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Audit Committee Minutes

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July 25th Meeting

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In Attendance:

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Alderman M. Thompson, Alderman R. Talbot and
City Treasurer J. Maitland

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1TEMS DISCUSSED:

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1991 Budget perfonnance:
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date versus budget. Attached is a
The committee reviewed the performance to well
as revenue and expenditure
items discussed as
0 specific
summary
ary of
p
ar y
regu larl
committees should re
their
that
summaries. Council and staff are reminded
review their own budgets.

Treasury Department Staff mg problems

have been some substantial uses of sick
Sick leave the Treasurer reported that therethree
particular employees is almost 200
leave in the Treasury Dept. The total for mentioned that the City is in the process
days so far this year. The Treasurer also
formalized policy on dealing with
of compging statistics and will be establishing a
sicit leave very soon.
the cost of sick leave and how
The Committee requested that Council be advised of
our usage compares with other municipalities.
that there have been numerous staff
Ttmporary moves the Treasurer outlined
above mentioned sick leave
movements brought about mainly as the result of the
our accounts payable
example,
For
which are disruptive and counter productive.someone
the payroll dept
from
moves
result
clerk is on extended sick leave, as a
the paymll job.
into
else moves
into her job on a temporary basis and someone knowing
are doing and
what
they
Too many moves which result in too few peopleeffectiveness and our supervisory
their
both
why they are doing it. It reduces
staff.
effecttiveness because we are continually training new

I

I

Reports " ising fmm July 13th meeting with Council
from the July 13th meeting with
The Committee reviewed initial reports arising
Building Maintenance
"Extraordinary
Council regarding the establishment of an
guidelines and
budget
1992
policies,
Reserve", Capital Improvement Program
Reserve.
Sale
Tax
the
from
guidelines for the use of funds

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14

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Final reports will be available for Council consideration

on August 12th

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account. Forexample the a
~dy ch gedcostto the
of membership in the FCM.

the subject of Council expens
The Committee also discussed
prepare a survey an
conference and asked the Treasurer to
the Comminee.

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29 % of the budget is rema
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corn te
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0 so
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for 1991.
and software maintenance are fully paid up

budget has been spent. The
Cost of licing only 25% of annual
ustlsily at least 6 months behin
told that the Federal Government is
sununary and noted that it
The Committee reviewed the revenue
because of the various b
to tell if things are proceeding as planned
revenue cycles.
budget be spread throu
The Committee requested that theare .woceeding as plann
give a clearer indication if items

schedule.

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