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has not been scheduled for replacement, it would have been
repaired with the associateg cosTs charged against the

equinment maintenance account. lf additional repairs are
required at a short time later, then those repairs are made as
well and charged against the equipment maintenance account.

This procedure can indeed be followed for the maintenance of

tTnis vehicle if Counci| wishes, However, aS one can clearly

reason that by adhering to this procedure, the City may end up
spending a great deal of money to repair a vehicle which has
outlived its economic lite between budget approvals.

When it was brought to my attention that the replacement

of the engine is needed on the vehicle, | was not prepared to

approve this work until the Shop Foreman can advise me what
other maintenance js required now and in the very near future.
It becamé evident then that other costly expenditures will be
needed soon. Based on the potential repair bill to the City of
$2,500 prior to the approval of the next budget, the hign
mileage of the vehicle and my estimate for a replacement
vehicle for $10,000, | made the recommendation that this
vehicle be replaced now. To me this is the most economical!
option.

in conclusion, .| would like to add that the Shoo is
responsible to service and maintain over eighty vehicles and
equipment of various types not to mention the large inventory
of small equipment such as mowers ranging to generators.
Although the Shop does its best to forecast the need to replace
a vehicle or a piece of equipment before it has outlived its
economic life, it is not always possible to do this.

SSS, KK

T.M. Chongs=Preag- ,

Deputy City Engineer/

Operations Manager
TMC/a}

Admi.Eng.-05/12/87

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