C1Convetsfleet ve hides to deanerbuming fuels. Q Accommodate late amvals and early departures. Q Initiate
company wide rides haring program. Q Set aside special parking for van
and carpools. Q Set aside secured parking for bicycles.

TIIE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO:

Environmental Protection Committee

DATE: May 12, 1994

FROM:

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No: EPC/1500.20

SUBJECT: APPLICA.TION FOR APPROVAL - IMPERIAL OIL
LTD., 2609

STREET

SHAUGHNKSSY

RKCOMMENDATIjJNl
That Committee receive this memorandum for information only.

~ROUND slLCOMMKNTSt
A meeting was held, with representatives from City of Port Coquitlam,
Ministry of Environment, O'onnor
Associates Environmental Inc. and Imperial Oil Ltd., at the City Hall on
May 12, 1994 to discuss the City'
concerns regarding the soil remediation process at 2609 Shaughnessy Street.
In my letter of April 14, 1994 to the iRegional Waste Manager of the
Ministry of Environment, I have addressed
eight items that would satisfy our concerns to the soil remediation process. O'onnor Associates
Fnvironmental
Inc. has the following response to item:

Fencing has been erected around the perimeter of the site and will be maintained at all times.

1.

2, 4, 5 Addressed in O'onnor Associates Environmental Inc. letter of May 12, 1994.

Proper signage will be erected on the fence with contact person and phone number.
It will adhere to Ministry of Environment Air Emission Guideline.
Ministry of Environment has approved their!eachate collection system.
It will adhere to G.V.R.D. regulation for sewage discharge.

3.
6.
I

ms'

7.

8.

Francis K.K. Che
Project Engineer
FKKC/
auachment

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'CQAAQR ASSQQNTSS SA WA AKRAYAL- IM.
101C, 19770-')4A AVENUE, LANG(ET, SC V3A 498

Enay 12,

TELEPHONE: (604) 888-G9013

FAX: (604) 888-G911

': "

':"','0-2712

ffPF /7

1994

P

Icec7. z co

city of Port con)uitlam
2580 shaughnessy street
Port coquitlarn, British columbia
VSC 2AS

Attention:

Mr.

F. Cheung, P.Eng.

Re 4

Former shaughnessy Esso Service Sta ion
2609 Shaughnessy Street
Po t Coquitlam, British columbia
Location No. 995458

Project Engineer

Dear S'ir

on behalf of our client, zmperial crl pr& ducts Division, we are pleased to
respond to I.he following i(.sms cf concern outlined in your letter to Bc
Environment dated April 14, 1994. A copy of the letter is included for your

reference in Appendix A.

open letter notifying local residents of the scope of work, potential
safety and health concerns resLlting from bioremediation, emergency
contact person and phone number in the event of an emergency and hours of
operations.
Further to our telephone conversation on 94/04/15, O'onnor Associates
Environmental zr.c. (DAE2) personnel visited all r..sidences and business
premises within a 1 bIock radius of the site and provided a copy of the
approval application to those present. Signed confirmation of the receipt of
the application is included in Appendix 8.
An

filtered and ventilated.
The configuration of the proposed biocell is presented on Drawing No. 1.1. As
illustrated, the proposed biocell operates as a closed loop system to prevent
emissions. the t sated soils will be covered and underlain by a polyethylene
membrane to prevent wind erosion and fugitive emissions.
4.

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Odour from bioremediation to be

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VANCOIJVER e CALG/LIRY e E(3MQNTON e REGINA e WINNIPEG e TORONTO e KUALA LUMPUR

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crty of port coquztlam

May 12,

Page 2

10-2712

1994

5. Treatment facility hours to be restricted to normal business worhing
hours
and conform with the City of Port Coquitlam Noise Bylaw.
A regenerative vacuum/blower unit is the only mechanical
operating on
the biocell. This unit is housed in a souad insulateddevice
booth.
to
activating the unit, an oAEI representative will meet on-site Prior
with
a
representative of the city of port
to demonstrate the operation of
the equipment. Tf the city of portcoquitlam
coquitlam representative determines that
the vacuum/blower unit oenerates excessive
noise, the unit will be fitted with
a timer control which will regulate the hours of operation to those
specified
by the City of Port Coquitlam.

trust that the foregoing information is satisfactory ror present
requirements. The remaining items of concern in your
are conditions
for ,.pproval under the waste Management Act and as suchletter
will
be
adhered to.
1'f you hav any additional questions or concerns,
please
do not hesitate to
contact the undersigned at 888-6900..
We

yours very truly,
O'ONNOR ASSOCIATES ENVIRONMENTAL INC

R.B. MacEachern, E.T.T.

J. Naus, P.Eng

RBM/pr

Dzstrrbutzon:

Addressee (1)
Mr. P.P. de Leeuw, I.O.P.D. (1)
Ms. T. MacDonald, Bc Environment (1)

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APPENDIX A

CITY OF PORT COQUITLAN LETTER

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FROM

29lls SHAUGIIIIESSY STRSST, PORT COQlntl.aat,

»»tt»cpD

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TO

OF PORT COQUITLRM

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944.9408
S.C, vSC Sas I PHOHn: 944.$ 4I I I Palo

April 14, 1994

00.20

Manager
144tnment

Avenue

Madam

AI'PLICATI ON FOR APPROVAI
BEHALF OF IÃPKRIAL
PURSUANT TO '&Aging MANAGEMENT ACT ON
OIL LTD., ROJECTS DIVISION
NIARCH 4, 1994 (Your Ftte: AS-121163)
1'ATED

above paipdoned eppllcatlom We have
follows:
l&jest application and we lrave concerns as

pt ot'your le~eter of March 31, 1994 regarding the

safety aod health issue of local residents.
manure.
problem resu(ted from bio-remediadon, namely
ntoiiiiy,
treatment
cause&i
by
nd air emission probiem
arc problem from hydrocarbon contamlaents.

would satisfy'our oonocrnrc

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6,
7.
8.

the site to be meultained at all times.
g around the perimere'f
telitial safety. and health concerns
n letter notifying local re sidents of the scop e of work, po
number'ln the event of en
phone
ted from bio-reincdiation, emergency contact person and
ency and hour'f operations.
the scope of work, emergency contact
roper st~pc on site notifying local residents of
arid phone number in thc event of an emetTtcncy.
from bio-remediation to be filtered aud ventilated.
working hour and conform
nent facility operations hours to be restricted to norma! business
with City. of Port Co'quitlam Noise Bylaw.
Air pmission Guideline.
A'missio quality.'rom treatment facility must meet G.V.R33. treatment
'ciliity.
feei
tm
the
for
constructed
Approved lcachato colleotion system must bc
G.V.R.D; legulation for sewage dhcharge to bc adhered.

Should you have any further inquiries, please do not

hesitate to contact tne st 944-5411

5&a 'l

Yours vcr uu ly,

LII8 lg llg!! g

Feipi Ki lh
Francis KJf. C
project'Bng»n

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APPENDIX E
CONFZRNATTON OF RECEIPT OF APPLICATION

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APR-14-1994

88: 33

FROM

Ci TY OF PORT COQUI TLAM

"-:-

95825334

TO

P.883488'3

POD+ COCLurru jVi.

2SRH SHAUGHI4SSSY STRSST. PORT COQUITLAM, H.C.

PILE: 1500.20

VSC 2AII I FHOHre 9444411 / FAX: 944-9442

April 14, 1994

Regional Waste Manager
Mhtistry of Environment
15326 - 103 A Avenue
Surrey, B.C.,
V3R 7A2
Dear Sir and/or Madaln

SUBJECT

APPLICATION FOR APPROVAL
PURSUANT TO WASTE MANAGEMENT ACT ON BEHALF OF IMPERIAL
OIL LTD., PROIECTS DIVISION
DATED MARCH 4, 1994 (Your File: AS-12863)

We aro in receipt of your letter of March 31, 1994 regarding the above captioned application. We have
reviewed the subject application and we have concerns as follows:
1.

3.
4.

Public saf'ety aud health issue of local residents.
Odour problem resulted from bio-remediation, namely manure.
Noise snd air emission problem caused by treatraent facility.
Leachate problem from hydrocarbon contaminsnts.

The following would satisfy our concerns:

6.
7.
g.

Fencing around the perimeter of the site to be maintained at all times.
An open letter notifymg local residents of the scope of work, potential safety and health concerns
resulted Rom bio-remediation, emergency contact person snd phone number in the event of nn
emergency and hour of operations.
Erect proper signage on site notifying local residents of the scope of work, emergency contact
person snd phone number in the event of an emergency.
Cklour from bio-remediation to be filtered and ventilated.
Treaunent facility operations hours to be restricted to normal business working hour and oonform
with City of Port Coquitlsm Noise Bylaw.
Air emission quality from treatment facility must meet G.V.R.D. Air Emission Guideline.
Approved leachate collection system must be constructed fcr the treatment facility.
G,V,R,D, reguiation for sewage discharge to be adhered.

Should you have any fiuther inquiries, please do not hesitate to contact me at 944-5411.

Yours vely truly

Francis K.K. Cheung, P. Eng
project Engineer

TrITAI

gg 444 a
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P. MAM

'="'oaT Caaui Tr.wm
2580 SHAUGHNESSV STREET. PORT COQUITLASE E.C. V3C 2AS / PHONE: 944.5411 / FAX: 944-5~42

file: 603.23E

May 17, 1994

Linda Western, Executive Director
Greater Coquitlam Volunteer Centre
Suite E
927 Brunette Ave.
Coquitlam, B.C.
V3K IC8
Su bjec!:

1994 MINISTERS'S FNVIRONMENTAL AWARD

On behalf of the City of Port Coquitliun's Enviroiunental Protection Committee, I would like to
offer you the opportunity to nominate an individual, group or business for the Environemtal

Achievement Awards presented by Environment Canada.

Attached please find a letter from the office of Sheila Copps, Federal Minister of Environment
encouraging various levels of gcvemment and organizations to nominate individuals, groups,
businesses, and organizations for these awards. I have also included the nomination brochure
that outlines the six award categories snd eligibility requirements.

You may send your nominations directly to the Minister's office for consideration.
If you have any questions, please call me at City l-lail, Engineering Dept. 944-3411 local 284.

Yours sircerely

Anne T. Pynenburg
Project Technician
cc.

Environmental Protection Committee

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