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THE COHPORRTIOH OF THE CITY OF PORT COQOITERM

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AUDIT COMMITTEE

meeting of the Audit Committee was held in the office of the City Treasure"
on November 6, 1987 at 5:00 p.m.
In attendence were Alderman B. Stewart and City Treasurer J. Maitland.
A

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ITEMS

DISCUSSEDI'he

Committee discussed the budget report for the month of October 1987.

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Operating Budgets
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The Committee noted that all departments seem to be operating within budget.
with minor variances but overall within budget.
Concerns:
Page Account No.
3
22127
The committee reviewed our
Legal Fees
costs and
it was pointed aut that one of the major legal
items in this
account is the legal survey costs associated with the
Brown Street road closure which cost 814,125.
5
42621
City Hall Renovations
The committee would like to see
periodic progress reports sent aut.
10
22383/84
The committee's concern i- that these jobs are straight
forward carpentry jobs and our estimates should be
accurace for jobs of this size.
16
45133
This job is to cover the costs of servicing the City lots
on Stafford, the committee would like to know what the
expected costs were.
22
22758
This is the maintenance of the major mechanical systems
at Hyde Creek. The committee would like to know if there
was some major repair work done.
23
22816
Ice plant repairs — The costs of t'nis account may include
some of the costs of the chiller repairs. The treasurer
will check this aut and clear out any chiller repair casts
to the correct account.
24
22924
Playgrounds and equipment — This account is well overspent
the committee will be requesting a report from the Parks and
Recreation Director on this item.
26
43115
Playground Equipment
This account has a 85,000 budget and
is used to purchase playground equipment, the committee is
concerned that the account is overspent.
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AD JOURNMENT:

At

6:45 p.m. the meeting adjourned.

c.c.

Aldermen

—

Mayor

—

B.

Kirk

R.

Freeman

—
—
—

&

F. Peters
J. Taylor

NOV 6- 1987

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