THE CORPORATION OF THE CITY OF PORT COQUITLAM

MEMO

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TO: B. Kirk, DATE:
Gity Administrator.

FROM: J. Maitland,
City Treasurer.

SUBJECT: Bylaw #2299 City Hall Renovation & Addition.

August 14,

1987

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RECOMMENDATION:

That Council pass the attached Tax Sale Expenditure bylaw.

BACKGROUND & COMMENTS :

Prior to signing the contract for construction and renovation of City Hall a bylaw

must be passed so that the necessary funds are in place.

A breakdown of the estimated cost is as follows:

Construction $2,534,138
Architect fees (construction supervision) 78,526
Hydro & telephone service relocations 56,400
Relocation of communications tower 25,000
Sewer relocation 36,000
Temporary office costs (rental, moving etc.) 95,000
Furniture 100,000
Contingency 74,936
Total $3,000,000

As with previous Tax Sale expenditure bylaws the bylaw requires that any unexpended

funds be returned to the reserve.

Council may recall that approval of the province was required on previous Tax Sale

expenditure bylaws provincial approval is no longer necessary (Bill 44).

Council will recall that this is one of the projects covered in the draft Capital
Improvement Program and the project is scheduled to be repaid to the Tax Sale reserve

over a 20 year period without interest.

Council may have some concern of taking funds from the Tax Sale reserve to go towards
what is essentially operating costs, i.e. office rental, however my intention is that
our 1988 operating budget will include these costs. Funds are not available within
our current budget to include these types of costs so I have included them (at least
temporarily) within the authority of this bylaw. Section 380(2) of the Municipal Act

would permit this use of Tax Sale funds.

JM/ms

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