THB CORPORATION OF THE CITY OF PORT COQUITLAM
ENVIRO

NAL PROTBCITON COMMI'ITEE
Wednesday, August 10, 1994

Councillors'ounge

2580 Shaughnessy Street, Port Coquitlam, BC
5:00 p.m.

PBRSONNE1,„3N ATTENDANCE:

CONFIRlVMTION OF MINUTES OF PREVIOUS MEETING

Held July 27/94

DIRT POLICE
(Video)

KGR4J:

FORESTRY PRACTICES IN CANADA
{For Information)

jiM/

ITEM III:

CHEVRON CANADA LIMITED - AIR
{For Information)

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QU~ MANAGEMENT PLAN

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NAVIGATING TIME: THE MAYOR'S INSTITUTE FOR COMMUNITY
DEvBLOPMENT

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ITEM VI:

ENVIRONMENTAL NEWSLETTER

ITEM Vii:

ADOPT-A-BLOCK PROGRAI»I

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ITEM VIII:

THE PACKAGING WASTED REDUCTION GUID

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THE CORP%RATION OF THB CXTY OP PORT CGQUHLAM
ENVIRONMENTAL

PR~ON COMMJlTBB

MINUTES
A meeting of the Environmental Protection Conunittee was held at City Hall, 2580 Shaughnessy
Street, Port Coquitlam, on Wednesday, Augustlo, 1994 at 5:00 p.m. in the Councillors'ounge.

ht attendance were:
Councillor M. Gates, Chairperson
Councillor R. Talbot, Co-Cltairman
J.E. Yip, P. Eng., Deputy City Engineer
F. Cheung, Project Engineer
C. Deahn, Engineering Secretary
The minutes for the July 27, 1994 Committee meeting were considered, read and adopted.

Camnd

1TRhl I-

"DHIT PQLICE" VIDEO

The Committee viewed the above video regarding contaminated soil legislation. Committee
suggested that the UECM be made aware of the video and possibly show it at the upcoming
convention and then forward a resolutiott.

~

FORESTRY PRACHCB5 IN CANADA

For information only.

fHSC mt

CHEVRON CANADA LTD. - AIR QUALFfY

The Committee received this information.

BKM IV;

NAVIGATING TINt MAYOR'S INSTITUTE
FOR COMMUNITY DEVELOPME — T

Deputy Engineer to find out from the Mayor whether he wants a Co
not.

ITEM V:

FbP,'IRONMENTAL NEWSLETTER

Committee reviewed the draf't layout for the Environmental Newsletter

Cont'd .../2

1

-2-

Envimnmental Pmtection Comnnnee Meeting of Augustlo, 1994 Cont'd ..

ITEM VI:

AQQETQ~LOCK PROGRAM

Committ,.e received for information.

ITEM VIIi

PACKAGING WASTED REDUCI'lO~NE

Committee suggested that a Council policy be adopted regarding any purchases in bulk to have
the supplier either pick up and reuse packaging or deliver with no packaging at a reduced rate.

ITEM VIII: OTHER BUSINESS
a)

Prasei River Estutttv Mauaantnent Proaram

Committee received this item for information.
b)

Ejzazjiew Hosoital Grounds
Committee received this item for information.

c)

Prtgmsal for Recvcling. Garbaae and Comuostina Audit

Committee asked that the Deputy Engineer meet with Mr. Bader after checking
with other municipalities then get back to Committee.

There being no further business the meeting adjourned at 6:40 p.m.

SKIED
~,4'utPC7ty

Councitlor M. Gates
Coinmittee Chairman

Eiigineer

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NOTE

Minutes not read and adopted by the Committee until certified correct by the
Chairman's signature.

CC:

Mayor and Councillors
City Administrator
City Engineer
Project Engineer
Project Technician

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MAYOR'S OFFICE
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NEW WESTMINSTER, S. C.

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July 13, 1994
Mayor Len Traboulay and Members of Council

City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, B.C.

V3C 2AB

Dear Mayor Traboulay and Members of Council:
Enclosed is a video copy, of a'W55 program on the
contaminated soils issue called 'Dirty Dirt'!
The City of
New Westminster had originally purchased a copy to use
with City Council and staff as a discussion generator and
internal educational tool. Over the
few weeks we
have had many inquiries about thislastvideo
and its

attractiveness as an educat'onal p esenta+'o„..
B.C.T.V. has facilitated reproduction of sufficient copies
for us to send one to you. We really appreciate their
assistance and hope you have an opportunity
to show it to
Council and staff in
your municipality.

Sincerely,

~

MAYOR

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Enclosure

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THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO:

Environmental Protection Committee

DATE: July 2S, 1994

FROM:

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No: EPC

.'DEJECT: DIRT POLICE

RFCOMMKNDATION:
That Committee receive this memorandum for information only.

1.

BACKGROIJND dk
CONl5EIIILi'nclosed

is a video copy of a "WS" program on the contaminated soils issue called 'Dirt Police'. This item was
discussed at the February 9, 1994 EPC meeting and a transcript of the video was distributed to Committee

members at that time.

The video was provided by Mayor Betty Toporowski of New VVestminister
Francis K.K. Cheung, P. E
Project Engineer
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TFX CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO

Environmental Protection Committee

DATE: July 27, 1994

FROM:

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No: EPC

SUBJECT: CHEVRON CANADA LIMITED - AIR QUALITY MANAGEMXNT PLAN

RKCOMMFNDATIONt
That Committee receive this memorandum for information only.

IACKGROUND 8r. CAMMI~
Attached are two reports from Chevron Canada Limited (CCL) and Canadian Petroleum Products Institute
(CPPI) commenting on the GVRD Air Quality Management Plan (AQMP).

The reports present a theme that the AQMP requirements are two severe and economically unfeasible. The
reports stated that the AQMP requirements should be more moderate and a more reasonable compliance target

Francis K.K. Cheung, P. En
Project Engineer
PKKC/
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Chevron

Chevron Canada limited

1500-1050 West Pender Street, Vancouver, B.C V6E 3T4
Refinery: 355 North Wjlljngdon Ave., Burnahy, BC V5C 1X4

Phone (604) 668-5300
Phone (604) 293-4AO

June 30, 1994

OW. Reed
Vice preeidan S Seiinery Manager

GVRD Air Quality Management
Plan - Februarv. 1994

Councdlor Do9trd3rummond
Quality Committee
43
B

y Avenue

VSH 4G8

Dear Councillor Drummond,
Thank you for the opportunity to comment on the subrject plan as part of the GVRD
public
consultation process. Chevron operates an oil refinery in Bumaby plus over 100 service
stations,
marines and cardlocks and some bulk plants within the GVRD. We are a major
business
stakeholder in this consultation process.
Chevron has participated fully in the GVRD Air Quality Advisory Committee, as
the CPPI
member, and in various Canadian Petroleum Products Institute submissions
regarding the plan.
Our primary concerns and recommendations for plan improvement are noted in the attached
June
8, 1994 CPPI presentation to the GVRD Air Quality Committee. We also fully
support the CPFI
presentation on the costs and benefits of alternatives to the Stage II Vapour Recovery to be
made
at the July 13 meeting of the Air Quality Committee.
Chevron recognizes the need to implement an air quality management plan and is iwilling
to work
with the GVRD staff to insum that the resulting plan is prevention based to address
future
regional growth as well as realistic, prioritized, cost effective, affordable and equitable.

Specific Chevron concerns regarding several "severe" emission reduction measures relative to
the
GVRD "moderate" ozone non-attainment are attached for your information.

Please contact Bob Gray at 257-4916 if you or other members of the GVRD Air
Quality
Committee require further explanation of our submission.
Yours ve

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P.A. Woertz
M.H. Burnside
J.M. Brown

R.F. Williamson
R.E. Gray
D.R. Kestell

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Air Quality Committee
Mr. M. Mennell - GVRD

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GVRD AIR QUALITY MANAGEMENT PLAN
CHEVRON CONCERNS - PROPOSED EM1SSION

CONTROL MEASURES

POINT SOURCES
P-REF-1 Fuuitive VOC - Eauiument Leaks
We strongly recommend against implementation of

the CCME Code of Practice for the
Measurement and Control of Fugitive VOC Emissions
from Equipment Leaks. Leak
detection and repair programs as proposed in the CCME
code are very expensive and the
VOC reductions claimed are speculative at best.
Experience at other Chevron Refineries
indicates that some of the leak estimating factors are
in error by up to 80 percent.
As an alternative we propose continuation of the focused
program which has been under
way since 1988. Mechanical seals have replaced packed
joints on mtating equipment and
several equipment upgrades have occurred during
major
currendy converting control va! ves to a low emission trim for plants additions. We are
light ends services (propane
and butanes). We would be pleased to discuss this
program with GVRD staff.
P-REF-2 & 3 Tank Emission Controls

Floating and lixed roof tank emission reductions are
ongoing. This work is best done as
part of scheduled tank maintenance procedures. The
implementation schedule should be
driven by maintenance requirements. We are unable
to coinment on the CCME code of
practice as we have not seen it.
P-REF-4 Vanour Recoverv~gstems - Tank Truck

Loading

Our vapour recovery system has been in operation since

early 1991.

P-REF-5 Process Heaters and Boilers
With completion of our new Sulphur Recovery Plant
during April 1994 our mfinery has
achieved virtually complete desulphurization of the
process gas burned on site. No
further reductions are realistic or practical. We are
employing the most advanced and
reliable technology available. We recommend that the
SOx portion of this measure be
deleted fmm the plan.

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Future retrofits of the remaining process heaters and boilers
must be based on simggts 1 0 %4
criteria and not be subject to arbitrary time schedules
particularly in view of
ozone non-attaininent region.

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Practical NOx reduction measures are limited to utilizing
low NOx burners in heaters and
boilers. During the past ten years, the best commercially
available low NOx burners have
been installed in the six new process heaters and boilers
built on our site. The timing of
these installations has been based on overall refinery
process needs and maintenance
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premature retrofits should not be mandated.

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P-REF-6 FCCU's and Waste Heat Boilers
The FCC Unit at our refinery was completely rebuilt in 1984 using Universal Oil
Products
high efficiency regeneration technology. This technology utilizes three stages of cyclone
separation to recover particulates in a very reliable and dependable manner. The cyclones
have demonstrated reliability far in excess of the electrostatic precipitators we operated
for 30 years previously. We recommend that consideration of the electrostatic precipitator
use be deleted from the plan.
The combustion technology utilized by UOP includes two stage combustion which has
yielded an 80% reduction in NOx emissions when compared to our original FCC Unit.
Further reductions via selective catalytic or non-catalytic means are not warranted and
have been well documented.
SOx emissions are currently controlled to permit limits via use of a sulphur sorbing
catalyst. Since regional SOx ambient levels are well within acceptable standards and
undetectable at the North Bumaby monitoring stations further reduction of SOx emissions
from our FCC Unit is not necessary to improve air quality.

P-REF-7 Fuzitive Emissions from Waste Water Treatment Ouerations
We recommend that due to safety hazards, waste water treatment facilities fugitive
emission controls be deleted from the plan in favour of improved efforts at oil source
control.

—l I

We strongly object to inclusion of any emission control measures on waste water
treatment facilities for reasons of safety and practical common sense. To our knowledge
no local industry sources have been consulted in regard to this proposed emission
reduction measure.

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A-FMK-l Staze 1 Vauour Recoverv

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Service Stations
Bulk Plants
Cardlocks

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Installation is complete per the GVRD By Law. We have agreed to extend eastward to
Hope, B.C.

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A-FMK-2 dt 4 - Staze H Vanour Recoverv

Service Stations
Bulk Users

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We do~t support use of Stage II Vapour
Recovery at service stations. On board
canisters will be available on 1998 model year cars
and are more
more e ective in capturing
refuelling emissious at lower cost. A CPPI report on
the subject has been made available
to the GVRD staff. We note that Stage Il is not
required in United States moderate nonattainment areas.
effect're

A-FMK-5 - Tank Truck Loading Vanour Recovery

This measure is complete at major distribution terminals.
included due to low volumes involved.
A-FMK-6 dt 7

Bulk plant loading is not

Comments are same as for P-REF-2 dt 3.

M-LDV-7 - Alternative and Reformulated Fuels

We note that the southern part of our air shed is under
United States jurisdiction.
Reformulated fuels are not mandated and are not necessary in
moderate non-attainment
areas. Given the mobility of GVRD gasoline purchasers,
the same fuel quality standards
must be maintained throughout the region.

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TABLE ES-I
CLASSIFICATION OF CITIES BY UNITED STATES CRITERIA
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L.S. CLASSIFICATIONS
P&110
Sulphur Dioxide
Carbon Monoxide! Nitrogen Oxide
(
Anainmcnt
Anainmem
Auainmcat
!Auainment

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Calgary
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Edmonton

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Atlainnlcnt
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Auainment

Auainmem

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Attainment

~Auainmcnt

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Attsi amen l

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THE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO:

Environmental Protection Committee

DATE: July 28, 1994

FROM;

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No: EPC

SUBJECT: NAVIGATING TIME: THE MAYOR'S INSTITUTE FOR COMMUNITY DEVELOPMENT

RECOMMENDATION:
1.

That Committee refer the invitation, from the West Coast Community Leadership Trainiog Society, to
Mayor L. Traboulay to attend the fourth annual "Navigating Time: The Mayor's Institute for Community
Development" workshop to be held on September 13-16, 1994.

BACKGROUNI) 8r. COMMENTS;

The "Navigating Time: The Mayor's Institute for Community Development" is a workshop v:hich brings
colleagues and selected professionals together to "Navigate Time" by inventing personal strategies that will
assist their communities to chart a successful course to the future.

Francis K.K. Cheung, P. En
Project Engineer
FKKC/
attachment

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AUG 1 01%4

The City of Port Coquitlam
MEMORANDUM
TO:

J.E. Yip

Environmental Protection Committee

FROM:

DATE: July 25, 1994

M. Schmor

Administration Dept.
SUBJECT:

"Navigating Time: The Mayors'nst. for Community Development"

Mayor Traboulay is referring the attached info to your committee.

FROf": RENNBLADiEUTHERLAND

PHONE

NO.: 684 246 1328

sNevigsting Time. The Meyers'nstitute for Community Devetopment"

Nkytlittg'NSTITUTE — NJLVXCiSTXNC TINE

Time of rapid economic, social and environmental change demand
exceptional efforts on the pert of community leaders. Nsyors face
an endless series of constituencies, each ol'hich has problems the

leader is expected to solve. Tha drain on personal energies is
continuous and the oppcrtunitiee for serious recharge axe few. The
Neyors'nstitute for Community Development brings colleagues and
selected professionals together to "Navigate Tlae" by inventing the
personal strategies that will assist their commttnitias to chart a
successful course to the future.
The Institute brings togethex 9-12 meyers with a group of selected

technical and professional experts drawn from provincial, national
and international sources. The mayors lnvl ted represents a cross
section of communities in British Columbia. The Institute staff
interviews the mayors to determine the important development issues
which they would prefer to discuss. The technical experts are then
carefully selected to rdpresent fields of experience most.
appropriate to the issues of concern and are thoxoughly bxiefed.
The group meets in a private setting for three evenings and two
days, uninterrupted by day to day pressures and unaccompanied by
municipal staff. The sessions are tptletiy facilitated to provide
enabling structure and excellent service. The Institute is a
superior opportunity fox constructive exchange among all

participants

Institute concept and program is based upon ths
for Civic pesign which has been
in the United
States since ISSS. In Canada the program isoperating
in its fourth year and.

Meyers'nstitute

The

developed by the Mast Coast Cosmunlty Leadership Training
Sxxciaty.
warn

Since its start the Xnstituts has been funded through grants from
B.C. Ninistry of Small Business, Tourism and Culture; ths Samuel
and Saf dye Bronf man Faml ly Foundation, and through tha Senex'ous
support f ros BC Sas Irtc. and B.C. Sydro. Our organisation is
continuing to seek support from the corporate sector to cover
travel and accommodation cost of'syors and visiting professionals.
Sech participating mayor is also asked for a 0500 contribution,
this fse covers
meals and transportation cost.
Tlxm balanced portfolio of funding support is intended to provide a
moxlel of indapendm:.ce and continuity for the Xnstitute. It allows
the Institute to pay the direct cost of sech mayor end professional
atxd provide for the cost of research, organisation snd staff

ac~tion,

stxpgtox't.

3UL

14 '94 89: 39

684 246 1328

PAGE. 83

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AUG 1 0 1994

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Henry
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Unive

rogram,

IFirme ~

PARTICIPANTS - Second Mayors'Institute, September 1992.

Sill

ftfa roar

Mary Ashl ay

Bob Trail
Irred Demmon
Yasushi Sugirnoto
Jim OgBvic

Ihi,iieet
li oint 4 I

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Campbell Ittver
Dawson Creek
Golden
Grand Forks
Ifimberiey

Clara Norgaard
Al liuddels leu
Darlene Cornel

Jeanettc Towns

Rrronacr Proetr

Dick Butler, Manager — B.C. Nfintsby vf Econondc Development
Joanne Ang, Rcsearch Aeecrialc Hemtlend Centre for Leadership Developm
Jim Cameron, Regional Manager — B.C. Minlshy ol Economic Development
Maurice Favell, Senior Vice-President — BC GAS Inc.
Vancouver, BC
Bula Hess, Consultsnl - Coaununlty Foundations
SechattI BC
Kevin Case, Senior VW. arul Gduf. — Burson-Marsteifar
Vancouver, BC
Michael IGnsley, Director — E«onouuc Renewal program, Rocky lvlountain Institute Snowmass, CO
Daniel Ifemmts, lvlayor — Finandal and Environmental Conflicts
Missoula, MT
Danie O'Gorman, Deputy Commissioner — C.Odt,g.
Victoria, BC
Dave Tomson, Community Relations Coordinator — B.C. Hydro
Nanaimo, BC
Richard Wozney, Lawyer and lvlayor — Alumni S eptember 91 Ins ti tute
iGtimatI BC
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FROM:

PHONE NO.:

REI trBLRD/SUT)ERLAND

684

PNAtrtchrtNc TtMBi Ttts MA)tons'NsTITUtz ro

PARTICIPANTS - T)rirrt Mayors'nstitute, 1993.
Mr ross
Dick Mulholland
Tony Thompson
Alice Maitl and
Joe Chute
Rosemarie Johnson

Fernie
Fraser Lake
Village of Hexelton
Lytton

Nekusp

Tommy Shiel
Gittien Trum

JoeJudge
Bob Bose

Resource Pronre

Geoffrey Battersby — Mayor, Ciity of Revelstoke
Dick Butler, Sr. Advisor, Sustain«bility Irutlatives — B.C. Economic
Jim Carter, Assoc. Professor Dept. of Pol'iti eel Science — Ssin
John Dyble, Regional Director — B.C. Economic DevelopmentHousto
Robert Gale — International lnsb'tute for Buskin«Me Development
John Kerr, Chairman and C.B.O. — e igniim Ltd.
Jim Ogilvie, Mayor — Alumni September - 92 Institute
Teny Parsons, Community Relations Coordinator — B.C. Hydro
Cindy pearcc, BC Forestry Continuirtg Studies Network — UBC
Facu
Janies RandalL Vlcc-President Coastal Operagons — BC GAS hic.
Susan Witt, Executive'Director — E+. Schumacher Society

FOCUS SESSION ON ECONOtrIIC RENEWAL -

Fetrruary

Paanclnallnrc Resource Proper srio Mal!oar

Richard Allen, Chief Economist — B.C. Central
Wt)liam tBI)B Duncan, Pcesident and C.E.O — Credit Uuiun
Oil Co. Ltd.
Richard iDlck) Gathercoie, Chair and C.B.O. — Mohawk
B.C. Energy Council
John t)aka) Reer, Chairman and C.E.O. — I.lgnuui l.td.
Jack Leer President — Presld ant *simi
Enterprises inc.
W. Randall Powell, Executive Vice-President
Operations — BC GAS l
Cath
therina Pantvr, Director, Community Economic
Develo ment B.C.. Miinisuyuy o f E conom I c D evelopmenL
Small Business and Trade

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Mary Ashley
Walter Cobb
Der)one Cornell
Fnsd Demmon
Shirley Henry
I,ela levine
Joy Leach

g[llstsl
IPII iri r ma
Pslvi 14 .i

Campbell River
Witt tame Lake
Stewart
Golden
Femberton
Crea ton
Nanaimo

Joe Lupushinsky
Audrey Moore
Clara Norgaaed
Jim OSBriv
Yashusht Sugimoto
Jeaiietts Townsend
Richard Woanay

I~ erin

City of Lang!ay
Cas liege r

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Foundation. we are eleo seeking additional support f rom the

corporate sector,
We ars eeking each of the participating eeyore for a 8500.00
(this portion
contribution toprards the cost of ths Institute
ths actual cost). The Institute
represents a very snail anount of and
seals
fee covers travel, accoaeodation
We hope you will be abls to attend the Septeabsr Institute, I would
as soon as possible and set up a
like to confirm your attendance
is done over the phono and
interview
Ths
fntexview.
tine for an
takes approrinatcly 20 to 30 iainutee.
should have any questions or require further inforaation,
If you don't
hesitate to give ne a call at phone 246-1321 or fax aa
please
at 246-l320 (crofton a I accept collect cells)I look forward to talking to you soon.

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TlqE CORPORATION OF THE
CITY OF PORT COQUITLAM

MEMORANDUM
TO:

Environmental Protectiot Committee

DATE; A

FROM;

Francis K.K. Cheung, P. Eng.
Project Engineer

FILE No:

SUBJECT: ADOPT-A-BLOCK PROGRAM

RKCOMMKNDATIONI
1.

That Committee receive this memorandum for information only.

BACKGROUND dk COMMFNTSI
Adopt-A-Block is a volunteer based anti-litter program which encourages communiiy grou
schools, church groups and individuals to "adopt" an area. The history, ntission statement an
information of the Adopt-A-Block program are enclosed. 'The Adopt-A-Block program req
coordinator to coordinate the program (job description is enclosed). The annual Adopt-A-B
was $ 55,200 of which $ 25,000 was contributed by thc District of Maple Ridge. The remain
obtained from Provincial government, sponsorships and Adopt-A-Block sales. The estimated
Block budget between 1994 snd 1997 are enclosed.

Francis K
Project En
FKKCI
attachment

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AI3OPT-A-BLOCK
F HISTORY
-A-BLOCK IS A VOLUNTEER BASED NON-PROFIT ANTI-LITTER ORGANIZATION
THE AUSPICES OF THE MAPLE RIDGE CHAMBER OF COMMERCE. THE
CT STARTED OUT IN THE SPRING OF 1991, UNDER THE LEADERSHIP OF OUR
DENTIST, DR. JIM FINDLAY. SINCE THEN THE PROJECT HAS GROWN, AND
AS A TldjiELVE MEMBER COMMITTEE, ONE CO-ORDINATOR, AND OVER TWO
ED VOLUNTEERS AND BUSINESS SUPPORTERS.

ISSION OF AI3OPT-A-BLOCK:
J CTIVE OF AAB IS TO DEVELOP AN EFFECTIVE YEAR-ROUND ANTI-LITTER
RAM BY IidIFORMIidIG, EDUCATING AND PLACING THE RESPONSIBILITY FOR
CLEANUP ON OUR INDIVIDUAL RESIDENTS. WE BELIEVE THAT IT IS
LE TO ASSIST PEOPLE IN CHANGING THEIR POINT OF VIEW ABOUT LITTER;
HEY DEAL WITH IT AND HOW THEY CONDITION THEIR CHILDRENS ATTITUDES
DS LITTER. OUR GOAL IS TO HAVE ALL STREETS IN MAPLE RIDGE ADOPTED
ACT AS AN EXAMPLE TO OTHER COMMUNITIES ACROSS CANADA.

NTEERS:
LUNTEERS TAKE THE RESPONSIBILITY FOR LITTER CLEANUP IN THEIR
TED" AREA. FOR SOME VOLUNTEERS THIS WILL INCLUDE MORE THAN ONE
7 AND MAY INCLUDE PARKS; RAVINFS, HOUSING PROJECTS, ILLEGAL DUMP
ND OTHER SPECIAL CLEANUP PROJECTS.

SORS/CORPORATE SPOIjjISORS:
A NON-PROFIT ORGANIZATION WITH NO MEANS OF FUNDS TO PAY

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ES INCURRED WITH THE PROJECT, WE RELY SOLEY ON SPONSORSHIPS
HE MAPLE RIDGE BUSINESS COMMUNITY. FROM TIME TO TIME WE ALSO DO
RAISING EVENTS TO HELP PAY FOR ADVERTISING, OFFICE SUPPLIES,
CLEANUP EXPENSES, NEWSLETTERS, PROMOTIONAL AWARDS, POSTAGE,
EDUCATIONAL INFORMATION, ETC.

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ADOPT-A-BLOCK
ILLEGAL DUMPING:
WITH AN INCREASE IN TIPPING FEES AND RESTRICTIONS ON GOODS ACCEPTED BY
WASTE TRANSFER STATIONS, ILLEGAL DUMPING HAS BECOME A LARGE PROBLEM
IN THE COMMUNITY. BUSINESSES TELL HORROR STORIES ABOUT GARBAGE BEING
DUI4PED ONTO THEIR PROPERTIES OR AROUND THEIR DUMPSTERS. BECAUSE OF
THE AMOUNT OF DUMPING AROUND MAPLE RIDGE DISTRICT, ADOPT-A-BLOCK HAS
ASKED FOR A FINES SYSTEM TO BE lllllPLEMENTED THROUGH NIUNICIPAL COUNCIL
OF $ 100.00 TO ANYONE CAUGHT DUMPING REFUSE ILLEGALLY. ADOPT-A-BLOCK
HAS ALSO IMPLEMENTED ANOTHER PROGRAM CALLED " THE WHISTLE BLOWING
HOTLINE " (463-3366) FOR CONCERNED CITIZENS OF MAPLE RIDGE DISTRICT TO
REPORT ILLEGAL DUMPINGS OR ILLEGAL DUMPERS. ILLEGAL DUMPING IS AN
OFFENCE AND VIOLATERS WILL BE CHARGED.

¹

TO JOIN ADOPT-A-BLOCK YOU MUST FILL OUT A REGISTRATION FORM AND LET
THE ADOPT-A-BLOCK CO-ORDINATOR KNOW OF THE AREA YOU WISH TO ADOPT.
THERE ARE NO AGE REQUIREMENTS EXCEPT PERSONS UNDER SIXTEEN MUST
HAVE A GUARDIANS SIGNATURE. YOU CAN JOIN AS AN INDIVIDUAL, A FAMILY,
COMMUNITY GROUP, SCHOOL, BUSINESS, CORPORATE OR AS ONE OF OUR
LOCAL SPONSORS.

WHAT ARE THE REWARDS OF ADOPT-A-BLOCK'

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IT'S A GREAT FEELING WHEN YOU SEE THAT YOU CAN MAKE A DIFFERENCE.
TOGETHER WITH FAMILY AND FRIENDS, YOU CAN TAKE PRIDE IN HELPING THE
ENVIRONMENT AND KEEPING THE COMMUNITY BEAUTIFUL. EACH PARTICIPANT
RECEIVES A SPECIAL DECAL TO DESIGNATE THEIR ADOPTED AREA, A MONTHLY
NEWSLETTER ABOUT THE LATEST ADOPT-A-BLOCK NEWS AND AN OPPORTUNITY
TO BE FEATURED IN THE ADOPT-A-BLOCK NEWSLETTER, AN ADOPT-A-BLOCK LOGO
BUTTON, A SUPPLY OF GARBAGE BAGS, THE USE OF OUR GARBAGE BIN LOCATED
AT THE CHAMBER OF COMMERCE (FOR PICKED UP LITTER) BY MEMBERS, AND ALL
THE SUPPORT YOU NEED WILL BE PROVIDED BY YOUR ADOPT-A-BLOCK
CO-ORDINATOR AND VOLUNTEERS OF ADOPT-A-BLOCK.

ADOPTA-BLOCK IS LOCATED AT THE MAPLE RIDGE CHAMBER OF COMMERCE
22238 LOUGHEED HWY. MAPLE RIDGE, BC V2X 1T2 PH: 463-3366 FAX; 463-3201
REMEMBER ....... EVERY LITTER BIT COUNTS I!
PLEASE BE APART OF OUR SOLUTION, AND NOT THE PROBLEM I!
PLEASE USE YOUR THREE R'S WISELY......REDUCE, REUSE OR RECYCLE I!
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the zde
have adopted our bras.n chzld zdea, and nowVancouver
of
city
the
now
and
Mission
in
addressed
by adopting
The City of Vancouver would benef it tremendously
support
of
lot
a
have
would
and
Adopt-A-Block
of
the idea
this
market
To
from, Maple Ridge and Abbotsford/Matsqui.
" stroll with a goal" . On your leisure
concept, our motto is
walk why not carry a plastic bag and help your environment
to be litter-free.

for
Maple Ridge Adopt-A-Block has the logo rights
the one time purchase
Block, we are offering all communities
our kit to help you get started.
of $ 158 88 dollars to buy helpful
information, registered
find
In our kit you will
Fee for Service
to approach City Hall foryour
logo, decals, how
money and
— A-Block
worth
well
is
kit
Contract. Adopt
time.
will save you much
organization.
Maple Ridge Adopt-A-Block is a non-profit
the auspice of
under
program
funded
which is a municipality
Municipality pays wages
Maple Ridge Chamber of Commerce. TheCo-odinator
then looks
The
for one full time Co-odinator.
program to pay for
Adopt-A-

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the
for funding from sponsors to support
Costs, Information
Operational
Advertising,
expenses such as
Materials, Decals, Dumping Fees, Clean-up Equipment,

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ial Projects such as Environmental
lock has a Twelve Member Steering
s on a monthly basis for direction and
s are-

upport Volunteers on an ongoing, basis
in Corporate Sponsors and Government
nt to carry the project yearly.
awareness to our cause through the
king Maple Ridge a not,iceable cleaner

ublic to a trong ant.i-litter stance
Block to be such a successful antithat it will be adopted province-wide
ifference environmentally.
Block run as a successful non-profit

ock thanks the City of Vancouver for
our program and we wish you every
opt-A-Block started. For further
to contact Maple Ridge Adopt-A-Block
ax 463-3281, or drop by at 22238
dge„ BC.
„

STROLL WITH

A

GOAL"

Please let me know what 'the outcome is, and if
there is anything more I can do for you. I hope some
of this information will be helpful and your outcome will be
as successful as ours.
Sincerely Yours,
Goodluck.

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JOB DESCRIPTION

COORDINATOR

day week.

but in spring a summer
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volunteer blitzes-- that
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ve signed agreement, they
utton„ are put on the
monthly newsletter, and
praise them and see how
oves be given when needed.
of volunteer recognition
oupyfamilylorganization,
ap r . Take turns using
eives SO% off rates.
e Nelson, The News.

our coded and mu t be

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month, year-round
thin walking distance
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of downtown core. Drop off Mayor and Councillor "s
envelopes off at Municipal Hall The rest are mailed.
Make sure stamp count is written on list for 'Helen.
Coordinator publishes Newsletter on Pagemaker, t.hen
xeroxes 190 copies once AAB and Chamber logos have been
added. See Newsletter file for logos and back issues.
In Pagemaker „see A*BNEWS3.
QUARTERLY REPORT

Finance Director Richard Wells expects a detailed
a quarterly basis. See past, reports in
report on Rsro
&r
Qy gp:rs q.

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LITTER TREE

Every November the coordinator errects and decorates a
litter tree in Maple Ridge Square, then dismantel it

after Christmas.
Duame1s house .

The tree

is now in storage at Yves

ENVIRO — FAIR

Sponsored by Van City, this is a challenge to four
students from each school in district. 42 to design
a project pertaining to the preservation of our
environment. It. will be an annu" 1 event. Contact
schools to set date, draft, ads for newspaper, contact.
media for P.R coverage. Make reservation for table
space with Nail Administrator Order ribbons and
arrange for cash prizes for winners. Invite five judges
for prearranged time, have media present for awards.
.

Se desk computer listings under "Fair" and "Project" .
EDUCATION

Make appointments through School Principals to make
*AS presentation to students. AAB believes change of

habits will happen if the young are taught/educated to
respect and care for the environment. We are therefore
aiming particularly at the primary levels.
But all schools and age levels are being approached to
join AAB. Coordinator to make appointment with individual teachers, and present a 30 minute up beat,
interesting/fun presentation to students.
Ceed Centre is locating an Environment video which they
say wil) be educational and interesting to show students
They will loan it to us, gratis.
—

THE CHALLENGE

Each .year AAB pits groups of business people against
each other and the one who gathers the most litter /
junk/garbage in the Lime allott'ed wins the challenge

and the engraved plaque. Plaque is under desk; take
to Toru at Naples Trophies for engraving.
This should get mega media coverage. Have judges on hand,
( usually Chamber Directors . )
AWARDS

Solicit nominations every November/December for Corporate
Environmental Awareness Awards, bring nominations before
Committee for vote. Decision to be kept secret until the
Chamber 's Installation and Awards Ceremonies held in late
January Have Perpetual trophy and Keeper 's trophy
engraved, find a suitable gift ( framed picture) and make
sure all are at Ceremonies for presentation. Have blurb
written out on recipients for presenter to read out to

audience .

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members include - C hair, Jim Findlay; .Joe Smesovsky;Diane
Lois Lee; Mike Dav ies; Kelli Speirs/vicki BenzenI
Eat.on; Helen Secco Darryl Schick.

Friday before
coordinator ta xes agenda to a.ll onarrangements
for
make
meeting, contacts McDonald's to
later,
and
meeting,
of
minutes
lunch goodies, t a k es
faxes typed minute s to commit.tee member

The

MONTHLY REPORT

Coordinator types brief summary/updat ofit AAB's
to
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progress over the last month, and
Meeting.
Board
Tuesday
the
Helen the Thursday before

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keeping AAB in
is responsible itfora high
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's
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The Coordinator

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closely with media- try to think
that will lend itself to coverage.

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PARADES

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in parades
Coordinator organizes volunteer group to . walk
possible,
if
Parade
Claus
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Santa
(Miountain Festival

as they go.
in co tume. Have everyone pick upandlitter
styrofoam
(Onlookers leave their candy wrappers for vehicle to cups
carry
on the curbs and sidewalks. ) Arrange
prepared-—
be
c4itter
Litt.er
)
(McDo'nald's
garbage bins
disposal of garbage.
bring lots of bags. A'irange forgoodies
to be served to
Make arrangements for luncheon
be cold and most—
will
(they
parade.
volunteers, following
likely wet. ) Make up placards bearing sponsor 's name and
have them mounted on vehicle or carried during parade.

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Tipping Fees *"**
Garbage Bin Locks
and keys

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1,900

Newspaper "***

Advertising
Information Kiosks ****
Home-A-P~

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Maple Ridge/starting 1994
Video/Entrant Fees ****

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1,591

1;639

1,000

1,030

1,060

1,091

1,123

1,000

1,030

1,060

1,091

1,545

1,591

1,639

1,686

2, 500

2,575

2, 652

2,731

?,013

500

530

545

561

2,000

515
2, 060

2, 000.

2,060

2, 121
2, 121

2,184
2,184

530
530

545

1,060
4,370

1, 091
4,501

2, 249
2, 249
561
561
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Sponsorship Recognition *
Garbage Bags *me*

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500

Gas/Coordinator(s) +
Clean-up Costs ****
Promotional Materials +

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515

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4,000

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Environment Fairs
Volunteer **""
Recogn i ion

2,016

1,686

Home Show outside **a*

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1,958

56,797

59, 562

66,652

69,399

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FILE No: EPC

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Introduce a ciear and concise Packaging Waste Reduction Objective.
Raising key questions to suppliers to obtain basic information to the suppliers'verall profile,
reinforce the interests of the organization in packaging waste reduction, and offer an opportunity
to begin engaging suppliers in the packaging waste reduction process.
Carry out pre-bid discussion or exchange with potential bidders oF the organization's Packaging
Objective.
Implement a tender disclaimer on packaging that reducing packaging waste will be a factor in
the awarding of a contract along with price, time, performance, product(s) quality and other
critical factors.
Set up statements oF packaging categories.
Set up packaging description/product(s) sample clause to gather information on the
environmental profile of the packaging, and the package waste reduction potential it carries.
Set up model clauses by packaging category whicii would be used for the products being quoted.
Gaining an understanding of the Canadian Code of Preferred Packaging Practices.
Set up elements of the evaluation process to be utilized to assess the quality of one bid versus
another with respect to packaging waste reduction.
Set up award and rejection letters which reinforce the notion that bidders who made a more
significant commitment to reducing packaging waste may have benefited more.
Set up quality control statement and charges to monitor general quality control and penalty
provisions.
Set up questionnaires to suppliers and users on packaging to solicit the input of suppliers
through the course, and the end, of a contract.

That Committee refer the packaging waste reduction practices to the Purchasing Department for
consideration.

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EACKGROIJND dk RFCOMMFNDATIONr
I

The Packaging Waste Reduction Guide (PWRG) is a tool to assist municipalities and other organizations in
implementing a series of progressively more comprehensive practices directed at minimizing packaging waste.
This is done by working with suppliers to reduce packaging waste, and divert it towm ds reuse and recycling
facilities.

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Packaging Waste Reduction Objective

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contributions to landfill sites while still mainackaqing should be reduced to minimize solid waste,
and complying with all legal and regulatotaining the';in'fe'grity of the product, assuring «onsumer safety
will, be Placed on reducing Packaging
requije'iriiehts.i In attaining this objective, gieaterr,eijIPhasis
of:.packaging. It is noted that the
st ';c$ '''Ppcb ct'ons which involve the,reuse;:andirecycling
of this objective.
canadia&kcode,',of preferred packaging practices wi~llzfuirreIthe'achievement
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~rkina w&th gunnliers
Practice ik Pre-Bid Talking Points
bidders on a tender that they should
Any pre-bid discussion or exchange should bring to the attention of potential
are
proposed:
Pre-Bid
Points
following
note the organization's Packaging 0/&/cari ves. The

.'Pre-Bid Points
l.

Cover all substantive and procedural elements of the tender first

2.

the followmg points
When identifying the c&(lena on wh&ch a contract v III be a&varded, include
. with respect ta packagmg waste.

address how they will conform
Bidders should be aware that their bid will be improved if they
category and specific
packaging
statements
by
the organization'4 Packaging Objective,
clauses (If any) on packaging waste in the tender.

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h'Oud consideration will be given to those bldddrs that respond to reflect the

buyer's interest in

.': reducing packaging waste in their bid.

of the evaluation of the bid
A bidder'S re&panSe On Packaging provisions is only one aspect
et.. These other
along with factors such as price, time, performance, product(s) quality,
factors will be given their due priority

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Practice rh Tender Disclaimer on Packaging
1 I I I II S

information required on packaging
The purchasing manager or officer must be very clear and precise about the
the tender will affect the awarding of a
waste reduction and state, in legally defensible tenne, how this aspect of
while the responses a bidder makes with
contract and its administration. It is important to state in a tender that
be an evaluation criteria it may play a part in the award stage. The
respect to reducing packaging waste will
following Tender Disclaimer on Packaging is strongly proposed:

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The&&redu'ctl'on&of pabk'aging waste will be c ne of the criteria in the
of a contract along'with price, time,
bids! I" Packag)gg&waste reduction may be a factor in the awarding
perforniarice",'io'duct(s) quality and other critical factors.

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Puttirm tite Svstem into Place

Practice 5: Statement on Packaging Categories
It is valuable to make a statement of an organization's openness to various ways of reducing packaging waste,
The statement emphasizes an organization's interests in reducing packaging altogether or reusing packaging
material ahead of tlm suitability of packaging for recyciing. The purchasing department should give suppliers
the statements at the time the Bidder's Application Form is submitted. The following Statement on Packaging
Categories is proposed:

Statement on. packaging Categories
Our organization preters that suppliers who deliver and supply their product(s) minimize the amount
of packaging.:.It is. preferred that packaging either be reduced or reused, with recycled packaging
being the last reso'rti 'urable, long-iasting forms of reusable packaging must be used, where
appropriate.'.Where'packaging «an be recyded the associated recycling system must be at minimal or
no cost to our organizatior (
.

yvhere applicable, the packaging must utilize a high proportion of post-consumer.(i.eu recycled) prod-..
ucts. Suppliers.should, be willing toiwork with our organization to reduce packaging waste and take a
"life cycle"',or product'stewardship responsibility for the packaging materials they use for their product(s).

Cenain packaging waste reduction practices are highly desirable, including
multi-mateiirils packaging should allow for ease of separation of various materials
nx
to facilitate'reuse and recycling;

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, products contained iri packaging should not preclude the packaging from being reused

and 'recycled,
~

'-; secondary ln'arketsrfor re'uked and

recycled packaging are desired especially when developed

:: between 'sup'pliers:and rrianufacturers;

.any technology required for the reuse and recychng of packaging should be available in
th'e local c'ommunity, and be commercially-viable;

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that the supplier make all arrangements for collection, reuse and recycling of packaging,
arid at its'cost; and

that, tb the full extent possible, packaging by reused for the same purposes.

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Practice 6: Packaging Description/Product(s) Sample Clause
There are two types of clauses on reducing packaging waste which can be inserted into a tender. The first is a
general clause which requests information about the product as it pertains to packaging waste and packaging
redesign. Tbe second involves clauses that are tailored to apply to various packaging categories. The general
packaging description clause seeks to gather information on the environmental profile of the packaging, and the
package waste reduction potential it carries. The following packaging Description/Product (s) Sample clause
should be considered:

For all products which are offered under bids responding to this tender, the following information is

required with respect to packaging accompanying the product shipped to the customer and/or delivered
to the end user.
What is the net weight (in kilograms) of packaging material per shipping unit
(i.e. carton, crate, pallet, container)?

What Is the amouht of packaging materials that are used, by percentage (i.e. plastic, wood,
paper and board, glass, metals, multi-materials)?
What is the recycled content (post consumer) of packaging materials?

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What proportion (provide description: for illustration& of packaging materials will be reused by,
and at the responsibility of, the supplier?

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Where packaging 'containeis or receptacles are reused by the supplier, sperify how many times .
" each container or receptacle will be reused, including method, cost and location?:::-x i l:..;".:,;:.—, .'-

'P;. Where packgging materials are recydable; specify what recycling system they'will 'employ

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and at whose cost?

What is the potemial to redesign the packaging system to reduce packaging w'aste,'.and to)
extent i" the bidder willing to implement these changes?

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Please provide a sample of the prorluct and all related packaging malarial.

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Practice 7: Model Clauses by Packaging Category
For each tender, clauses would be inserted according

to the expected packaging categories which would be used
proposed:

for the products being quoted. The following Itfodel Clauses
by Packaging Category are

Wood Packaging
Where woo(i packaging or wood shipping
material is used the following quesncns must
be answered by the bidder;
Will wcod packaging and shipping

matenals be reused by the supplier?

Plastic Packaging

Will the bidder make the necessary
arrangement, at their cost, to recycle
wood packaging and shipping

Where plastic packaging is used, the following

questions must be answered by the bidder:

materials?

Can the bidde utilize a superior
packaging technology or product
design to reduce the amount of plas-

Paper & Cardboard Packaging

tic packaging?
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the bidder?

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N/ill the supplier manage and

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packaging?

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Will cardboard cartons be reused
the bidder?

cover the cost of recycling plastic

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Where paper and cardboard packaging is u
the following questions must be answered
the bidder:

Wi!I plastic containers be reu ed by

Are there alternative means of
packaging that are more durable
and reusable than cardboard that
bidder is willing to use?

Is the plastic packaging used suitable

for the normal recycling system: for
these materials. including consideration of the contents contained in the
packaging?

Is the paper and cardboard packa
suitable for the normal recycling
systems for these matenals?

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Gslass Packaging

Ferrous Metals & Aluminum

Where glass packaging is used the following
questions must be answered by the bidder:

Where ferrous metals and aluminum packaging
is used the following questions must be
answered by tlie suppl er:

Will glass containers be reused by the

Will metal containers be reused by

bidder?

the bidder?
Can the bidder use a superior

Can a supenor packaging technology
or product design reduce the amount
of metal packaging required?

packaging technclogy to reduce
the amount of glass packaging?
ls the glass packaging suitable for

the normal recycling systems for

Is the metal packaging suitable for

these mate ials?

the normal recycling systems for
these matenals?

Are the contents contained in the

packaging suitable for r ormal
recychng of these materials?

L
Mskine Decisions
Practice 8? Gaining an Understanding of the Canadian Code of Preferred Packaging Practices

A useful general guide for evaluating packaging is provided by the Canadian Code of Preferred packaging
Practices. Suppliers should be encouraged to review the Code.

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SYNOPSIS OF THE CANADIAN CODE
OF PREFERRED PACKAGING PRACTICES

AND NATIONAL PACKAGING PROTOCOL
Thc go if o(rf&e Pi &unco), to iil&ich all provinciaf and ier&

i&ori il guvcrnmcn( ~ &a cnrnmiue&l, is rr& cnnirc th

n all

p.&ck:&gmg in(i I&c &Ir.uyne&l, mimuf'acuncrl, lilfed, use&i
a 1&l di iioscrf n(i&1 siicli a « i( a lo tiiiiiimire iL cf(ert

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uisicologiml properties, will l&e eliminated or reduced
tn acccf&table levels us soon as possible. Source rcdumion
niay bc achieved through many d(Fcrcn& incans incln&l.
iny: rota( chminaiinn, elimi&uiir)n of packaginh cornponenrs, i edesign aml I'Ligln and/or i»fume reduction
&in&i/nr redesign nf Ihe product itscl(.

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on &lie ei on me&i .I&i&I s cli icve
sir&& III dive& sin&i
om &lispn,il options tin ough applicaiiun n( the l(s
inclu&ling Itmlure, Rcu and Recycle.

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Several guidir&g principles ~ e set nnt by ihe I'furr&col.

Rc&Lsci R&'li(L&l&le or eumble packaging iri(l be considcl I'd I 'I&cli (he f&i'eferred oprinn& ('nr suurcc red ircti &«i

I. FUI&CIIO&1

luve been explore&I ur arc no& feasible. Primary rcusercusing ihc packaging R&r rhe pnrpose for Irhich i& iias

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M&ilc being emironmemally sound, all p,&ckaying «ill
mainmin ihe inregi it( of &he pro&fun. as~ure consunier
oifety an&I conqrly irith all f(gal and rcguf nnn i& qui&eiiiri&LI.

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conr.inmer& of ihe pro&fun to ensure iu if«el&i&v
&II& I:&a(CI ",

nro&scfio&1 tif Il Ic In'odiict Irn&11 i)I&Dict&I
damage an&I spoilage/dc(erioratioii;
cnnvenience of use anrl consumer
acceptance;and

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thc package &nus& satisfy all )cga( and regula

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toq'equircn&ants

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I&in&I,

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related &o the contents and their
safe use as iiell as proiidc other information.
I. The 3Rs and hfore

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oiigin,fly intended — is the preferred option.
Rccyclingi Rqiercver possible, an&i &o the maximum
ament, rene(cd materials will be used in &he production
ol fuck&ging mareriali. Thc uie of post consumer or

In order to (ulfilf this role, I) ickagiilg i&&i&i& pcI'h)i'in

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In reviewing packaging and idemifpng opportunities
For is«sic diversion. it should be understood that &herc
is a hierarch(within

the I-Rs. Source rcduaion «ill be
cm)sidcred firer, siith climinmion (i.e, no packaging)
n&ost favored. Reuse is &he second lavored npti&&n wi(h
recycling diird. Addi(iona( fh such ms Repair vie aim
enconragcd.
Reduction (Scarc( Reduction): Thc n&inirnurn.&mous&
f&f Ii

ickitg i fig Is'III l)c &ised Co &1&L)&CI& 1 i&i (i& I if &IC& i&1141)

Ivqiili's:flic&i&i..if:Iici'I'ils ii«d in pack:&gif&g, ii'hie(

hair

l«vis Ilv igii iir&l hv a&&I(In& i ties .&1 11 I'Ii&1k

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post.mc i ccycled marerial, irhirf& includes household,
instinninnal. commercial an&i imlustrial recyclcd mmcri.
al, mus( l&e snungly encouraged. All imcDiging should
l&e ricyclahle. I'ack:iying is cunsirlered recvclable
if dierc
arc iiidelr sr&i(able and vcom&mically siable col(anion,
processing anrl nurkering sf«tca» in place. I'rimaiy or
"(loser) Ir&np" recyclinh, iibcrc tfic material is recycled
in(o iu original material or conuiner farm, is the
prcfcrred option, provided tha( health and regulatory
requircmcnts are mct. Recycling imo some nthcr
package form — secondary recycling — is also desirable.
Tcniary rec) cling - into a prod ua other than packaging
maicriaf - may oe die unly option available for mme
materials.

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3. Disposal

Al'ter all opportunifics for ives&c diversion have been

and implemented, it ran&sins the responsibility nf &hc package user to cnsurc that anv disposablc
materials can be disposed of'saFely and «i&h &ninimum
impaa on the cnnrumnem.
idemi fied

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(&&pica of die (a&dc can l&v obuiine&l Ior thc Canadian

Co&Inc(I ol'hlini ster& F (hc Emii unman t (CCh(E) in
(('innipeh, Mani(aim. Tel: E((4.9(U-I(gf(f.
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&&rcpt life

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Practice 9: Elements of the Evaluation Process

A number of elements should be considered in the evaluation of a bid with respect to packaging waste reduction.
Several key evaluations elements can be utilized to assess the quality of one bid versus another with respect to
packaging waste reduction. The following Elements of the Evaluation Process serve as information for the
analyst:

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Elements of the Evaluation Process

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features in a bid which would receive a High Priority Rating since they
follow the Reduce principle.
II@ III

A commitment by the bidder to:

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completely eliminate packaging waste;

change packaging geometry, struoural design of packaging, or design a completely
new type of packaging that reduces the amount of packaging;

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change the form of their product(s) to reduce packaging (i.e. high versus low concentration
cleaning agents);

change the nature of the transportation system to reduce packaginn waste
emphasize more bulk versus individual packaging units;

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eliminate toxic or hazardous,materials in. their product(s) which makes the packaging snore
r'eusable or recyclable,'and
use a high (recommended at )S0%) level'of recycled (postwonsumer) content
in packaging materials'.

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Features in a bid which would receive a Medium Priority Rating since
they
follow the Reuse principle.
!
A commitment by the bidder to;

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change the packaging material's structure, form or matenals to make it more

reusable,'euse

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reuse a substantial portion of their packaging materials;

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delivery ptillets;

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reuse each packag'ng container more than twice
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work with the customer to develop secondary markets for packaging that is reusal&li
but not by the bidder, or for packaging that can be recycled;

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cover casts associated with reusing packaging or creating a market for recycling packaging; and
use a moderate (25%-50%) level of recycled (post-consumer) rontent in parkaging material.

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Features in a bid which would receive a Low Priority Rating since they
follow the Recycle principle.

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A commitment by a bidder to:

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use packaging that can be recycled;

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change the packaging materials, structure or design to make it more recyclable:

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make outer and inner packaging used for shipment recyclable; and
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use a low level (less than 25%) of recycled (post-consumer) content in packaging material.

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Through experience, a purchasing department should develop a system on evaluating bids with respect to
reducing packaging waste that is fast and simple, cost-effective and tailored to its needs.
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Awardinn. Administerina & Evaluation Contracts

Practice 10: Award & Rejection Letters

WIB

Feedback should be provided to the bidders at the time a contract is awarded to reinforce the notion that bidders

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Components of letter to unsuccessful bidders:

Components of latter to successful biddarsi

standard opening paragraph used by muniapality Io
inform bidders that their bid was unsuccessful.

Standard opem. g paragraph used by municipality to
inform bidder that their bid was successful.

Body of leltec

Body of

We wish Io inform you that, as noted in the tender iorm
used by as bids/ers, packagmg materials were among the
criteria used to evaluate bids received. This is in keeping
with our publicly-declared commitment to eliminate excessive packaginq in accordance with the Isationai packaging
Protocol, and Ihe Canadian Code of Preferred Packaging
Practices, adopted by federal and provincial governments
in March 1990.

you wet be aware fram borh the Bidder's Application
Farm and the Tender Form, the ICity/Muniopahty of
I is strongly committed to minimizing packaging
materials wherever possible, in keeping with the National
Packaging Prolocol, and the Canadian Code of Preferred
Packaging Practices. adapted by the federal and provincial
governments in March 1990,

The ICity/Municipality of
I encourages its supplers to reduce Ihe amount of waste materials being gener.
ated through packaging, and will place increasing emphasis on such environmental cnteria as packaging in the
future, Accordingly, all bidders are encouraged ta lake
whatever steps possible to eliminate excessive pac! ning
materials. To assist you w,'th such efforts, a copy ol the
Canadian Code of Preferred Packaging Praclices can be
obtained fram Environment Canada or the Canadian
Counol oi Ministers of the Envi/onment.

to take steps to reduce packaging played a part in the

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Sta'ndard closing paragraph used by municipality.

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who made a more significant commitment to reducing packaging waste may have benefited more. The
following elements of Award and Rejection Letters are recommended:

In this particular case, Ihe commitment by Icompar.y xi

decision to award the bid to lcompany XI. Your commit.
menl to Iquote here the written commitment made by
the company to reduce pa&kagingl was viewed favorably
by the Icily/Municipality of
I. we look foward
to working &losely with yau in implementing this step
to reduce the amount of packagmg generated through
purchases made by the Icily/Municipality of
I
For Ii»s reason. we are requesting at this time Thai you
take whatever steps are available to you to reduce the
quantity of, and environmentai risk posed by the packaging of your produo. Should you believe this matter to be
out of your &ontrol and in the hands of the manufacairer,
we would request that you contact that manufacturer
and bring to their attention the concerns we have raised
regarding packaging, asking that they take prompt steps
to address these concerns in the future.

The Icily/Municipalily of
I encourages its
suppliers to reduce the amount of waste materials being
generated through packaging, and will place increasing
emphasis an such environmental criteria as packaging
in Ihe future. Accordingly, aa bidders are encouraged to
eliminate excessive packaging materials. To assist you wnh
such elfons, a copy of the Canadian Code of preferred
Packaging Pranices can be obtained fram Environment
Canada ar ihe Canadian Council of Ministers of the
Environment.

Standard &losing paragraph used by riunicipalily.

Cont'd..../13

-13
ractice l 1: Qualiry Control Statement & Charges

The actual awarding of a contract is followed by the lengthy stage o. contract administration.
What is required
under the contract may differ from the actual performance of the
supplier, especially in the area of packaging
waste reduction. Therefore, there is a need for an ongoing relationship between the
purchasing manager and the
operational manager(s) using the suppliers product(s) and dealing with packaging waste, to
ensure all
tipulations and conditions of the contract are met.

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A Quality Control Statement generally helps improve the level of performance of a
supplier since it. is an
ongoing standard for day-to-day operations. The ability to apply charges to the non-compliance of
contract
standards is the "stick behind the carrot" of the Quality Control Statement. The Quality
Control Statement and
Charges related to packaging and packaging waste can be part of general quality control and
penalty provisions.
The following Quality Control Statement and charges is proposed:

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llty Control Statement

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ompliance of the supplier with all provisions related to
packaging and packag
ed contract is one element of their quality service, following
the time, cost, nerf
pplier is responsible for ensuring that the required measurements
are taken and
or adherence to the packaging and packaging
waste standards in the contract.
e to the customer any or this information. on
request.

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the, supplier is in contravention of packaging and

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er,, may choose

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packaging waste standards in t
to apply,'enalty charges against the su'pplier whi«h rellect
fdr, this nro/(-compliance, and'o
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Relationship between customers and suppliers is not a on
long-term it needs to be a form of partnership where eithe
therefore, both parties benefit. By using the customer-sup
generate the goodwill and good ideas to reduce packaging
suppliers through the course, and the end, of a contract. T
ls proposed:

Questionnaire to Suppliers on Packag
I.

In the course of this contract was it feasible t

packaging and/or packaging waste condition

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Which packaging and/or packaging waste co

3.

Which costs did you incur in implementing va

4.

Were there packaging conditions which gave
contract (e.g. cost reductions&?

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If futu e tenders included similar packaging an
would you be a bidder? If not, could you expla

7.

Can you offer any suggestions or advice for te

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packaging waste conditions?

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ibis contract made your company more comp

8.

Can you offer any suggestions about how to con

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Thank you for your assistance.

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Questionnaire to Users on Packaging
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Did you find that all aspects ot packaging
waste reduction specified in the contract were
followed? Ides tify any of the aspects that were not followed.

2.

Did you incur any costs in adhering to the

3.

packaging waste provisions?

Did you note any areas of potential
in any subsequent contracts&

improvement in how packaging waste can be reduced
Please identify them.

hank you for your assistance.

li,'11li!Ni

Francis K.K. Cheun
Project Engineer

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Federation of Canadian Municipa)(ties
Fddcration canadienne des municipaiitea

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Zune 30, 1994

Mayor D. Laurcncc Mswhinncy
Luncnhur8, Nova Scoria
Pnaidcnr
Prdridcnt

His Worship Mayor Len Traboulay
City of Port Coquitlam
2580 Shaughnessy Street
Port Coquitlam, British Columbia

Mayor)ohn Les
ChiUiaach, Brirish Columbia
Pirsr Vice President

V3C 2A8

Premier vice-prdsident

Dear Mayor Traboulayl
The Federation of Canadian Municipalities is pleased
copies of The Packaaino Waste
to provide you with three
Reduction Guide. The Guide is intended to help municipal
governments and others reduce packaging waste through
It responds to the
efficient procurement practices.
challenge municipalities face to make our communities

Coun«Uor Bryan Wil/en
Richmond Hill, Omario
Second Vice Prcrident
Dcuxilmc vice-prdddcnr
Maltc supp!dans Claude Canrin
Qu(hec (Qudbcc)
Troisiime vier.prssidenr
Third Vice Prcsidenr

more environmentally sustainable. Please circulate this
to
guide to your elected officials and staff,'specially
matters.
environmental
and
those involved in procurement

Aldcnnsn Ron Haytcr
Edmonron, Albcna
Pmt Prcsidenc

represents four years of collaborative
work of FCM with all orders of governments and with the
released at a time when the
private sector.'t is being
packaging industry has voluntarily met the toNational
reduce
Packaging Protocol (NAPP) policy guideline
has
waste destined for disposal by 208. The industry
so that
targeted additional waste reduction guidelines,
of the amount of
by the year 2000, no more than 508 landfill
sites.
refuse disposed of in 1988 will go to
The Guide

Prdsi den c sonant

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Sautes W. Kni8h(
Executive Dirccror
Dinctcu I 84«Ural

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24. rue Clarence Street,onswa. Onmrio KIN 5P3

TclcphundT(ltphon«(613) 2ri 1-5221 ~ FmdTcldcopicun (613) 241-7440
International OBice/Bureau intcrnarionah
Telephone/Tdldphon«(613) 241-8484 ~ Fax/TCI*opicun (613) 241.7117

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FCM is interested in
from you about
document. In particular, wehearing
like to know if this
f'ind it useful, and if you would
you
any suggestions yto
improve it. Should you wish have
to receive an additional
copy, or if you have any questions,
contact
Charlene Lambert, Senior Policy Analyst,please
at (613)
2415221.

Yours truly,

D.

Laurence Mawhinney

President
LM/cl:sd
Enclosure

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THH CO%RATION OF THB CITY OF

PORT LOQ~

ENVIRONMENTAL PROrECFION COMltirlTBE
MINIJTES

A meeting of the Environmental Protection Committee was held at City Hall, 2580 Shaughnessy
Street, Port Coquitlam, on Wednesday, August 24, 1994 at 5:00 p.m. in Meeting Room ¹2.
In attendance were:

Councillor R. Talbot, Co-Chairman
J.E. Yip, P. Eng., Deputy City Engineer
F. Cheung, Project Engineer
C. Austin, Engineering Secretary

The muxutes for the August 10, 1994 Committee meeting were considered, read and adopted.
Gtxxind

1THM It

PROPOSED CREEK RELOCATION 4040 TORONTO
(Letter fmm Mr. and Mxs. Smith dated August 17, 1994)

The Committee acknowledged receipt of Mr. and Mrs. Smith's letter for information. J. Yip to
get further update from Colin Stewart, M.O.E.
ITEM H:

CANADIAN BIODIVBRSITY SIIIATEGY

For information only. F. Cheung to fax questionnaire to Kelly Orr of Ministty of Environment.

ITEM IH:

WASTE MANAGEMENT ACP (BILL 26)
(Information &om New Westmhtsmr

~

The Committee received this information and will forward to Mayor and Council.

ITEM IV:

l.

BIJSINESS

Recvclina. Oarbaae and

Compost~

The C smmittee agreed to do this work in-house by A, Jensen under supervision of
F. Chenng and A. Pynenburg.

Roof Ton Ventilator Noise and Odour Problem

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Committee has not received any further complaints regarding the noise from a blower fan since
the fan was reversed.

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suez, 1994

For information only.
PROPOSED CRBBK RBLOCATION 4040 TORONIQ

For information only.
ITBM IVt

mHBR BiJSINB S
Downtown Parkinlr Studv
Item deferred.

Cont'd .../2

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