CORPORATION GF THE ClTY OF PORT COCIUITLAM PARKS & RECREATION CGMMffTEE A meeting of the Parks & Recreation Committee was held in the Parks & Recreation Office on May 4, f 992 In attendance were Alderman Mike Thompson and Alderman IVlichael Wright. Also in attendance was K. Janna Taylor, Parks 8 Recreation Director, Larry J. Wheeler, Recreation Manager!Deputy Director, Pat Greer Recording Secretary and Chris Murdy of MacKenzie Murdy & McAllister for item no. 1, 2 and 4. Chris Iviurdy advised the Committee, that in his opinior!, the City has control over the development of Parksits ¹5. Chris quoted some of the clauses, in the agreemenl, that reinforced his opinion: That the City provide detailed plans and a schedule for completion for the facility Genstar provided drawings etc. for Site ¹1-4, but not ¹5 That the letter of credit will not be released until the City is satisfied. Recommendation It was recommended that the staff do tl.e following: Check with the Engineering department as to the status of the subdivision i.e. hu!w many permits issued and how many are completed and pending. Come up with a list of three proposals for a "Community Facility" Have Chris Murdy confirm in a letter the City' position. Carried Item No. 2 Future Park Westview Subdivision — Janna gave a verbal report to Committee on the background of the problems the City had with Mr. Sewell on Skyline Park. Recommendatioqs: That a Landscape Architect be hired to do the plans for Future Park. That the funds for this architect come out of the amount received from the Developer That we check with Jim Maitland if we have collected the DCC to do the completion of the park. That Chris Murdy will follow up this discussion with a letter to Mr. Al Sewell. CORPORATiON OF THE CITY OF PORT COQUITLAM PARKS & RECREATION COIVIMITTEE A meeting of the Parks & Recreation Committee was held in the Parks & Recreation Office on May 4, 1992 In attendance were Alderman Mike Thompson and Alderman Michael Wright. Also in attendance was K. Janna Taylor, Parks & Recreation Director, Larry J. Wheeler, Recreation Manager/Deputy Director, Pat Greer Recording Secretary and Chris Murdy of MacKenzie Murdy & McAllister foi item no. 1, 2 and 4. Genstar Contract Chris Murdy advised the Committee, that in his opinion, the City has control over the development of Parksite ¹5. Chris quoted some of the clauses, in the agreement, that reinforced his opinion: That the City provide detailed plans and a schedule for completion for the facility Genstar provided drawings etc. for Site ¹1-4, but not ¹5 That the letter of credit will not be released until the City is satisfied. Recommendation It was recommended that the staff do the following: Check with the Engineering department as to the status of the subdivision i.e. how many permits issued and how many are completed and pending. Come up with a list of three proposals for a "Community Facility" Have Chris Murdy confirm in a letter the City' position. Item No. 2 Carried Future Park - Wesiview Subdivision Janna gave a verbal report to Committee on the background of the problems the City had with Mr. Sewell on Skyline Park, Recommendations: That a Landscape Architect be hired to do the plans for Future Park. That the funds for this architect come out of the amount received from the Developer That we check with Jim Maitland if we have collected the DCC to do the completion of the park, That Chris Murdy will follow up this discussion with a letter to Mr. Al Sewell. 21992 Capital Requests The Committee discussed that the list of requests must be cut be within the $ 100,000. Recommend~el n: That staff provide a list of their priorities, to come within the $ 100,000. Carried Port Coqutffam Women's Centre The Committee discussed the Women's Centre lease and agreed with most of the lease in principle. It was decided that the termination clause delete the clause "if circumstance arise beyond the City's control". Recommendations: That the lease be renewed for a five year period with the change to the termination clause. That the Women Centre's be asked what type of insurance they have i.e. coverage to include their counselling service. That the Women's Centre must request in writing each year to have their property taxes waived. Wilson Centre Advisory Board and O.A P O. Draft letter to O.A.P.O. was discussed and changes need to be made. Letter from O.A.P.O. regarding May Day Bingo was discussed. R~eommendation: That a letter be sent to the O.A.P.O., prior to May Day, discussing how the decision came about to have the Wilson Centre Advisory Association look after the bingo. Qarrri d Item No. 6 PoCo Intermediate Lacrosse Request to Post a Sign The Committee discussed the report from the Recreation Manager/Deputy Director. Recommendatt: A report to the sent to Council recommending an exception of the Sign Bylaw and acceptance of their request to post a sign until the end of their current season. Carried AMCMRNMENT: The meeting adjourned at 6:45 p.m. /ik~t/,, M. Thompson, Chafrm n MACKENZIZ 1lIURX)V ((C NGALX XSTKK BXEIEBISIBBS E SOLIOITOBS 31 7'LOOP FOUR EENTA L CENTRE leee OUNEMUIR STREET p. o. Eox Aeoee FAx (eo41 eee-eoee TELEPNONE (eo ) eee.EEee VANCOUVER. CANAOA TX IC April 28, 1992 VIA FAX Janna Taylor Parks 6 Recreation Director City Hall Port Coquitlam, B.C. Ms. K. V3C 2A8 Dear Janna: Re: Genstar Agreement Our File No. 11~0 Further to your memorandum earlier today, we have conducted a preliminary review of the above captioned Agreement. As you indicated, our firm advised the City with respect to this Agreement leading up to its execution in 1985, but we would point out that Mr. Grant Anderson did have the most involvement at that time. With respect to the three questions you I ai sed, we have had a preliminary review of the Agreement and can provide you with more details if you wish. With respect to your three questions, our preliminary response is that: there does not appear in the Agreement to be any 1. oarty to "change what clear authority for either will occur in the parks" -- Schedule RGR describes the works for the sites and with respect to Site 5 simply provides that the Developer will contribute $ 400,000 in cash towards the cost of a community facility is of a value facility, as long as the than the Developer's or greater to equal contribution -- since there is no specification, it would seem that the Agreement should be interpreted to provide the City with the authority to determine what should occur in park Site 5, as the Developer's role is arguably limited to that of a contributor of cash; as discussed above, the Developer is required to contribute towards a "community facility" which does not appear to be a defined term in tne Agreement — the Agreement would appear to require Genstar to simply contribute the $ 400,000 THE CORPORATION GF THE CITY GF PORT CGQUITLAM MEMORANDUM April 28, 1992 TO: Chris Murdy, MacKenzie Murdy & McAllister FROM: K. Janna Taylor, Parks 8 Recreation Oirector SUSJECT: Gr nstar Contract main contract for the My understanding is that you pulled together the the contract that Genstar Agreement. What I reauire is an interpretation ofCommittee have Recreation Parks & of the Members relates to the parks. been asking questions such as: a) b) Who has the authority to change what will occur in the park? Parksite No 5 - the definition of "community facility" What is a "community facility" ? Presently we are in "conflict" as to what can' should go m this park. Can Genstar pull the $ 400,000 if wethat the say can City facility" or is; agree on what a "community technically the $ 400,000 is the City's and we can do what we want? c) How much control does the City have? Recreation Finally, would it be possible for you to come to our next Parks & answer these to or 5:30 p.m. 5:00 4th at Monday May Committee meeting on questions. If at all possible, can you let me know today. Unfortunately am in a union I meeting all day, but you can leave a message with Pat Greer at 944-5411 Local 350. Thanks KJT/pg SENT BY:MSDKENZIE MURDY 4-29-92 684 944 9484'S 2 68468998294 6:33AM ~CKaWXXm M11~mW a Ma~ST&Em RARRKSTRRe 8 SOKKOKTORS VLDDN DUN SCNTALL CKNTNC IDSS SSINSNUUI STNCKT A. D. SDA Aoeoe VANCDUVKN, CANADA VVS ISA I TAK (KDAI eoo.eeso TCLCSNDNC (OD ) SSO SCSS April 27, 1992 VIA TAX Ms. K. Janna Taylor Director Parks 6 Recreation City Eall Port Coguitlaml B C V3C 2A8 Dear Janna: Re: "Future Park" Our File No. 1929 the draft have reviewed. our re uest, we Seve for completion and Sewell Mr. ' om from City the by received osa osal ro transfer of the above captioned p of the ect to completion with respec foz oz well We share youz concern as be our preference that it would d i o th C't k th o. foz construction an ement interests. satisfactory canarzangem City's rotect the be reached, to protec improvements by along the lines suggested orms An arrange(Kent generallyto the City if a more e p table o S y ne for completion utilized was wa as s h (suc solicitors. a zeement respective d to as between the b o SENT BY: MacKENZ IE HURDY 4-29-92 6:34AN GKEBTXXE MU3ED'E 8e MGAXZZSTEE 68466998299 2 684 944 5484na 3 April 27, 1992 have noted that these proceedsshould Finally, it should tobeCitibank payment. no so and been assigned by Sandcastlesbut instead should be made to its be made to Sandcastles, assignee cALLISTER dy CSM/jg/2880/CSM28I cc: Bryan R. Kirk, City Administrator CITY HALL 2550 SHAUGHNESSY STREET PORT COOUITLAM, d.o. V3C 2AS PARKS & RECREATION DEPARTMENT 2253 LEIGH SQUARE PORT COOUITLAM, B.C. V3C 398 TELEPI.IONE: 944-5411 TELEPHONE: 944 - 541 1 FAX: 944 - 5405 FAX: 944 - 5402 April 21, 1992 Chris Nurdy Nacgenzie Murdy 4 NcAllister 31st Floor Four Bentall Centre 1055 Dunsmuir St., P.O. Box 49059 Vancouver, B.C. V72 1C4 Dear Chris, Attached is a letter from Al Sewell in regards to completing "Future Park". 1 would like your comments on what approach we should take and how to safeguard the City's assets. Ny concern done. is that if we have him do the park; it may never get Let me know your thoughts. arks 4 Recreation Director lsd File No. 404.1, 704.11 1EE IEI @I I i I IS' SANB~S CAPITAL CORPORATIO P.O. Box 3233 - V2vKP O. Vancouver, B.C. V68 3X8 March 23, 1992 Parks 8r Recreation CITY HAZ.L 258u Shaughnessy. Street Port Coquitiam, B C. V3C 2A8 Attention K. Janna Tavlor Dear Sits, Re: Puture Park - Westview SplxIivising Pursuant to our recent telephone conversation, Sandcastles Capital Corporation proposes the foliowh> 1. City crews wi1I determine the cost for City crews to improve the park. 2. Sandcastlcs will ay.ee that dues for Parks already collected will be ttansferred to Parks Departxnent to pay for improvements. 3. Sandcastles will transfer title for $ 1.00 to Port Coqnitlam. 4. The balance owing to Sandcastles ($335,000.00 - Cost of Improvetnent) w01 be paid to us when PoCo collects sufgcient dues from the developer of the townhouse lands that have not already been paitL 5. Sandcastles wi11 provide drawings prepared by our cozmdtants I believe that this will result in the delivery of a finished park sooner and also, perhaps, have some advantages to PoCo by using their own crews. Yours truly, 1992 CAPITAL REQUESTS PoCo Rec Centre Mabbett Room Fire Exit Existing metal deck is rusted, quite badly. This unit was sandblasted and painted, but the rust has returned. All seams are leaking and need repairs. PoCo Rec Centre Lobby Exhaust Fan To remove the stale air created smoking patrons and the space heaters. by To promote a healthier atmosphere for patrons who refrain from smoking or wish to enjoy the food, from the concession. Wilson Centre Glass — Tint Skylight I'he existing tint was improperly. The tint installed is breaking down and requires replacement. This would lessen the heat load placed on the air conditioner, and save energy costs. Portable Sound System During Civic Events, it has been a requirement to supplement the arena sound system. The extra equipment is rented for each event. A portable system could be utilized throughout the City. PoCo Rec Centre Concession — Sandwich Cooler PoCo Rec Centre Lobby four tables and three umbrellas To increase the menu selection to include nutritious food items. e.g. sandwiches, salads, etc. To display them in such a manner that sales would increase. To continue with the facility project. We have 5 tables and improvement 3 umbrellas currently. This request would hopefully complete the requirements for this area. If we delay these purchases we run into a problem of matching stylecould and colour which would defeat the purpose of facility improvement as we would end up with an uncoordinated look. POCO REC CBNTRE Cont'd FoCo Rec Centre Ticket Office, counter renovation increase efficiency and expedite customer service. To properly accommodate the computer printer and bring all the necessary equipment to the customer service window. There has been a lot of problems with the printer at this facility. The only way the printer can fit on the existing counter is to put it sideways which causes it to jam. The cashiers must leave their cash register and go to the other side of the room every time they do a To 1,500 registration. PoCo Rec Centre Playschool Program— replace tables To provide a safe environment for the tots. The present tables are not safe. The long ones are wobbly, chipped and cracked. These three tables need to be completed replaced and the two round ones require tops 2,100 ~ Wilson Centre — cash standardize and improve the cash flow system and customer service. Wil .on Centre receives money from a variety of sources. Drop-in activity fees, dances, special events, lunch sales and coffee service. A hand written receipt system is now being used to account for these monies. A cash register would improve the daily cash process. Wilson Centre replace padded stacking arm chairs To maintain the complement of chairs necessary for program and event needs. These chairs are beyond repair. We require these particular chairs as the members use them for support as they stand. Wilson Centre air To register (3 dozen) To install air conditioning in the expanded conditioning portion of Wilson Centre. It is unbearably hot in the warm months. Temperatures can reach 90 +. This is very uncomfortable for staff and patrons. With one side air conditioned and the other not, the difference in temperatures can be very unhealthy. PoCo Rec Centre— the directional information and identify signs as part of the facility improvement project. The arena has no sign standard. They are all different colors, replace interior signage To update 1,000 25000 25,000 2,500 sizes and styles. Computer & printer for clerical staff at Rec 6,000 Centre 440,100 /y/i 86,000 Hyde Creek computer and printer for clerical staff at Hyde Creek 2,500 Hyde Creek Electric Satisfy demand Hyde Creek Slide Move Hyde Creek Video Aid in teaching programs 2, 200 Update — equipment not available through 1%400 pottery Wheels (2) present slide to Robert Hope 1%400 camera Hyde Creek Canoes (2) schools Hyde Creek Life Cycle 1,800 Tot's Change Table (2) Install and build 1,400 Fitness Equipment Hyde Creek Burnishing Machine The polishing machine we now have is 10 to 2%300 15 years old. With a burnishing machine we could wax and polish a floor in half the time (labour) and the shine stays on 3 times as long Hyde Creek Kiln Repair 1,500 We require 20 lens and gaskets for the underwater lights and 20 lamps. underwater for gaskets 4,000 Hyde Creek Lens and lights 1,800 Hyde Creek Program coordinator's office— carpets & blir%ds Total 826,300 Wang arms for terminals To prevent e7e the terminal and neck strain when using f1,000 Office furniture 3,000 Replace computer for Parks & Recreation 4,000 Director Total SS,000 Lions Park improvements to playground Need more accessible equipment for handicapped patrons on the playground, water snd the fountain. 812,000 netting home's windows prevent the balls flying in to the rest 4,000 Loader/Hoe tractor Nachine tracking by Foreman is too costly 1, 700 Snow-blower For the pathways, public buildings, sidewalks, Ci.ty Hall, Parks & Recreation 3,000 Tail-Gate vaccuum unit Picks up debris and leaves into dump body 1,400 2 bleachers 3,000 Rowlsnd Lacrosse Box radio To Office, etc. Cemetery clearing for For increased use on our diamonds. spare for special events. Also future expansion (approx 2 acres) we need to In order to have a new area ready for 1994 clear so that we can accept free 15%200 Boulevard tree The planting of 48 trees on the small boulevard, as per the study. This is only 33,600 Total 873,900 planinting on Shaughnessy from Pi.tt River Road to Wilson fill. on one side. Avenue NISCELLIWEQUS ITBBS To increase the activities available for the youth drop-in time. This is a compact game that would require minimum storage. It appeals to a wide audience. 41,000 Youth Area — 1V/VCR To provide a unit for the youth programs to use. The other unit the department has is in constant demand in other areas. It must be brought upstairs for all the youth functions (regularly) which increase the chances of damages etc. 1,000 Summer Programs — 4 To provide tables for the summer programs. 2,600 Youth Area — Fooseball Game unit picnic tables It is always a struggle to find enough picnic tables to provide for 'both program and public use. The type of table requested has been recommended by the Parks Foreman. Special Events Canopies Small pick-up truck Two 20' 20'pecial event canopies. Reduce rental costs to ou. department and 6,000 To be used by Recreation Reneger/Deputy 13,000 increase possible rental revenues. It will also be used for miscellaneous projects (i.e. special Director. events) and for moving this in the Parks & Recreation Department. Outdoor Pool play area Volleyball, swings & slide Outdoor Pool— 1,500 1,500 fiberglass storage cupboards (2) Outdoor Pool awning Provide shade at outdoor pool Total 1,000 SZZ,600 CITY HALL PARKS 5 RECREATION DEPARTMENT 2253 LEIGH SQUARE 2550 SHAUGHNESSY STREET PORT COQUITLAM, B.C. V3C 2AB PORT COQUElAM, G.C. v TELEPHONE: 944 - 541 1 TELEPHONE: 944- 541'I FAX: 944 - 5405 FAX: 944 - 5402 April 2, 1992 Port Coquitlam Women's Centre Lynn Brown 2420 P!ary Hill Road Port Coquitlam, B.C. 93C 3B1 Dear Lynn, Re. Port Coquitlam E Area Womea'9 Centre Lease Enclosed is a copy of a proposed lease between Women's Centre. Have a look through would like to take or Parks & Recreation Director /sd File No. 301.5 Encl. the City and the it and let me know if you have an it to Council in P!ay 1992. See you saon! 3BS ~ concerns. 1 MAGKENXIE MURKY'» NcALI.IsTKR BA3EBISTBBS 8 SOIJGBSOBS 31 FLOOR FOUR RENTALI CENTRE FAF (594) 555-9925 '955 OUN9NUIR STFIEET TELEPNONE (504) 599.522I3 P. O. ROE 49559 VANCOUVER, CANADA VTE IC4 February 25F 199 VIA FAX Ms. K. Janna Taylor Parks Recreation Director City Ball Port Coquitlam, B.C. & V3C 2A8 Dear Janna: Re: Port Coquitlam and Area Womens'entre Lease Our File No. 1262 Further to your request, enclosed is draft simple Lease between the City and the Womens'entre. We have not included any insurance requirement, but the lease could be revised to include one if vov. wish. Yours truly MacKEWZ1E NURDY 6 NcALLZSTER I/ Christo er S. Nurdy CSM/jg/2112/CSM243 Enclosure cc: Bryan R. Kirk, City Administrator THIS AGREEMENT dated for reference the day of the Land Transfer Form Act, 1992 and made under Part 2. BETWEEN: CORPORATION OF THE CITY OF PORT COQUITLAM City Hall 2500 Shaughnessy Street Port Coquitlam, B.C. V3C 2AS (hereinafter called the "Landlord" ) PORT COQUITLAM and WOMENS'ENTRE 2420 Mary Hill Road AREA Port Coquitlam, B.C. V3C 3B1 (hezeinaftez called the "Tenant" ) WHEREAS the Landlord has agreed to lease premises to the Tenant and the Tenant has agreed to lease from the Landlord, on the terms and conditions set out herein, the following premises owned by the Landlord in the City of Port Coquitlam, in the Province of British Columbia at 2420 Mary Hill Road (the "Premises" ); the parties in consideration of the terms, conditions and agreements contained herein, hereby covenant and agree as follows: NOW THEREFORE DEMISE 1, The Landlord hexeby grants and demises to the Tenant a Lease of the Premises for a period of five years, commencing from the date first written above. RENT 2. The rent payable pursuant to this Lease shall be $ 1.00 per year, payable in advance, the receipt whereof for the term of this Lease is hereby acknowledged by the Landlord. LANDLORD'S COVENANTS 3. Landlozd covenants and agrees to provide quiet enjoyment. of the Premises for so long as all covenants and agreements contained in the Lease are adhered to and complied (a) The with by the Tenant. agrees to pay zoz heat and light utility charges for the Premises and to be responsible (b) The Landlord covenants and for any major repairs. TENANT'S COVENANTS The Tenant hereby covenants and agrees: (a) to pay rent; (b) to repair, it being understood between the Tenant and the Landlord that the Tenant is not responsible for any major structural repairs or any major electrical, plumbing or heating repairs; (c) to show receipts; (d) that the Landlord may enter and view the state of repair, and that the Tenant will repair according to notice; (e) to keep the Premises in a neat, tidy and clean condition; (f) to report any damage to the Landlord ismiediately; (g) to not make any internal structural changes to the Premises without the Landlord's prior written approval; (h) to maintain the outside grounds in a neat and tidy condition; (i) that it will not assign without leave; (j) that it will not sublet without leave; (k) that it will leave the Premises in good repair; and (1) proviso for non-payment re-entry by the Landlord of zent, oz non-performance on of covenants. INDEMNIFICATION shall indemnify and save the Landlord, its officers, employees, servants, agents and elected off'ials harmless from and against any and all claims, actions, causes of action, debts oz demands of any nature or kind whatsoever, whenever arising, whether known or unknown, made by any person and arising out of or in any way connected to the Tenant's use of or presence in the Premises or on the lands on which the Premises are located or the actions of the Tenant or its officers, employees, invitees or guests in the Premises or on the lands on which the Premises are located, including property damages, 5. The Tenant personal injury or death. TERYilNATION that the City may in its sole discretion, if circumstance arise beyond the City's control, terminate this Lease on the provision of 30 days'otice in writing to the Tenant. 6. The Tenant acknowledges GENERAL PROVISIONS This Agreement shall enure to the benefit of anc be binding upon the parties hereto and thei respective heirs, administrators. successors, permitted assigns, employees, agents, officers, elected officials and invitees; the masculine shall include the feminine, body politic or body corporate and the singular shall include the plura's the context and the pazt es so requiz:e; time is of the essence and any notice required to be given shall be sufficiently given if delivered to the parties at. the respective address first shown above and shall be deemed to have been received on the earliez of personal service or five days after acceptance for mai'ing by Canada Post Office to the address shown above or such other address as may be given from time to time by one party to the other pursuant to this Agreement. executors, have hereunto sf fixed their respective seals before the duly noted authorized signatories as of the date first written above: WHEREFORE the parties hereto Seal of the Corporation of the City of Port Coquitlam was hereunto day of affixed the 1992 in the presence of: The Corporate C/S MAYOR CITY CLERK Seal of the Port ) Coquftlam and Area Womens' Centre was hereunto affixed the ) ) day ) in the presence of The Corporate of,1992 = ) ) AUTHORI ZED S IGNATORY ) ) AUTHORIZED SIGNATORY CSM/ ~ g/2113 /CSM47 C/5 Office of tk~ Payor — THE CTTYOF FORTCOQUrrtAM 2580 Shaughnerev Street, Port Coquitlam, B.C. V3C 2AS Fax: 464-3524 Phone: 941-5411 April 29, 1992 Ivfr. Ken Hays, Secretary Old Age Pensioners'rganization P.O. Box 305 Port Coquitlam, British Columbia V3C 4K6 Dear Mr. Hays: Thank you for your lener dated April 2S, 1992 concerning the 1992 May Day Festival and the Bingo organized by the O.A.P.O. for the 1990 and 1991 May Days. I have referred the matter to thc City's Parks and Recreation Comminee. K. Ianna Taylor is the staff resource person on that Committee and I am sure you will be hearing from her in duc course. I appreciate your writing to me with your concerns. Roots sincerely, I Mayor Lcn Traboulay c.c.: Parks and Recreation Committee t,K="latm'i Tiiyfor.„Dttedtor, Parks rIk Recreation Qld Age Pensioners'rganization PORT COQUITLAM BRANCH No. 2I P. O. BOX 505, PORT COOUITLAM, B.C. VSC 4K6 April 25, 1992» Worship Mayor TrabouZay The City Of'ort Coquitlam 2580 r Shaughnessy St Port Ccquitlam V3C 2AS Your Worshf ps The Ezecutive of the 0 A P 0 Branch @Z of Port Coquitlam would like to draw your attention to a situation that is giving us great concern asked to organize and run the Bingo in the Arena f'r the 1990 and Z99Z May daysa which we did with only moderate financial successr because both years the Callers voice was many times drowned out by the volume of the music being played there Zn fact r due to the Bingo players complaints about this noise, we found it necessary to close early We 'were A request wmrr made to Wilson Centre that in Z992 the Bingo be mooved cut of'he Arena, but that the suggested Rabbit Room was not suitable because of the stairs are now told that the Mayday Committee have changed the format for Mayday Z992s and this made Wilson Centre available for the Bingo .. But . WE WERE NOT ZNFORIIED "IOR WERE WE ASKED ZF OrA.P.O wanted to continue with this event We Therefcrer it really shocked us to hear an announcement at the Wilson Centre quarterly meeting in liarch that the Bingo would indeed be held in the Wilson Centre, but as part of the Wilson Centre Activities are offended at the way this was handled» and f'eel that this is only causing bad feelings at atime when we should be We improving the co operation end relationship between our orgsniation and Wilson Centre We would appreciate the opportunity to disscuss this matter with any co- operation you can you in eore detail» and thank you i'r give us Yours sincerely» K Beys THE CORPORATION OF TIIE CITY OF PORT COQUITLAM MEMORANDUM May 4, 1992 Janna Taylor, Parks & Recreation Director TO: K. FROM: Larry J. Wheeler, Recreation Manager/Deputy Director SUBJECT: Sign Policy Exception — Intermediate/Jun1or/Senior Lacrosse Sign Bylaw (attached) was adopted in 1992 by City Council. The Community S1gn portion of th1s bylaw controls s1gnage opportun1t1es on tQe corner lot at P1tt River Road/Shaufnessy Street and at the Shaugnessy Street/Centennial Pool area. This Bylaw limits the size of s1gns to a maximum of 32 square feet and 11mits the posting time A to 4 weeks. Intermediate/Junior/Senior Lacrosse teams have requested (letter attached) permiss1on to leave their signs up to allow the leagues to promote their upcoming games until the end ot their season (approximately the end of July). A similar request to extend the timeframe outlined in the City of Port Coquitlam's Community Sign Policy was turned down in 1990 and approved in 1991. The PoCo Sa1nts Recoammndation: It is recommended that the request received from the PoCo Saints Intermediate/Junior/Senior Lacrosse teams, to keep their signs in place until the end of the season (July 31, 1992), be approved. Purpose/Problem: information and a recommendat1on for consideration by the Parks and Recreation Committee regarding a request rece1ved from the PoCo Saints Intermed1ate/Junior/Senior Lacrosse teams to keep their s1 gns up until approximately the end of July . To provide History/Background: City Council established a pol1cy in 1990 lim1ting the length of time that a community sign may remain up at the corner lot Pitt River Road/Shaugnessy Street and ai the Shaugnessy Street/Centennial Pool area. This policy also introduced a depos1t which 1s forfeited in the event that the C1 ty must remove the sign . In 1992, C1ty Council formally adopted Bylaw No. 2638 (A Bylaw to Regulate Signs). Th1s bylaw formally establishes as law many of the principles outlined 1n the or1ginal Community 51gn Policy. Intemediate/Junior/Senior Lacrosse teams would 11ke to post their signs beginning in May through to approximately the end of July. They would use the sign (by changing the date) to promote The PvCo Saints their upcoming league games. Alternatives: Two alternatives were cons1dered: l. l. 2, Approve the Request. Deny the Request. Approve the request and permit the signs to remain in place unt11 the end of their season. Advantages: If the signs are kept current, it permits the team to promote upcom1ng games in h1gh v1sibility areas. Demonstrates a "sp1rit of support" on behalf of the C1ty of Port Coquitlam. Consistent with our adopted Service ObJective to encourage exposure to sporting events. Recogn1zes the fact that three leagues are addressed in this request. Each league is permitted to install a sign for a period of four weeks. Disadvantages: Other organizations may request the same cons1deration. 2. the request and require that the signs be removed at the end of the four week period. Deny Advantages: Consistent with the terms of Bylaw No. 2638. Disadvantages: May be perceived as a "vote of non-support" from the C1ty. Attendance at league games may be negatively impacted. Applicant may request each league to apply for a four week period (a total of twelve weeks). Conclusion: Denial of this request would not be well received by the PoCo Saints Intermediate/Junior/Sen1or Lacrosse teams. In addition, den1al of this request would be 1ncons1stent w1th our goal of encourag1ng the development of sport 1n Port Coquitlam and wou'Id not be consistent with the intent of the City Sign Bylaw. LJW/pg File No: 106.2 5 1201.5 , PORT IJQLIUITLAI O1 'A:IAS *fhiu Rf-I ',".,E* I itFSEDENT F'ORi I'RA 'R1E rI'FI) THOMPSQII I ROM) I SUB JEL'ii S ISNS A ADVER 1 ig'Ni) HOl I = Ai1ID i LIR AiND SEiNSOF.. i I 'OOU i AI'I LALI O'=SF COUNii Ei IrI D '; OUISFIEC AND OF'POiNEiN L iNE 'i I uEF' WN i '1'F Ai'iD P 'Ti F'RA I — . 'l1 VER INii=FEMEDEATE I. O, ' AO .OS — F. REOUES,: 1 e5 5 ui,'1 fi piak),lg 11555 — . " ai" -" pi" -pp rleiii, 51 uila ' . and ;1n'5;lee p na1'e ':Lll 1 eflgi r'1 j ) "Ge erie:pp .n =-i; raire .-..iangue. Wnr n lf ~ )'n 5 p: pa I.e' -nae. '11 11( aria eL We wLiULU uF gn nl i-ni, arlu May gf1'e aeae n 5-ar —: "ne oeg1;illng end: T,w11)r we w:Lli. 1:I ':, De epic A5 QLtr ae Ue RO'E We, 1 )iil Lll =-'e «': Lii lf gt'Il, IIG " ~ I- '- Eu ' J '" 5::ill ' ii i ii L, as 1: -,au,')) )5 IL,i «il'I nr .1 LI1e f i IIIp 1 .)u ri ul~lig; «.Iil 14 ps'- I I'I'. I' u;,E i :1 fe -" — I'spdilse ' 1e 511=: - i - '. ' p. 1 -ii " I )rdLI iii af I .'EG i CITY OF PORT COOUITLAM Parks 8 RecreatIon Dept. MAR 24I992 CATE 1111gi s' (3) Beach signs„provided that: The bench has been authorised pursuant to the highway use bylaw, if located on a highway or public place. (a) (b) Every person placing sny'ench sign on public property shall maintain snd repair the bench snd bench sign to the satisfaction of the City Engineer. (c) Not more than four bench signs shall be permitted at each bus shelter. (d) The total sip area of all the signs at a bus shelter shall not exceed 4.5 m (e) The (48.4 sq. ft.). total sip area of all the signs on each bus bench shall not exceed 1.5 m (16. 15 sq. f t. ) . (4). Community Signs, provided that: ('a) The sign area of a cosssunity sign shell not exceed 3.0 m (b) Community signs may be displayed for a period of four weeks only. sq. ft.). (32 (c) Non-profit preschools may display cosssunity signs twice a year to advertise their registration cares. (d) Notwithstanding paragraph (b) snd Secticn 2.S. Counc'1 may by resolution authorise the posting of community signs promoting public safety, security or health in designated locations on City property or within municipal highway r'ghts of way, for any duration. (5) Directional Signs in a parking 1st or parking area, as fascia or freestanding signs, provided that: (a) The sign area of each directional sign shall oot exceed 0.6 m (b) Setbacks shall be maintained as follows: front 1 m. (3.3 ft); side 3 m. (9.8 ft.);zear 3 m. (9.S ft.) (6.459 sq. ft.). (c) The maximum height of a directional sign shall be 1.22 m. (4 ft.). (d) A directional sign may be indirectly illuminated only. 1 2638 "Cosssercial Sign" the minimum unobstructed space between a sign and the ground surface beneath any part of the sign; means a sign adveztising a business; "Cosssumity Sign":7 means a temporary sign ad~ertising a cosmsruity ",Community" Servf ce" means a service, excluding sny business, on by a non-profit organisation for the «C],eazance means service; carried betterment of the community; text, illustrations snd symbols on s "Copy" means the "Copy Area" means the area within the shortest line "Coznez Si.ee" means a site at "Development Sign" means a temporary sign indicating sign| surrounding the copy; he intersection of two or more stree'tsi that a construe ion or development pro ject is planned or underway; "Directional Sign" means a sign which only communicates information regarding pedestrian or vehicular movemert on the parcel on «bien the sign is located; "Face'a Sign" means a "Flashing Sign" means a sign which includes or reflects an "Freestanding Sign" means a sign supported by a sign structure fixed to the ground and independent fzom sny other to the flat sign affixed on snd parallel the wall of a building, uot extending beyond the horizontal «idth of the building cor above roof lire of the building; intermittent or flashing light source but excludes an automatic changeable copy sign indicating :ime, temperature, date or electronically controlled messages; building or structure; MAGEE NzIE MURDER a MGALLIsTEB April 28, 1992 accordingly, on a preliminary review of the Agreement, it does not seem that Genstar can "pull the $ 400,000" if there is no agreement on the appropriate community facility; and the City's "control" is affected by the potential uncertainty in the Agreement as well as questions regarding validity of the entire arrangement which were discussed in our. earlier letters to the City however, insofar as the issue of the parks is concerned, the better view is that the City has considerable control over the nature of the community facility — this is buttressed by Section 19(a) which stipulates that the Dereloper must provide security for completion of the park site improvements: "until such time as the improvements have been completed and are accepted by the City". The writer is available for the Parks and Recreation Committee Meeting on Monday, May 4, 1992 — please advise if you require our attendance. Yours- truly MacKENZIE MURDY CSM/jg/2902/CSM261 cc: Bryan R. Kirk, City Administrator & McALLISTER