THE CORPORATION OF THE CITY OF PORT COQUITLAM :

MEMO SBP 2.4 tomy

B. Kirk. DATE: September 26, 1990
City Administrator

Audit Committee

computer Hardware Upgrade
(Audit Committee September 19/90)

RECOMMENDATION:

That Council approve the amount of $130,000 be allocated from the Future
Capital Reserve to purchase additional computer hardware.

BACKGROUND & COMMENTS:

In 1987 Council approved the purchase of the present City computer system, since that
time we have installed numerous software packages (programs) including:

* General ledger ° Payroll

* Job costing ° Accounts payable
* Business licenses Property tax

* Building permits * Word processing

* Voters system * Human resources
¢ Purchasing system * Inventory system
* Recreation registration * Facility booking

We are now in need of some additional computer equipment (hardware) the proposed
addition includes:

Disk drives $30,100 the purchase of 2 one gigabyte disk drives, and trade-in of a single
454 megabyte disk drive, for the additional storage of information. This is required for
two reasons, firstly because of the software now operating additional storage capacity is
required for reasons outlined in the attached WANG evaluation of the system which
recommends the addition of one gigabyte of storage. The other reason for this request is
that the GST will result in an enormous increase in the volume of transactions, for
example a simple invoice for $100 may be charged only to a single account, with the GST
there will be at least be two transactions generated, the first to the account and the second
to the rebate or tax credit account.

Cont. Page 2...