R CORPORATION OF THE CITY OF POPT COQUITLAM PARKS & RECREATION COMMITTEE A meeting of the Parks A Recreation Committee wae, held in City Hall on Tuesday, May 19th, 1987, at 4:45 p.m. In attendance were Alderman George Laking and Alderman Mike Gates. Also in attendance were K, Janna Taylor, Parks A Recreation Director and Larry Wheeler, Recreation Manager. Tom Webster„ Dan 0 'Connell, Harley Ewing and Glenn MacDonald, Royal Canadian Legion {Item No. 1). CONFIRMATION OF MINUTES That the minutes of the meeting of the Parks A Recreation Committee held on Tuesday, May 5th„ 198T, be tal.en as read and adopted. Item No. 1 L~eion Representatives from the Legi.on were in attendance to discus;.. the possible of the Legion sponsoring some kind of conoept park. Mr. Webster outlined all the activities in which the Legion were involved and indicated that the Legion was interested in possibly putti.ng monies a park over the n xt five years. The attachedinto report was pres nted to the Committee for information. Alderman Gates outlined the possibility of developing the linear park north Lions Park along Shaughnessy Street up to theof footbridge. The Legion indicated that they would be amenable to any kind oi'ark area. Recommendation That Janus Taylor would oontact the Legion and view various possible park sites. That a recommendation would be brought back to the Committee at a future date. CARRIED Item No. 2 Lions Park Concentual Plan The attached report was presented to the Committee for information. /2 MAY 19 1987 2, That the meeting would be slated for June 25th, 1987. CARRIED Thompson Park It was brought to the attention of the Committee that, the residents would like to meet with staff to disouss the kind of trees that along Connaught Avenue. will be planted Recommendation: That the Parks A Recree.tion Director set a meeting with the residents along Connaughtup Avenue to discuss the landscaping along this avenue. CARRIED Alder'rees like a memo sent Mayor and Council to have a look at the trees into order for them to have an understanding of the situation. Please see attached lett,er. The Committee would ADJOURNMENT The meeting adjourned at 5r30 p.m. The meeting is soheduled f'r June 9th, 1987, next at 4r45 p.m. or, P4'cretary fNF'1 9 Kl87 THE OOHPORHTIOH OF THE OITT OF PORT COCOITLHM 1987 05 14 MEMORANDUM TO: Parks A Recreation Committee MEMORANDUM FROM: Janna Taylor, Parks A Recreation Director Legion - Delegation SUBJECT: K. Background The Legion has written to the Council wishing in the city. to "sponsor" a park letter has been sent out to them requesting what kind of support they are prepared to give. They will be coming to the May 19ti: committee meeting. Possible Park Sites There are several parks in Port Coquitlam which require various degrees of work; whether it be the need i'r playground equipment, park benches, signs, barbecue pits, etc . Outlined below are some A sites: Wellington Park 2. Cameron Park 3. 4. Birchwood Park Kilmer Park Areas tc be Considered There are several points which need to be addressed prior to deciding on a site for the Legion: 1. Money 2. 3. Overall park design Long term commitments Acti.ve o. passive park site MAY 19 1987 I THE CORPORATION OF THE C/TY OF PORT COQUITLAM Recommendation 1. 2. K That we listen to their presentation, that a committee be struck to further work with the Legion on a proposal. Committee to include the Parks and Recreation Director and the Parks Superintendent and two persons from the Legion. That a progress report be brought forth to committee by June 30th'987 ~ .~Jn a a y 1 o r, T Parks g Recreation Director KJT/bh , NAY 19 1987 CITY HALL 2272 McALLISTER AVENUE PORT COOUITIAM, S.C. V3C 2AS 9 Q7 05 03 M~ H'ONE'41 PARKS 8 RECREATION OEPARTMENT 2253 LEIGH SOUARE PORT COOUITLAM. 8.C. VSC 388 TELEPHCNE: 842 - 8285 Royal Canadian Port Coquitlam Legion Branch 2675 Shaughnessy Street&33 Poz t Coquitlam, B.C. V3C 3G7 Deaz'r . Webster: I'our letter of'pz"'I 22nd 398?, to Mayor A Council thee possible adopt" on of' in regard to park Por the 75th Anni. versa." gz eat interest to the Parks is I' 8 R ecz eati on Depaz 8 az ks 8 Recreation Department tment. Prior looking at possible sites f'r toa park, certain information is needed f'rom the Le io know to what extent e L eg-'on wishes to be yor be giving the thecity mone for' p ' involved, pi.e.yg would en -, picnic benches, baz'becue lated iteems which h h could be part of p aits tennis courts oz other parky e af'orementioned cancer ee too bee addz essed bef'ore any thought ca n b e g ven to a nsparkneed thee ooncep , however, is f wonderf'ui! I wou I d like to su site est gg that thought o g Legion gi.ve same to vo the he uest outlined earlier in the the lettez and that representatives questions meet with thee Parks ar s A Recreation e Commxttee on y at 5100 p.m. at City Ball. Thanking you f'r youz consideration in this matter . z z Yours tz uly, K. Janna Taylor, Parks & Recreation Director. KJT/bh c.c. Alderman Geoz ge Laking Alder man Mike Gates B. R. Kiz k, City Administz'at or Bram Boogendoorn, Parks Super intendent YAL CANADIAN LEGIGN T COQU~AM BRANCH 133 sa'Is Sheueitueeey Street port Coquiueru. XLC. Vso 3G/ Apzi 1 22nd, 1997 e to adopt a park fo- the 75th Annivezsazy of ould appzeciate any suggestions that you may ndeavoz. We would like to call it the Legion jP a D e R rn «2 7 RyLoE. p H i'R& 7 n& Per zs Pc4 , I Hede NAY 19 1087 THE CORPORRTIOH OF THE CIT'/ OF PORT COSH)TLRM 'l 987 05 IA MEMORANDUM TOr Alderman George Laking Alderman Mike Gates MEMORANDUM FROM: Janna Taylor, Parks g Recreation Direotor Lions Park Conceptual Plan SUBJECT: K. Background Lions Park is de..ignated as a community park and has, over the years had various pieces of land added to its size. The park size is now approximately ten acres. Plavzr ound Develaament Over the past four years we have developed the playground equipment in the park to a significant degree. Included in the capital improvement program is the construction of a waterpark. Presently the park is extremely well used by all the residents in the community. Traffic Flaw Implications One of our'ajor concerns in the past has been the road that presently goes through the park. Not only is this an extreme safety hazard but it also prevents the natura'evelopment of a very beautiful park. We now have purchased the land to the S.E. of the park and this now should be part of the park. It is important that we look at a new configuration of traffic flaw. Desizn A Cost Imaliaations It is extremely important at this stage of development, that, the traffic flow and placement of the waterpark be done in a proper manner. design of the waterpark needs alsa to be addressed in order to determine a costing for the overall park. The /2. IIII f IIii1I :II I/II Ims iiIiIi. NY 19 1987 THE CORPORATION OF THE CITT OF PORT COIIUITULM 2 Other Factors Affectinz the Develooment of Lions Park the Committee is aware, a waterpark is also slated for Sun Valley Park. However, the one slated for Sun Valley Park would be on a much smaller scale and would attract neighbourhood residents. A waterpark at Lions Park would attract residents from further afield and people would drive to the park for such things as picnics. Presently we have picnics booked into this park from gay through to September. By including a waterpark, eliminating the road through the middle of the parky we would enhance the park to its As fullest extent. Park Desizn A Costink That the Parks & Recreation Department be authorized to hire a consultant to: 1. Design an overall conceptual park plan to include: a) Waterpark and costing Traffic re-alignment through park That the cost not exceed 41,000 and that the monies be taken b) from the Parks Unallocated Account. Janna Taylor, Parks A Recreation Director. K. KJT/bh NAY 19 1987 THE CORPORATIOH OF THE CITY OF PORT COOOITLAIH 1987 05 19 MEMORANDUM TQ: MENORAHDUN FROM: SUBJECT: Recreation Director Larry J. Wheeler, Recreation Manager Request for the Early Opening of Centennial K. Janna Taylor, Parks & Outdoor Pool Purpose/Problem: The Port Coquitlam Marlins Swim Club have requested that tLe City of Port Coquitlam open Centennial Pool one or more weeks earlier than scheduled. This report will review this request and provide a recommendation on bow to deal with the situation. 3MI Historv/Background: i%] Port Coquitlam Marlins are what is known as a Summer Swim That is, they train aud compete only during the summer months (May thru August). The Marlins have experienced a growth in membership to approxi: s:.= ; 100 indivduals. The Marlins goal is to obtain a minimum oi s'.proximately 10 hours pool time per week for each of their two age groups; a total of 20 hours per week. They have presently been allocated the equivalent of appoximately 12 hours of pool time at Hyde Creek per week; most of which is during non prime-time hours (ie early morning). As a result of their request, we were able to increase their original pool allocation by a couple of additional hours per week. However, the total allocation at Hyde Creek does not nearly fulfill the Marlins total request. Once the outdoor pools are open, the Marlins request can be met. The view that the Marlins executive have taken concerning this matter is that if they are going to develop a quality program for approximately 100 youth, they need additional pool time during 0he preparation phase of their program (May and June) rather than during their competitive season (July and August). As a result of this, they have requested that we open one of the outdoor pools one or more weeks earli.er than scheduled. They have arranged access at outdoor pools in other communities, if necessary, but would prefer to train in facilities located in Port Coquitlam. Zn return for this early opening, they are prepared to pay for additional operating costs or provide assistance for repairs for pool facilities we have not been able to complete through the regular budget process. As the club coaches are qualified lifeguards, we do not need to staff t facility while the Port Coquitlam Marlins are using it. The Club. — ~ %~WHIR Is I I I w~l SW IS) ) XIIII SI Il e 5 Lm111mI Im I I 'mlslml 'IIRIHIII II@ illll.l IRIRNIIII Im1as III ISNA IR I ~ Alternatives At this point in the Club's season, we basically have two options available to us; either we can accommodate their request or we can turn down their request. Financial Imnlicationsr Although the actual additional costs are very difficult to identify, they are not expected to Le that great. The additional costs would probably be in the range of 4550. 00 to 4600. 00 per week. The Club has guaranteed that their would be no loss of revenues at Hyde Creek. They would continue to pay rent for the times allocated to them. Citizen/Public Relations Imnlementation/Imclicationsr This area is where the rea 1 impact of the request is realized. Because the swim club woul d only be using the outdoor pool four or five hours per day, the pool would sit empty and unused the rest of the day. This wou ld be fine until the first sunny, warm day at whicn time it would be very difficult to convince the citizens that we do not ha ve the staff available to oper'ate the outdoor pool. This action would not likely be received well, and would create disha mony in the community. If we were able to hire additional staff for a week or two and pull together a public program, then costs would become a factor. Public programs in the outdoor pools under our present system run a net loss. We have not budgetted these additional costs . And this does not address the cost related to hiring and training new staff 1'r a short period of employment, since most would be layed off once Hyde Creek closes for the season. Other: It is important to note that the outdoor pools will be operational by mid-June. It 1s also important to note that we opened a few days early in 1986 to accommodate an extra swim meet so that we could minimize the amount of time the pool is closed to the public for swim competitions. Thi s summer, the Marlins have added an additional swim meet, which meara the public will potentially be further inconven1enced. NAY l9 1987 I,-~'m z IR:.-,. ~''lsiz. g~,, EIIIgig I ' Hl 8 8ji ~8 m IzlaÃlsgI+ Over the last month we have been wozking with the Marlins on their z equest. Our suggestion to them was that not pursue the request any further in 1987 and that we wouldthey review the whole situation during 1988 budget preparations and befoze their 1988 season. Conolusion/Summaz vz The Pozt Coquitlam Marlins identified a need i'r additional pool time during May and June for their swimmers. After reviewing our current indoor pool schedule, we were able to identify some additional practice time for the club. This was still not adequate and the Club has asked that we consider an outdcor pool one or more weeks early. They feel opening that the public would not object was announced as an experiment being conducted between the City of Port Coquitlam and the Marlins. Even though the Maz'lins are prepared to pay extra operating costs, it is the feeling of administz ation that the public would not understand the experi.ment on the first sunny, warm day. Tn addition, at this late date, we would not be able to identify or staff a pz ofitable public program. ii't Recommendation: It is recommended that the Port Coquitlam Marlins request for the early openi.ng of an outdoor pool be turned down and that they be requested to work with administzation to explore options for a more viable solution i'r the 1988 season. Recreation Managez mRI II, NAY 19 1987 855 IR.'g. Fil Concurrence Taylor Parks and Recreation Director K. Janna IRIS IÃ emeQNII55 zm zygo ~imei!NRE $ Ma ! RNIINS THE CORPORATION OF THE CITY OF PORT COHUITLAAI 1987 05 15 MFMORANDUM FROM: Parks A Recreation Committee K. Janna Taylor, Parks A Recreation Director SUBJECT: 1994 Commonwealth Games MEMORANDUM TOr ~Back round identified in the letter from Richmond (see attached) they are preparing a bid for the 1994 Commonwealth Games. Council has asked 0he Parks A Recreation Committee to deal with Richmond's request for a letter of support fram the City. Benefits to B.C. To have the Commonwealth Games in the Lower Mainland would inded be exciting for all the surrounding municipalities. It would pr o ride the citizens an opportunity to see world class athletes competing. No doubt spectators will be coming to the Lower Mainland from world wide and this would help the tourist industry in B.C. Possible Benefits to Port Cocuitlam An area where our citizens could get involved would be as volunteers. No doubt the number of volunteers required will be As significant. Recommendationr That the City of Port Coquitlam fully endorse Richmond's bid to host the 1994 Commonwealth Gam..s. Janna Taylor, Parks A Recreation Director. K. KJT/bh The Corporation of the COUNCIL Tow~jig of MAY 7I 1987 RICHMOND SIVXICIFAS OFFICES. 6611 Mu. 3 ROAD. RICHhIOND. nRITISII COCVO1661v6T 2CI (661) 276-6611 87.04.24 His Worship, Mayor L. M. Traboulay The Corporation of the City of Port Coquitlam 2272 McAllister Avenue Port Coquitlam, B. C. VBC 2AB Dear Mayor Traboulay: Re: 1994 Commonwealth Games Richmond B.C. July - August 1994 As you know, Richmond Municipal Council 1994 Commonwealth Games. is preparing a bid for the Building on the well-known "Friendly Games" theme, Richmond's objectives in making this bid are: to spearhead a B.C. effort to host the 1994 Commonwealth to celebrate the Fortieth Anniversary of the 1954 Games Games 'iracle Mile '; to strengthen the Commonwealth by encouraging as many countries to participate as possible; to 21ake thi s a B.C. wide event by involving several municipalities in the hosting of events; to provide a legacy of high-level training facilities on the West Coast; I11II to improve the level and accessibility of sports facilities for the disabled in Richmond and throughout the Province. Olauu uImr hturur v~ tlAY 19 1987 IHl,lf Ilia'll IM ~ CIRE I Port Caquitlam, 8. C. 2 87.04.24 example of how we plan ta achieve these obJectives is to introduce soccer as a demonstration sport. We anticipate over 36 countries would participate in this event. We would have six divisions in the tournament, each taking place in a different community with the final being held in the second week in the Lower 'Mainland. One The reasons for our excitement and optimism are many, a very positive prelfminary feasibility stuay. beginning with Richmond has an excellent site as shown in the enclosed which will provide the focus of the 1994 Games. The sitebrochure has excellent transportation access. A large nearby coupled with a substantial room inventory to hause population the competitors, officials and visitars will ensure the'uccess early financial picture is very encouraging. of the Games. The Nat only is Richmond well known across CANADA for fts reputation of producing many top-flight athletes, but is seen as a leader in North America in the development of accessible farfli ties and activities for young people in both the sports and cu al areas. Underpinnf ng all these positive factors is probably Richmond ' greatest strength af all and that is, the support of a very large and active group of volunteers in the sports area. Even though Richmond is spearheadfng the Games, the participation and involvement of the Mayars, local Cauncils, citizens and volunteers in the region is critical to the success of an event of this magnitude. would request Part Coquitlam Cauncil's endorsation Richmond's bid to hast the 1994 Commonwealth Games as it will be aofcritical factor in the success af the bid. We are in the final stages af preparing our bid, a letter of support or telephone confirmation that a letter is an its way would As we be very helpful. Yours truly, 7 )1518 /Sly G. J. Blair MAYOR RAW/GJB/pmm 0691m lj)SR Islmi me I a siiai [~R Nlmll F I IIX' ll lil I "I l Ill III I I I1 I ul I mal 'II , Mayer L. M. Traboulay I lI8 I I glVi aaai NAY 19 1987 THE CGRPORRTlOH OF THE C177 OF PORT COOUITLAM 1987 05 14 MEMORANDUM TO: MEMORANDUM FROM: SUBJECT: Parks g Recreation Commi.ttee K. Janna Taylor, Parks A Recreation Director Wellington Park Backnround the Council meeting of March 30th, 1987, approval was given to the placement cf equipment in Wellington Park. Part of the process prior to the placing of the playground equipment in the park was that a letter was sent to the residents in the surrounding area informing them of what was taking place. Resident Hesoonse Since the letter was sent out I have received several telephone calls and one letter; indicating either concern or support for the project. Hecommendat'n Due to the fact that residents are concerned about issues such as location, vandalism, trees, etc., it is recommended that a community meeting be called. The purpose of'uch a meeting would be to indicate why the equipment was considered necessary, and then to open up the meeting for input from the residents. for us to go It is obvious from the response that it is important cut into the community and work with them so that they will feel more oomfortable with the proposed playground equipment. At liimll I i LKI Wl PH Mrks A Recreation Director. RJT/bh IIIIIIII IlIIII 1am mam ilIRsxiIIl , IIIIII) IJI'F g .: Rg g SIl5iii, PlAY I 9 1987 THE CORPORATIOH OF THE CITY OF POPPET COOUlTLAIPi 1987 03 17 NENORANDUN TO: NENORANDUN FRON: SUBJECT: Janna Taylor, Parks & Recreation Director Bram Hoogendoorn, Parks a Facilities Superintendent Trees on Boulevard K. Richard Goodman at 2446 Nary Hill Road would like to have eleven alder trees removed from behind his house. They are on lane allowance but are part of the landscaping for the west s'de of the arena parking lot. Nr Goodman claims that his six year old daughter cannot go out into the backyard to play because pollen drops at this time of year and she suffers with asthma and is alergic to pollen. The cost to have these eleven trees removed (some are overhanging his backyard) is 6600. They are not included in the plan of B. Guzzi as drawn up recently .for the department future vision of this area. The trees could be replaced by cultured trees as was previously done on the boulevard (please see enclosed picture). Could we please have Committee's decision on this matter? Nr. BH/bh (4'AY 19 1987 III'll g.i!I) assi Ia rl II% i'I . &assi& ~ i , IIII I. II I & ] [lll li I'II 'I II!'nfl, ~ 4 iB CGVGRAT]oil OF THP C)Tl 6; PCRT I:666lT1.Ai~~I CITY HALL 2272 McALLISTER AVENUE PORT COQUITUhM. B.C. V3C 2AS PARKS 8 RECREATION DEPARTMENT 2253 LEIGH SQUARE PORT COQUITLAM. B.C V3C 88 TP'?HONE. 942 - 0285 TELEPHONE: 941 - 541 I 1987 03 24 Nr R. Goodman 2446 Nary Hill Road Port Coquitlam, B.C. Dear Nr. Goodman: reI Alder Trees Road Allowance The Parks Recreation Committee discussed your request to nave the alder trees removed from behind your house. The reason for your request was that your daughter was allergic to the pollen drops at this time of year. The Committee understands that during the Spring, many residents are allergic to various pollens in the area. However, I am sure that you can appreciate that a cit y without trees, grass or flowers would be unreali tic. Many of our citizens are faced with similar problems, especially those who are close to our parks, flower areas, etc. The Committee is sorry that your daughter is allergic; however, we are not prepared to cut the trees down as they are part of rhe landscaping for the west side of the arena parking lot. — & Yours sincerelyi K. Janna Rec Taylor'arks & cation Director KJTjbh c.c. Alderman George taking, Chairman parks Commhttee Alderman Nike Gates, Parks & & Recreation Recreation Committee imklfHII, I lliI IIIII iiiiLIIlili ljI5%9lll I e IIHA ~ lg I 4 llNI 'i1iiIi IIII I' II 8 IPII ~ I 8 \II S In 8 II Igl I 8 I I I NAY 1 19B7 OfjiCe uf the PuyOr — THE CITY OF PORT COQUI11AM 2272 lvtcAIIister Avenue, Port Coqottlam. B.C. V3C 2AB 1987 Apri Phone: 941-5411 28 I Mr. Rick Goodman 2446 Mary Hi Road, Port'oqu i am, B.C. t Gear 5 I I I fr: have spoken to Alderman have your letter of 1987-04-15. be in touch G.R. Laki ng concerning the alder trees and he wi I with you n due course. I I 7 Mayor LMT/a i I c.c. Alderman G.R. Laking Alderman M.D. Gates Ms. $ Janna Taylor ~$ HAY e&NNI 19 i987