MEMORANDUM OV 29 1976

Mayor and Council November 26th, 1976

L.D. Pollock
City Administrator

Re: Use of City Vehicles

Mr, Borch has forwarded me the attached report on the policy of the
Engineering Department in using City-owned vehicles. As he has pointed
out, this policy has been confirmed by Council on previous occasions.

Our policy has been based cn the fact that anyone taking home a City
vehicle, does so on the basis that they are on ‘Stand-by’ and may be
called out at any time. The use of the vehicle is a small price to pay
for having this emergency back-up available. The vehicles are used only
for Stand-by and no personal use is permitted.

I might add that our policy is the same as virtually all of the other
Lower Mainland Municipal’ties and many of the municipalities extend the
jist to include Assistant Foremen.

The City Engineer's Report covers the use of Engineering Deparment

“vehicles In addition to this, the Fire Chief, By~law Enforcement Officer,

and the Local Assistant Fire Marshal utilize City vehicles. I will be
reporting to Council further on the use of the Fire Chief's vehicle.
With regard to the Local Assistant Fire Marshal, although he has been
using a City vehicle due to the fact the he is required to attend every
fire to investigate as part of his duties, I understand that the Fire
Chief is changing this procedure, therefore it will not necessitate this
position having the use of a City vehicle except during working hours.
The By-law Enforcement Officer has had the use of a vehicle as he is on
call similar to the emergency vehicles and he receives calls, either
from myself or perhaps members of Council, on problems and also from the
R.C.M.P. when problems occur that are under his jurisdiction.

There are no other City vehicles in use in other Departments, however,

as Council is aware, there are some car allowances paid for the use of
private vehicles on City business.

Peg a neal

L.D. Pollock

LDP /w
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