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City of © rt Coquitlam

To City Council March 10, 1994

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From: J, Maitland,
Treasurer / Dep, Administrator

Subject: Council and staff expenses
Budget and Administration Committee meeting - March 9/94

Recommendation:

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That Council pass the attached “Travel :...penses Bylaw”

Background and comments:

Recent changes to the Municipal Act (copy attached) require that expenses incurred by Council
shall be provided for by bylaw. a

The Budget snd Administration Comuitte, during its discussion briefly considered payment of a
per diem rather than receipted expenses, however the Committee is recommending that the bylaw
be approved as drafted which is simply a conversion of our existing policy into bylaw form with

only a few minor changes. The most significant minor changes are:

¢ clarification that cancellation insurance will be paid on air fare, this is necessary as we are
booking travel arrangements well in advance to take advantage of the best possible fare rate

clarification that meal costs for guests are acceptable (subject to the limitation that the guest
can not be a spouse), this is to authorize that occassionally staff or Council may incur some
costs int meeting ori City business which involve meal expenses of a business associate.