The meeting of the May Day Committee was Called to order by Chairann
Bod Hind on Aug, 27, 1979 in the staff room of City Hell,

These present wer e: Cheirnen Bob Hina (Gym Club) Co-Chaitam Yaicoln
Xerr (Legion), Treasurer Georgie Xolodiazny Gir.j, Wendy Eriage

(Girt Guides), Trene Small (Legion L.A.), 5421 Noort (Downtown
Merchants), Doris Buxton,

Due to the lack of attendance no rotions could be passed but the
following recommendations were made after lenghty discussion:

On the same basis as last year with
a subsidy by the City and a Paid co-er dinator hirea by the City,
Bate: May 31, 19€0, if Wasner Shows are available at that tines
Budget will be pressnted at a later date but this should not exceed
last year's budget which was $17,790, Only about $15,000 were spent
less credit fron Wegner Shows which anounted to $3,000;

The Committee should be re-structured, certain rules end regulations
Gesided on, f.e. two delegates fron each menber orgentzation should’
attend the meetings but cast only one vote on najor notions, The
Status of interested Piivate citizens wishing to perticipate in
Hay Day preparations should be decided on,
Ts ses in the running
Tull use of all manpower available
the service clubs, ore econorial buying
leed by one per son being in charge of Ordering all
supplies and eduipment needed. Food and drink tickets at 252 each
will bs sold by cashie rs only, this Way no money has to be handled
at booths end no Valuable tine will be lost making Change, ete.
All service clubs involved in the committee will be asked to s

& ce rtezin scount of nenbders to men the concessions at different ting, ,

All in all the aim ig for equal work load and share in hicher

Letters with an invitation to attend the next meeting will be sent to
all local Grgenizations, It is hoped that 212 who would like to
becone involved will attend the meeting so they can have ao sav in

the structur e of th e¢ committee. If there is insufficient interest
the existing excecutive will r econnend the cancellation of May Day
for the coming yoar, :

Some guide lines re the sele ction of the Royal Party should be
DY epared dy a small Group of people. This was discussed at the
lest meeting in June,

it was also suczested ¢ hat the Committee shoulda put a note of thank-
you to all involved in Nay Day 1979 and the praparations of the

float for the PENS Parade in the local Papers with special mention

of the mer chants and banks who nade donations, now that the PN
Parade is over in which the Port Coquitlan float received lat prize
for conmunity floats:

,

Gecrgie K. road outthe financial statenent:

emount3 froa the different organi

Lions Club
Softball

Elxs Binga

Elxs (Dance)
Kinsicen

Coquitlam Breakers
Lesion L. Ay

Minor Nocke 7

zations:

§

She received the following

22.49
320.90
204,00
625.79

16,69
259,05
453.95

15.25

ques of $170.00 each were distributed to the following orcenisations:
Cheques of $170, €a

Lions, El ks, Xinss m, Coquitlan

Breakers,

Hockey, W.I., Girl Gutdes of Canada, RCM.

The following correspondence was

receive ds:

Legion, Lezion L.A, Minor
Aw, Gyn Clubs

1) Letter fron the Fraser Valley Regionel Library thanking the Connittes

for the donation of $200;00,

2) Thank-you note f ron princess Maureen Goldsby,

The date of next meeting will be decided after City Counc’l has given

approvel of subsidy to Hay Day.

The neeting was adjourned et 10,00 DB.