AGENDA

ADMINISTRATION COMMITTEE

Thursday, February 2, 1984
3: 30 p.m.
TEI4

I

I

ITEM 2

Re:

I

Committee lsinutes

TEM 3

Re:

Eleventh Vertebrate Pest Conference

/~
NAyo

+23 rn, w i ST /AToE

FEB

Janunrv ~0,19''9

To Whom

It I'ny Concern;

Purchase of lane off Bay Etreet,
Port Coquitlem.

BE:

the undersigned, are
in agreement
to each purcnase half of both
the lane which runs
between our pro"erties.
We,

'r

Yr. and Ers. W. Bobertson —:. 'e
and Prs. E. Evans

GE: de

January 24,1984

To Whom

It Hay Concern;

Purchase of lane off Ray Street,
Port Coquitlam.
We, the undersigned, are both in agreement
to each purchase half of the lane which runs
between our properties.
RE:

'r.

Yr. and Rrs. W. Robertson -~'"
and Vrs ~ A. Evans

January 24,1984

To Whom

RE:

It Ray Concern;

Purchase of lane off Ray Street,
Port Coquitlam,

the undersigned, are both in agreement
to each purchase half of the lane which runs
between our properties.

We,

Yr. and !'.rs. W. Robertson -~'~ '
Er, and Vrs G. Evans
GE:de

~

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Pl

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O
LANE

PAE S7.

FE

THE CORPORATION OF THE

CITY OF PORT COQUITLAM
MEMORANDUM

B.R. Kirk

TO:

City Administrator
FROM:

January 31st

1984

R.A. Freeman

City Clerk
SUBJECT:

Committee Minutes

RECOMIMENDATION:

1.

That the style of Committee Minutes attached to this memorandum
be adopted as the
City's standard.

2.

That the recommendations and instructions
the preparation and
preservation of Committee Reports contained in concerning
this memorandum be followed.

BACKGROUND AND COMMENTS:

Our City Solicitor has now considered the contents of the
report that addressed to
you on December 7th, 1983 concerning the above noted subject
receivea directly from him a copy of his letter to me of Januaryand you will have
and we
concur witn our Solicitor's opinion that the method of keeping 25th
minutes
proposed
this memorandum is "infinitely superior" to that which has been followed in the by
first
few weeks of this year ~
I

'984

said in our memorandum to you of October 30th '981 we feel that minutes should
be kept by our Committees on a consistent stylized basis
in order that the method of
procedure is the same from Committee to Committee. To aid
process we have
prepared a draft set of minutes — in blank form - that can inbe this
used
by the various
Committees as a sample. These minutes are based upon the
minutes
of
the Council
meeting and with the word processing equipment will provide a
very effective base upon
which the details of the various meetings can be filled in.
As we

Naturally, if anyone needs any help with the form of minutes either Donna or could
be of assistance and we will be looking at the first
few sets received from each
Committee with a fairly critical eye with a view to achieving
a consistent standard .
I

Since our Committees continue to operate quite
under the control of the
Department head it seems appropriate that theindependently
preparation
and distribul'ion of the
minutes be done by each department with whatever secretarial
services they have
available. After the minutes of one meeting have been adopted at the
next. meeting and
circulated in accordance with the distribution list at the end of our
sample set of
minutes the original of the minutes and a copy of every report that
that particular meetinq should be given to the Clerk's Office for safewas considered at
will prepare an appropriate minute book or books and to
simplify our storage
procedures al materia I should be typed or printed on
pla In white 8 I/2n x I I" paper .

keeping'e
I

RAF/dv

MIN.02/01/84

RE AD

Freeman

"'y '""FES

258f'f'

THE CORPORATION OF THE CITY OF PORT COOUITLAM

(Name of Committee)
A meeting of the ( Name of Committee) was held in the (exact and full
location of
meeting) on (date) at (time).

In

attendance were (titles and names of those persons who formally constitute the

Committee) ~

Also in attendance were (titles and names of other Council members, staff members
or resource persons - do not include spectators or persons wappearingn
before the
Committee).

CONFIRMATION OF MINUTES:

Moved:

That the minutes of the meeting of the (name of Committee) held on (date) be taken
as read and adopted.

Carried.

(Record names of persons who voted

against the prevailing side)
(There should then follow the descriptions of the items discussed and the conclusion

reached by the Committee).
CORRESPONDENCE:

From Mr . John Green
from RS-'I to A-l.

requesting that his property at 1988 Blue Street be rezoned

Reconsnended:

ThatCarried.
(Record names of persons who voted

against the prevailing side)

ADJOURNMENT:

At (time) the meeting adjourned.

Secretary

Cha I I man

FE

MIN.02/01/84

COMMITTEE MINUTES DISTRIBUTION

I ~

2.
3~
4*

5.
6~

7.
8.
9.
10.
11 ~

12.
13 ~

14.
15.

Mayor L.M. Traboulay
Alderman M.C. Farnworth

Alderman M.D. Gates
Alderman J.J. Keryluk
Alderman G.R. Laking
Alderman W.W. Stewart
Alderman M.R. Wright
B.R. Kirk, City Administrator
R.A. Freeman, City Clerk
F.E. Peters, P. Eng., City Engineer

J. Maitland, City Treasurer

Brown, Director of Community Planning
K.J. Taylor, Parks Recreation Director
J.N. Bolleau, Fire Chief
N. Chernoff, Sr. Building Inspector
W.

MIN.02/01/84

IL

LIST

/

~

~

ELEVENTH VERTEBRATE PEST CONFERENCE

Red Lion Motor Inn,~ Sacramento, California
March 6,~ 7&~ and 8,~ 1984

//'g,/f

The Eleventh Vertebrate

Pest Conference will be held March 6, 7, and 8, 1984,
at the Red Lion Motor Inn, Sacramento, California. The Red Lion Inns 2001
Point West Way, is easily found near Arden Wsy and Business Highvay 80, northeast of dovntovn Sacramento.

is fortunate to have Dr. David Dicta'regonians for Food and
Shelter, to present the keynote address, "politics of pesticides.e Folloving
vill be tvo full days of select speaker's and one full day of practical and
fundamental vertebrate pest control workshops.
The conference

Field Trip
5, 1984, the day before the conference, the Vertebrate Pest Council/
in ooperation with the University of California Cooperative Extension, will
sponsor a half day field trip of selected areas in the Sacramento Valley. The
tour will cover the following: bird depredation protection devices at the
Nimbus Fish Hatchery; Norway rat dmssge in rice; smadow voles in sugarbeets;
and pocket gophers in turf. Attendance will be on a first come basis to the
first 40 registrants. The cost will be 810.00 with the tour bus leaving the
Red Lion Inn at 12:00 noon and returning about 6:30 p.m. Register for field
trip by filling out and returning the appropriate portion of this announcement.
Payment must be paid in advance. Make your check payable to the "Vertebrate
Pest Conference."

On March

Registration

is open to all interested individuals. Advance registration
is recosssended and can be accomplished by filling out and returning the
appropriate portion of this announcemnt. The pre-registration fee is nonrefundable. Ihe registration fee is 820.00 without the published Proceedings
and $ 30.00 including the Proceedings (available about Augu'st, 1984). Preregistration vill be accepted only through February 24, 1984.

The conference

Continuing Education

California Pest Control Advisors who register for the conference will be
granted about 20 hours of continuing education credit (exact amount not yet

determined).

Transportation
For those flying to the conference, there are several major airlines and a
number of commuter airlines serving the Sacrmsento area. Limousine service
is available to the Red Lion Inn. Ihere is asple free parking at the Rad
Lion for those attending the conference.

Hotel Reservations
The conference has a block of rooms reserved for attendees but to be assured
accosssodations, reservations should be made early. Red Lion reservations (see
attached slip) are to be sent directly to the motel.

Additional Information
Advance registration and sign up for the

field trip should be sent to the conference business manager, Dr. Terry Salmon, Extension Wildlife Specialist/
Wildlife Extension, University of California, Davis, CA 95616. Hake all checks
payable to "Vertebrate Pest Conference."
FE

./// QO

~

Detach and nmil lintel reservation requests tol
West Way, Sacramento, CA 95815.

Red Lion Notor Inn, 2001 Point

CALIFORNIA VERTEBRATE PEST CONPERENCE

815/8284555

MARCH

6-S, 1984

Q$ 58 00
Q$ 68.00
Q$ 68.00
,325.00
CHAROS FOR ADDITIONAL PERSON Q $ 10. 00

Single, 1 Person, Oussn Bed
Dcwbls, 2 Poisons, Queen Bsd
Double43oubls, 2 Parsons, 2 Oussn Beds
Q$ 225 F 00
Padot Suns

'$

H ==:==„: Room Q
Rooms WITH IQNoauso ssos ATAILAKLE UPON REOUKKT. Room RAlls KQJECT TO LOCAL TAK.

Check io after 3 P.M.

DEPARTURE DATE

ARRIVAL DATE

RATE mxal sue TO HOLD ROCNI PAST a PAL Osassa alsalal K SS hasT easassssaa Raass N KOOK
couRTEslcaassmnca Qres Quo

TINE DP ARRIVAL

Cut cn Dotted Lines

Pill Out and Nail Your
Advanced Registration TO I
Dr. Terry salsen

Extension Wildlife Specialist
Wildlife Extension
University of Cal ifornia
Davis, California 95616
(916) 752W409

ADVANCE

REGIS RATION

11th VERTEBRATE PEST CONFERENCE (1984)
ptsass pmsr
FIRST

LAST NAMC

MIODLK
I
I

ORSANIZATION RKFRCSKNTEO

I

I

ADDRESS

CHECK ONE
REGISTRATION Clos

aa aasr

af ea PROCEEDIaxm

CITS

Q

I
I

$ 20 00+$ 10 00 = $ 30 00

STA TK

Q

REOISTRATION laalll

$ 20 00

ZIP COOE

I
I
I

FIELD TRIP SIGN-UP
MARCH ST

1984

PLEASE TUKWT

Fill Out and Nail Your
Field TriP Sign UP Tol

LAST NAME

MIDDLE

ORSANIZATION RKPRCSKNTEO

Extension Wildlife Specialist
Wildlife Extension

ADDRESS

ADVANCE PAYMENT

University of California
Davis, California 95616

~ TA TE

(916) 752W409

MAKE CHECKS PAYABLE TO

Tp
'ERTEBRATE

Dr. Terry Salmcn

I

PEST CONFERENCW